USAID

 USAID CEGAH

Position: Grants and Procurement Assistant

Location: Jakarta, Indonesia

Position Summary: 

The Grants and Procurement Assistant position will be filled by an experienced staff whose acquired knowledge and skills enable her/him to independently undertake diverse and complex work assignments (e.g. grant management, actively engage in program activities, major event/course planning, etc.). Work requires extensive coordination with team members of CEGAH to ensure successful performance of the Program as detailed in the Project Description of the Contract with USAID. 

Responsibilities:                 

·       Work with Technical staff in the procurement of services and products and monitor their implementation from an administrative perspective 

·       Review grant reporting documentation submitted by sub grantees

·       Assist to ensure sub grantee’s timely implementation of activities, in accordance with project schedules and sub grant agreements

·       Review cost share expenses submitted by grantees, subcontractors, and program beneficiaries

·       Draft letters, faxes, as well as documents and forms related to Program activities and administrative matters. 

·       Maintaining grant and subcontract hard and soft copy files

·       Review grant and subcontract documents in preparation for program close out

·       Assist in the procurement of new programs, as directed by the Grants Manager, DCOP and/or COP

o   Draft procurement documents

o   Prepare lists of potential bidders to be invited (in cooperation with component managers)

o   Assist in preparing internal documents for approval by MSI HQ and CEGAH

·       Set up appointments/meetings with Government organizations 

·       Perform other duties and responsibilities assigned by the Grants Manager, DCOP and/or COP

General provisions and limitations: 

1.       All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel.

2.       Any communication with USAID is under the authority of the COP and MSI/HQ responsible and authorized personnel. 

Experience: 

·       1-2 years minimum of grants or procurement experience required, USAID experience preferred.

·       At least a BA degree

·       Excellent written and spoken English

**This is a local position; only Indonesian nationals will be considered.

Application should include a CV (including three references) and contact information by 19 June 2016 at the latest. Please send applications to zkrishnamoorthy@msi-inc.com and sday@msi-inc.com. Only shortlisted candidates will be contacted. Interview will be conducted on a rolling basis until a suitable candidate has been selected.

USAID

 USAID CEGAH

Position: Grants Officer

Project Summary:

CEGAH is a 5-year USAID-funded accountability and integrity program that works with a wide range of Indonesia’s Government and non-governmental agencies. The program runs between 2016 and 2021. The project is implemented by Management Systems International.

Position Summary:

The Grants and Procurement Officer Position will be filled by an experienced staff, whose acquired knowledge and skills enable her/him to independently undertake diverse and complex work assignments (e.g. grant management, actively engage in program activities, major event/course planning, etc). The Officer acts reports to the Grants Manager but undertakes independent work, including the supervision of certain grants. He/she also acts on behalf of the Grants Manager when the latter is absent. Work requires extensive coordination with team members to ensure successful performance of USAID CEGAH.

Report to: Grants Manager

Responsibilities:                   

·       Review grant reporting documentation submitted by subgrantees

·       Assist to ensure subgrantee’s timely implementation of activities, in accordance with project schedules and subgrant agreements

·       Maintaining grant and subcontract hard and soft copy files

·       Conduct the procurement of new programs, as directed by the Grants Manager

·       Draft procurement documents

·       Prepare lists of potential bidders to be invited (in cooperation with component managers)

·       Assist in preparing internal documents for approval by MSI HQ and USAID

·       Supervise the performance of grantees, notify Technical Team in case of delays in reporting of deliverables

·       Suggest remedial actions to resolve challenges in the implementation of grants

·       Set up appointments/meetings with Government and partner organizations

·       Perform other duties and responsibilities assigned by the Grants Manager

Qualifications Required:

·       Background in Finance, Accounting, or project management;

·       At least 3-year experience with finance, grants, or procurement, preferably under a USAID-financed project; and

·       Fluent in spoken and written English

**This is a local position; only Indonesian nationals will be considered.

Application should include a CV (including three references) and contact information by 19 June 2016 at the latest. Please send applications to zkrishnamoorthy@msi-inc.com and sday@msi-inc.com. Only shortlisted candidates will be contacted. Interview will be conducted on a rolling basis until a suitable candidate has been selected.

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CWS Indonesia

VACANCY INFO

CWS Indonesia – Jakarta Office

Protecting Urban Refugees through Empowerment + Program 2016

 

CWS Indonesia (www.cwsindonesia.or.id) is an international relief, development, and refugee assistance agency that has been operating in Indonesia for many years under an agreement with the Ministry of Social Affairs. CWS Indonesia is the field office of CWS, Inc., headquartered in New York. CWS assists the most vulnerable, regardless of their religion, race, ethnicity, or gender.

CWS is implementing a BPRM-funded program in Jakarta that assists unaccompanied children refugees/asylum seekers to access basic needs and basic services such as shelter, health care, and provides skills training and education programs.

CWS is now looking to fill the following position:

 

Assistant Accountant/Cashier - based in Jakarta- 1 positions

JOB SUMMARY: The Assistant Accountant/Cashier position is required to support CWS financial tasks/activities in the office and program in Jakarta. The Assistant Accountant/Cashier should assist the Program Manager and Finance Director/ Sr. Accountant with all reporting and communication concerning the program’s financial issues. Good administration, and doccumentation skills. The position also requires good coordination and communication with all staff and support staff. Being reliable, able to control him/herself, diligent, discreet, maticulous,  and have the ability to be flexible in working with refugees and as part of the team is essential.

REQUIREMENTS : 

• Having diploma or degree in Economics majoring Accounting
• Having minimum two years experiences  in accounting field preferably in INGO or International Organizations
• Ability to work in a cultural and gender-sensitive manner, respect diversity in its all forms, including religious minorities, socio-economic situation, sexual orientation and ethnicity, etc
• Ability to work in a team and/or independently with minimum supervision and to handle multitasking work
• Good communication skill in both spoken and written Bahasa Indonesia and English
• Ability to meet deadlines and prioritize workload
• Good computer skills, including internet communication and various Microsoft Office applications (Word, Excel and Power point)
• Willing to work extra hours if required
• Willing to travel/visit to project sites as requested
• Discreet & Maticuous
• Good interpersonal and communication skills
• Able to manage petty cash and financial transactions
• Experience in preparing the financial statements/reports
• Have the ability to work in meticulous, detail manner and truthful
• Have an understanding of finance work ethic/ finance regulation

HOW TO APPLY :

 

Applications should include a cover letter, reflecting motivation; a CV, Including three references; expected gross salary and contact number, the latest on 24^th June  2016. Please send applications in MS Word format (maximum 200KB) to cwsindonesia@gmail.com

Yayasan Fondasi Hidup

Yayasan Fondasi Hidup (Food for the Hungry Indonesia) is an independent non-governmental organization based in Medan, North Sumatera and has program operations in North Sumatera Province and Siberut Island,West Sumatera Province. FH has been working in Indonesia since 2005 and aims to alleviate all forms of povertythrough holistic programming and approach.

We are looking for a dynamic and committed individual to fill up the position as :

Position title                             : FINANCE & ADMIN ASSISTANT (Temporary)

Report to (Supervisor)             : Finance & Administration Officer

Location                                   : Medan office

Duration                                  : 6 (six) months contract

Objective of the position         :

• To assist the Finance & Administration Officer with administrative and financial support, including day to day working of daily office operational, responsible in cash handling for daily office operational, and maintain office supplies and office documentation.

Key Tasks and Responsibilities            :

a. Finance

• Office petty cashier, and report the petty cash weekly and/or every replenishment (including Journal Petty Cash)
• Manage daily and routine purchasing & payment, including office monthly bills
• Assist on cash withdrawal and bank transaction with authority of  Finance & Administration Director
• In-charge of safekeeping of checks and other bank documents
• Assist on regular check physically for updating asset list
• Work closely with NS-Area Coordinator for drafting monthly CTR and program expense for NS area
• Other finance responsible as per requested by supervisor
  
  

b. Administrative

• Day to day management of office operational, including maintain office supplies.
• Manage incoming-outgoing letters, including filing system
• Assist on preparation of office meeting/training/event
• Assist on preparation of staff travel, including accommodation
• Check regularly the record book of security, inventories/asset, vehicle, etc
• Other administrative responsible as per requested by supervisor

Required Skill :

        a. Education:

• Graduated from Diploma degree and/or equivalent (subject must relate to finance and/or  accounting & tax); 1-2 year working experience (desirable)

        b. Minimum Requirement:

• Good knowledge on cash and bank transaction
• Good knowledge on Indonesia tax regulation
• Having administrative skills
• Ability to work independently but also as part of a team
• Multi tasking person
• Having good communication skills, written and oral
• Computer skills, including internet, minimum Ms Word & Ms Excel, and email
• Attention to detail and number
  
  

          c. Desirable:

            -    Experience on financial & accounting system

HOW TO APPLY

Please send your application, updated CV, salary expectation and three latest references (max300kb) to:

recruitment-ina@fh.org

no later than June 7th, 2016. Please put “title/position” as email subject (e.g “Livelihood Officer”), and please put your name after CV and/or cover letter title (e.g. CV-John. Johnson, Cover letter-John. Johnson).

No telephone calls please