Hivos

Hivos Southeast Asia is an International non-governmental organization guided by humanist values. It aims at structural poverty alleviation with a strong focus on civil society building and sustainable economic development. Hivos Southeast Asia provides financial support for local NGOs, is active in networking, lobbying and exchanging knowledge and expertise. For its Hivos Southeast Asia (Hivos SEA) seeks qualified Indonesian candidates for the position of:

Title                  :  Monitoring, Evaluation & Learning Assistant – SII

Duty Station      :  Jakarta, Indonesia

Duration            :  One year, with possibility of extension

Report to          :  Project Coordinator – Sumba Iconic Islands

Functional context

In 2010 Hivos Southeast Asia started the Iconic Island initiative. The Indonesian island of Sumba was chosen as the ‘Iconic Island’. Hivos Southeast aims to provide access to reliable renewable forms of energy to the population of this island, and in doing so, ending their dependency on fossil fuels and support development and economic activities of the local population. With years of experience working with partner organizations to establish access to sustainable energy in developing countries, Hivos Southeast Asia is convinced that converting to sustainable energy while combining poverty reduction, is possible on a large scale. The results of the Iconic Island initiative should become an example for other parts of the world.

In December 2015, Hivos Southeast Asia signed a partnership agreement with the Millennium Challenge Account-Indonesia (MCA-I) which allows Hivos Southeast Asia to rapidly scale up renewable energy access and income benefits by replicating the successful approaches and business models developed under our Sumba Iconic Island (SII). The partnership agreement is working to achieve two outcomes; improvement of rural livelihoods through utilization of renewable energy in rural communities; and sustainable business models to create market (energy market and energy appliances market) of off-grid RE technologies adopted.

The ME&L Assistant (SII) is responsible for monitoring, evaluation and learning dimensions of Sumba Iconic Island programme and operates in accordance with the Hivos Southeast Asia policy and donor requirements, which in this case is the Millennium Challenge Account-Indonesia (MCA-I). The ME&L Assistant works closely with Field Project Manager SII, PM/Deputy PM Green Energy, Hivos Southeast Asia’ DMEL Officer, SII MEL Officer in Sumba and Consortium Partners (Village Infrastructure Angels, Winrock International and Yayasan Rumah Energi) to accurately monitor the phases of the project to ensure proper roll-out, monitoring results indicators using the SMART concept and analysing the evaluation results. S/he translates the project’s Result Chain into tangible indicators for monitoring and evaluation; analyses, validates and aggregates outputs, outcomes and learning in all phases of the process, in close partnership with other project staff.

Together with Hivos Southeast Asia’ DMEL Officer, the ME&L Assistant validates the potential sustainability and scalability of innovations, experiments and tests solutions through formative, summative and real-time evaluation on the basis of relevant expertise and experiences and also manages the assessment, validation and improvement of performance during the project cycle itself. At the beginning, s/he focuses on assisting the development of monitoring and evaluation tools and system including for data collection, reporting, etc. and in a later stage together with MEL Officer in Sumba will take the lead in the collection of material and writing the best practices/lesson learned from the Sumba Iconic Island project.

The ME&L Assistant will provide assistance to Hivos SEA DMEL Officer and MEL Officer SII in delivering fact-based evidence according to the proposed project outputs based on MCA-I’s requirements and will enhance the quality of new and/or ongoing project activities.

The ME&L Assistant position is part of the Sumba Iconic Island programme delivery team, coordinating with Hivos Southeast Asia and consortium partner’s M&E staff.

Roles and responsibilities

1.     To play a proactive role in the implementation of the multi stakeholders Sumba Iconic Island initiative which aims at realizing 100% renewable energy at Sumba.

2.     To assist the development of monitoring and evaluation tools together with DMEL Officer Hivos SEA

3.     To ensure project compliance with MCA-I reporting requirements.

4.     To assist SII MEL Officer in Sumba and Hivos DMEL Officer in the coordination and management of data collection from the field, analysis and reporting performance indicators by programme/project team members and programme/project counterparts

5.     Together with SII MEL Officer in Sumba provide overall management for the implementation of the M&E framework in coordination with Hivos Southeast Asia DMEL Officer.

6.     To assist the project staffs in the development of regular progress reports according to MCA-I requirements.

7.     Together with SII MEL Officer regularly review and update the project’s monitoring evaluation & learning plan.

8.     To assist on the progress of the project, including:  monitoring and evaluation of the impact and outcome, providing regular progress report.

9.     To assist the SII MEL Officer and Hivos SEA DMEL Officer in developing the lessons learned from the project and develop a plan for future activities.

10.  To contribute to Hivos Southeast Asia’s overall organizational and policy development.

11.  To be a reliable and supportive team member to the whole team.

Knowledge, experiences and competencies

1.     Relevant work experience: at least 2 years.

2.     Experience with project and programme monitoring and evaluation

3.     Extensive experience in developing M&E framework and its ongoing management within renewable energy issues

4.     Work experience in an international environment.

5.     Track record in writing/compiling/editing proposals

6.     Excellent understanding on data collection methods and analysis raw data into project intelligence.

7.     Is attention to details and a good team player

8.     Passion in development sectors would be an advantage

9.     Having respect for a humanitarian or humanist principle and willing to work in a non-discriminating, neutral, impartial and gender equal environment.

What do we offer?

An inspiring and dynamic working environment, dedicated colleagues and the possibility to work for an ambitious new international initiative.

ME & Learning Assistant SII graded in Grade: 9 (from 1-12 Hivos’s salary grade)

How to apply?

To apply for this position please submit your CV and a cover letter to hr.sea@hivos.org no later than 21 October 2016.

This is an opened position at national level.

Please specify the position name you are applying for (‘ME&Learning Assistant-SII’) in the ‘subject’ line of your email. Only shortlisted candidates will be notified.

For more information about Hivos Southeast Asia, visit https://hivos.org/.

Yayasan Kasih Suwitno (YKS)

Yayasan Kasih Suwitno (YKS) will work with the Ministry of Health to strengthen HIV and STI services for high risk groups in 38 Districts across Indonesia supported by Global Fund for AIDS TB and Malaria (GFATM). Currently Yayasan Kasih Suwitno is looking for:

Administrator and Data entry Assistant

(ADEA)

Overview

Under the supervision of the Program officer - the Administrator and Data entry Assistant(ADEA) will be assisting the selected clinic sites in Financial, administrative, procurement and Data Entry.

Summary of responsibilities

Keuangan/Financial

1.       Prepare the monthly Financial report based on the YKS format to the YKS office

Menyiapkan laporang keuangan bulanan sesuai dengan format YKS ke kantor pusat YKS.

2.       Completing the monthly financial report with the original evidence (receipt, bill and other supporting documents)

Melengkapi laporan keuangan bulanan dengan tanda bukti asli: kwitansi, tanda terima dan dokumen pendukung lainnya

3.       Distirbuting the remuneration to the Puskesmas staff based on the decree 

Melakukan pendistribusian pembayaran untuk Staf puskesmas sesuai dengan SK

4.       Submit the monthly financial report in soft and hard copy to the YKS office, Jakarta on timely basis

Mengirimkan laporan keuangan bulanan dalam bentuk soft copy dan hard copy ke kantor pusat YKS, di Jakarta secara tepat waktu

5.       Ensure the monthly financial report is completed and proper based on the Financial SOP of YKS

Meyakinkan laporan keuangan bulanan telah lengkap sesuai dengan peraturan keuangan YKS

Pembelian/Procurement

1.       Under coordinationg with the head office of YKS, executing the procurement of Non-Asset or stuff based on the approved list and follows to the procurement guidelines of YKS

Di bawah koordinasi/petunjuk dari kantor pusat YKS, melakukan pembelian Non-Aset atau barang-barang yang telah disetujui dalam daftar dan melakukannya sesuai dengan peraturan Procurement YKS

2.       Prepare the monthly report of inventory/asset procured under Globad Fund

Menyiapkan laporan bulanan aset/barang yang dibeli dari dana Global Fund

3.       Reporting the broken, lost asset and Non Asset using the formatted form and follows the report procedure of YKS

Melaporakan adanya kerusakan, kehilangan aset dan Non-aset dengan menggunakan formulir yang sudah disediakan dan sesuai dengan prosedur pelaporan YKS

Administrasi dan Data Entry/Administrative & Data Entry

1.       Monitor and collect the time sheet of Puskesmas Staff based of the decree

Memonitor dan mengumpulkan time sheet staff Puskesma sesuai dengan SK

2.       Assist in drafting the invitation of monthly meeting as well as distributing the invitation

Membantu menyiapkan draft undangan pertemuan bulanan  dan mendistribusikan

3.       Assist in preparing the logistic for the monthly meeting

Membantu dalam mempersiapkan pertemuan bulanan

4.       Prepare MoM of monthly meeting and reported along with the monthly financial report

Melakukan Notulensi untuk pertemuan bulanan dan melaporakan bersamaan dengan Laporan keuangan bulanan

5.       Prepare the attendance list of monthly meeting and enclosed on the monthly financial report

Menyiapkan daftar hadir peserta pertemuan bulanan dan melampirakan dalam laporan keuangan bulanan

6.       Documented the activity of Puskesmas (Strengthen MSM friendly service sites/clinics and mobile testing)

Mendokumentasikan kegiatan (Penguatan Layanan Ramah LSL di puskesmas dan Mobile testing)

7.       Cooperating with RR (Report and Register) officer in entering data

Bekerjasama dengan petugas RR (Pencatatan dan Pelaporan) puskesmas dalam hal data entri

 Job Requirements

Education, knowledge and experience

§  Bachelor’s degree in relevant fields is required. 

§  Fresh Graduate

§  Must have excellent communication skills, verbal and written and understandingEnglish language

Personal attributes and competencies

§  Honest and trusted person (Jujur dan dapat dipercaya)

§  The candidate is expected to work remotely using his/her own computer, but may access the Puskesmas office printing or relevant documents or should he/she be required to work on-site at any point during the assignment.

Kandidat diharapkan bias bekerja secara jarak jauh dengan menggunakan computer pribadi, tetapi dapat mengakses printer Puskesmas untuk document yang dibutuhkan atau Kandidat juga diminta untuk bekerja di lapangan sesuai permintaan/penempatan

Terms and conditions

The duty station will be at Partner office in Malang-1 post, Surabaya-1 post,  Semarang-1 post, Solo-1 post, Yogyakarta-1 post;  Kota Bandung-1 post, Kota Bekasi-1 post, Kota Depok-1 post; Kota Bogor-1 post

Application process

§    The application deadline is 19 October 2016. 

§    Please send the application with Subject: “YKS_ADEA_LOCATION_Post_name” of applicant toyayasankasihsuwitno@gmail.com

§    We will acknowledge all applications, but will contact only short-listed candidates.

Yayasan Kampus Diakoneia Modern

Yayasan Kampus Diakoneia Modern (KDM) is a social non-governmental foundation (NGO) assisting development of former street children to their better future. Located in Pondok Gede, Bekasi, West Java, Indonesia, are looking for staff members to be part of our program. See for more information on our website: www.kdm.or.id. KDM recruitment and selection procedures reflect our commitment to the child right and protection (or prevention of child abuse) in our care/activities/programs.

KDM is looking for a dynamic, creative, and eager-to-learn individual to take up the position ofChild Participation Facilitator to involve in development & implementation of Child Care and Participation program for former street children in our facility.

Qualifications and qualities needed are as follow:

•         Minimum Diploma 3

•         Able to conduct facilitation process (or willing to learn)

•         Able to organize children activities

•         Concern to teenager and child activities

•         Good communicator

•         Able to work in team and under pressure

•         Perfect health condition (nonsmoker)

•         Independent, full of initiative and ideas

•         Ready to live at KDM center would be an advantage

Job description & responsibility:

•         Implementing KDM’s idea/vision about child participation

•         Facilitating child participation through children forum, in house meeting, etc.

•         Arrange capacity building activities to equip children with certain skill

•         Manage children activities in weekend or holiday time

•         Conduct counseling to the child

•         Arrange activities for the children after school hour

•         Other related work in the organization

For those who available to work immediately, please send your application letter indicating the applied position with a paragraph motivation statement with salary expectation, CV in .PDF format (10 pages max, not more than 1MB file size), no later than November 10th, 2016. Send requirements to: recruitment@kdm.or.id.

Thank you.

DAI

Finance Assistant

DAI works at the cutting edge of international development, combining excellence in technical and operational project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change.

Background

DAI seeks a Finance Assistant for a 5-year, $19 million USAID funded “Adaptasi Perubahan Iklim dan Ketangguhan (APIK)” Project. The purpose of APIK is to support the Government of Indonesia to strengthen climate and disaster resilience, working in an integrated manner from the national level down to the community level. APIK will help to mainstream climate change adaptation and disaster risk reduction into national and sub-national governance frameworks, build the capacity of local communities and the private sector to address climate change and weather-related natural hazards, and support the use of information for climate and disaster risk management among key stakeholders.

Summary of Primary Duties

Finance Assistant will report to Finance Officer. The Finance Assistant is responsible for financial administrative duties to support office operational financial duties. The Finance Assistant will conduct routine financial duties, liaise with internal project team, bank, vendors, and other stakeholders. Assisting Finance Officer by carrying out  financial tasks, maintaining finance files, coordinate with Jakarta and regional staff as required.  

Essential Duties

·        Fund Management. Manage cash funds for all regional offices, processing regional fund request periodically.

·        Banking transaction. Prepare documents for payment and coordinate with corporate bank in banking related transactions.

·     Prepare voucher, and review the invoice or payment requestfor accuracy, allocability, allowability. Ensuring each procurement document is complete and in accordance with Project Manual, ensuring appropriate approval and backup  documentation for each voucher.

·        Tax Calculation on Vendor/Consultant Invoices. Properly calculating tax on each transaction according to relevant Indonesia Tax Law and Government regulations.

·        Processing and maintaining advances to staff, follow up outstanding advance, and review the advance settlement records and documents.

·        Petty Cash Management. Maintaining the daily record of petty cash book, payments, and preparing the reconciliation weekly and monthly

·        Expenditure Report and Fund Request. Assist in the preparation and submission bi-weekly Field Expenses Report (FER), and assisting in preparing fund request to Home Office periodically.

·        Bank Reconciliation. Assist in the preparation of monthly bank reconciliation for Jakarta Office, and review bank reconciliation report of Regional Offices.

·        Enter all transaction into the accounting system; identify the proper account codes and expenditure type for each transaction.

·        Maintain Finance related Database in TAMIS. Entering and updating finance related information in TAMIS.

·        Maintaining VAT Exemption request. Prepare the documents and coordinate with institutions related to VAT exemption process for vendor invoices.

·        Development of Activity Budget. Coordinate with Finance Officer to develop activity budget  (workshop, trainings, or events).

·        Assisting Finance Officers. Working closely with Finance Officers regularly to conduct the assigned financial tasks, coordinate with regional staffs on financial matters, advising appropriately on matters requiring their attention.

·        Document Filing. Maintaining orderly filing system of all financial documents and reports.

Qualifications

·        Bachelor’s degree in accounting, finance, business administration and similar degree

·        A minimum of 2 years of progressively responsible experience in an accounting related field.

·        Excellent proficiency with knowledge of Microsoft Office (mainly in excel); familiar with financial softwareStrong organizational skill with a willingness to take initiative and be proactive, possesses problem solving and time management skills.

·        Demonstrate careful attention to detail.

·        Demonstrate ability to handle a heavy workload and changing priorities and tasks under strict deadlines.

·        Excellent communications and personal management skills, ability to relate to people at all levels of an organization with different multi-cultural backgrounds.

·        Strong interest and ability to work effectively in a team environment.

·        Fluency in English is required

Base of Operations:

·        Jakarta, Indonesia

Reporting:

·        The Finance Assistant will report to Finance Officer.

APPLICATION SEND

Interested applicants are invited to send CV to apik_recruitment@DAI.comlatest by 18 October 2016. Please indicate “Finance Assistant – NAME” as the subject line of the email. Only shortlisted candidates will be notified.