Yayasan Sayangi Tunas Cilik

Yayasan Sayangi Tunas Cilik (Save the Children is an international NGO) and the world’s top independent charity for children in need. Since 1919, we have been fighting for children’s rights, saving their lives and providing hope for brighter futures worldwide.  In Indonesia, Yayasan Sayangi Tunas Cilik(Save the Children) currently works in eleven provinces, has staff of approximately 250 local professionals, and programming in Child Protection, Education, Health and Nutrition, Disaster Risk Reduction, and Humanitarian Response.  Yayasan Sayangi Tunas Cilik (Save the Children) in Indonesia is seeking to fill the following position:

ADMIN and LOGISTIC ASSISTANT – START

1 position, based in Sumba

Code : ALA-START

ROLE PURPOSE:

The post holder has overall responsibility for assist performing the administration activity and logistical management and support related to Save the Children operations in Sumba.

For more details please visit : http://indonesia.savethechildren.net/jobs

Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org

Please fill the “subject” column of the e-mails in this format: 

Closing date for application is up to 23 October 2015

(Only short-listed candidates will be notified)

American Red Cross

Position / Job Title: Administration and Logistic Officer (Level H)

Location of work: Jakarta

Report to: Senior Human Resource, Administration and Logistic Officer

Organizational Context - The American Red Cross helps vulnerable people around the world to prevent, prepare for and respond to disasters, complex humanitarian emergencies and life-threatening health conditions. It is a member of the International Federation of Red Cross and Red Crescent Societies (IFRC) and works closely with Palang Merah Indonesia (PMI).

Currently the American Red Cross has programs in Jakarta, West Java, Central Java, Bali and NTB (Lombok). The American Red Cross American Red Cross Program   works with the Indonesia Red Cross (PMI) focuses on four main program areas: Disaster Management, Health, Organizational Development and Water & Sanitation.

To support those programs, the American Red Cross needs an Administration & Logistic Officer position in the field office to provide necessary Administration and logistic support for the program team in running the projects.

Job Purpose

The Administration and Logistic Officer under the direct supervision of Senior HR, Administration and LogisticOfficer, s/he will provide the American RC Operation in country with professional HR, Administration andLogistic including procurement and day to day Administration support and advice.

Job duties and responsibilities

A. Administration function:

1.      Assist Senior HR, Administration and Logistic Officer to run the daily administrative and logistic work for Jakarta office including handling the necessary documents of visitors

2.           Perform the receptionist function (receipt visitor, answering phone, welcoming staff/guest)

3.           Maintain general filing related to Administration including coordinate/maintain back up data for all file in the server and laptop.

4.           Regular up dating staff contact list for Jakarta

5.           Coordinate with IFRC and agent (if necessary) for visa process of delegates, new coming delegates and staff. 

6.           Arrange the travel and accommodation as requested for domestic trips, including to update the welcome kit for visitor

7.           Ensure Jakarta office is fully equipped with necessary office supplies – maintain materials use log/record

8.           Supervise the schedule of the drivers and office boy/girl (if any)

9.           Monitor fuel consumption and coordinate with driver to monitor the vehicle maintenance schedule.

10.       Arrange the delivery shipment for items to be sent to other office or area

11.       Perform additional assignment as requested by Country Representative and Supervisor

12.       Fill in for Senior HR, Administration & Logistic Officer when absent or on leave

13.       Assist with communications – e.g.  draft letters, faxes emails

14.       Support visitors – e.g.  with security and other policies, phones, logistic arrangements etc,

15.       Contribute to office maintenance – to ensure attractive working environment

16.       Support logistic preparation and other necessary arrangement for major internal events (i.e. meeting, workshop, or training)

B. Procurement & Logistic Function

1.       In charge in procurement process for Jakarta Office base on request and activities plan

2.       Regularly  up dated the procurement and shipment items.

3.       Maintain Asset data base and movement – including dates

4.       In charge for arranging and maintaining the warehouse or storage

5.       Establish  and maintain inventory  of all items – including equipment, materials and office supplies kept in JKT office

Position requirements

1.       Education

-             Min. Diploma degree in Administration, Business, Management, PR or related field

2.       Experience

-             3 year’s experience in related field

-             2 year’s experience in INGO

-             1 year experience in Supervisory level

-             Red Cross Background

-             Fluently spoken and written English

3.       Knowledge and technical capacity

- Good knowledge regarding incoming and outgoing mail process    

-             Good knowledge regarding procurement and asset management process

-             Good knowledge regarding visa process

-             Able to work with Microsoft Office including Ms Word, Excel and PowerPoint

-             Wide networking among related vendor and having negotiation skill

4.   Competencies

-            

-             Ability to work within context of governmental regulation and bureaucracy

-             Attention to detail and analytical

-             Able to work independently or in team

-             Able to work long time or overtime to accomplish complex task

-             Patient and Neat

-             Flexible and creative especially in trouble shooting

Application procedures

Please submit your application and curriculum vitae in English not later than 18 October 2015 torecruitment@amredcross.org placing the job title in the subject line and label your CV with your name (CV max. 200KB size).  Only short listed candidates will be notified.  Applications received after the deadline will not be considered.

Arbeiter-Samariter-Bund (ASB)

Arbeiter-Samariter-Bund (ASB) is one of Germany’s oldest and largest social welfare organisations with over 200 offices and a membership of 1.2 million. ASB has been working in Indonesia in partnership with the Indonesian Ministry of Home Affairs since 2006.

 

ASB’s work in Indonesia focuses on community empowerment to build resilience and self-reliance through an inclusive whole-of-community approach. The provision of technical assistance to government implementing partners is also a core focus of our work. ASB’s Indonesia Office is an innovator in the delivery of large-scale community and school-based DRR projects and is a co-founder of the DiDRRN network. The office is actively engaged at the policy level regionally and internationally with a particular focus on ensuring inclusion post-HFA.

 

As part of an initial recruitment process, ASB is currently seeking expressions of interest from qualified and committed individuals for the following position:

 

Admin/Logistic Assistant

 

Location: Yogyakarta, Indonesia

Duration: 12 Months

Start: Immediate

Vacancy: National position

Salary: ASB offers a competitive salary package commensurate with experience

Closing: 24 February 2015

Summary of job profile:

This position is primarily to process and properly document the daily administration, logistic and procurement including travel and meeting arrangement. The admin/logistic assistant reports to the Finance & General Affair Manager and closely coordinate drivers, security staff and cleaner and as well is expected to coordinate closely with other project staff. The position includes both field and office work.

 

Desireable qualifications:

1.    Diploma or degree in management, business administration and other related field. Fresh graduates with relevant experience may be considered.

2.    Knowledge of expatriate visa/kitas arrangement an advantage.

3.    Experience in logistic and procurement.

4.    Experience in organizing workshops or meetings.

5.    Experience in human resource an advantage.

6.    Familiar with travel booking and arrangement.

7.    Excellent communication skills.

8.    Excellent English language skills.

9.    Computer literate and proficient in Microsoft office.

10.  Flexible, able to multi-task, work independently and excellent problem solving skills.

11.  Willingness to travel as may be required.

 

ASB is an equal opportunities employer. Qualified individuals with disabilities are encouraged to apply. Please read the following carefully:

 

Qualified applicants should send: a) application letter outlining your interest b) curriculum vitae max: 2 pages clearly describing your relevant qualifications and experience c) 2 referees contact details.

Applications to Ms  Artini: hrd@asbindonesia.org using the subject line: IDN1501_ALA

 

NOTE: A failure to follow the above application format will result in applications being disregarded.

 

Only electronic applications accepted and only short-listed candidates will be contacted.

Arbeiter-Samariter-Bund (ASB)

Established in 1888 Arbeiter-Samariter-Bund (ASB) is one of Germany’s longest established and largest social welfare organisations. ASB entered Indonesia following the May 2006 earthquake and has established projects in emergency relief; reconstruction and training; information and outreach;
disaster preparedness and livelihoods sectors. ASB is a key player in disaster risk reduction education and a regional leader in providing innovative DRR services and solutions to people with disabilities.
ASB is currently seeking expressions of interest from qualified and committed individuals for the following position: 
 
Admin/Logistic Assistant 
 
Location:Yogyakarta, Indonesia 
Duration:6 months initial contract (including 3 month probation period)
Start: Immediate
Vacancy:National position
Salary: ASB offers a competitive salary package commensurate with experience
Closing: 12 July 2013

Summary of job profile:
This position is primarily to process and properly document the daily administration, logistic and procurement including travel and meeting arrangement. The admin/logistic assistant will reports to the Finance & General Affair Manager and closely coordinate drivers, securities and cleaner and as well is expected to coordinate closely with other project members. The position includes both field
and office work.
 
Desireable qualifications:
1.    Diploma degree in management, business administration and other related field. Fresh graduates are welcome to apply.
2.    Knowledge of expatriate visa/kitas arrangement an advantage.
3.    Experience in logistic and procurement an advantage
4.    Experience in organizing workshops or meetings.
5.    Experience in human resource an advantage.
6.    Familiar with travel booking and arrangement.
7.    Excellent communication skills.
8.    Bahasa Indonesia and English language skills.
9.    Computer literate and proficient in Microsoft office.
10.  Flexible, able to multi-task, able to work independently and excellent problem solving skills.
11.  Willingness to travel and be flexible in the situation of emergency.
 
ASB is an equal opportunities employer. Qualified individuals with disabilities are encouraged to apply. Please read the following carefully:
 
Qualified applicants should send: a) application letter outlining your interest b) curriculum vitae max: 2 pages clearly describing your relevant qualifications and experience c) 2 referees contact details.
Applications to Ms Bibit Sofani:hrd@asbindonesia.orgusing the subject line: IDN_IDN1301_ALA
 
NOTE: A failure to follow the above application format will result in applications being
disregarded.
 
Only electronic applications accepted and only short-listed candidates will be contacted.
 
Human Resource Development
Arbeiter-Samariter-Bund (ASB) Deutschland e.V 
Jl. Kaliurang km 10 
Nglaban RT04/RW 15 Sinduharjo 
Ngaglik Sleman Yogyakarta 55581
Tel/Fax: +62 (0)274 453 2104 
Tel: +62(0)274 453 2103 
www.asb.de