World Food Programme

World Food Programme, Indonesia invites applications from the eligible candidates for the following position:

Position:               Human Resources Officer

Post Grade:           SC8

Starting Date:       1 January 2016

Contract Type:    Service Contract

Duration:               Initial 6 months with possibility for extension

Duty Station:        Jakarta, Indonesia

Accountabilities: Under the overall guidance of the Country Director and direct supervision of the Head of Business Services, the incumbent will undertake the following duties and responsibilities:

1. Support HR operational activities or projects that are aligned to business needs, following standard processes and ensuring alignment with wider WFP policies.

2. Respond to queries from managers and staff, understanding their issues and ensuring policies, procedures, processes, systems and tools are available and correctly applied to support them.

3. Contribute to the effective management of the employment relationship between WFP and its staff, by administering conditions of service, contracts and appropriate entitlements.

4. Support staff capability building, working with managers to understand individual skills and business requirements, and organizing development solutions which equip people with the skills and knowledge required to meet current and future challenges.

5. Support and deliver onboarding activities to ensure new employees have a positive experience of WFP, and are successfully integrated into their new role and the organization.

6. Provide support in building talent within WFP, working with managers to understand their needs and organizing solutions to recruit, retain and develop a high caliber workforce to deliver the business strategy.

7. Support for organizational design activities that enable senior management to define and organize structures and jobs, and allocate people to the right places in order to improve efficiency.

8. Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of HR activities that enables informed decision-making and consistent information for stakeholders.

9. Conduct straight forward data analysis under close guidance of a senior HR Officer, in order to support others on projects or contribute to process efficiencies and improvements.

10. Other as required.

Qualifications and Experiences:

Education: Advanced university degree in Human Resource Management, Public or Business Administration, Industrial Psychology or other relevant field, or First University degree with additional years of related work experience or trainings/courses.

Experience: At least one or more years of postgraduate professional experience in Human Resources with and interest in international humanitarian development.

Knowledge and Skills:

·         Knowledge of HR best practices, techniques and processes with some understanding of the basic theoretical background.

·         Ability to support more junior and/or less experienced members of the team.

·         Basic analytical ability to compile, maintain and analyze data, prepare reports and draw initial conclusions in support of work carried out by another officer; skills in developing sources for data collection.

·         Good communication skills required to give and receive information and work with a variety of individuals.

·         Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.

Language: Fluency in both oral and written English and Bahasa Indonesia.

Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed by e-mail to:Jakarta.Vacancy@wfp.org no later than 26 November 2015

All applications must include an accurately filled in Personal History Form (P11) available at the following link http://www.unon.org/docs/P11.doc. Please state the vacancy announcement number and title of the post you are applying for in the email’s subject header line.

“Only short-listed candidates will be contacted”

Swisscontact

Swisscontact promotes economic, social and ecological development by supporting people to successfully integrate into local commercial life. Swisscontact creates opportunities for people to improve their living conditions as a result of their own efforts. The focus of its systemic intervention in the private sector is the strengthening of local and global value chains. Through its projects, Swisscontact works to enable access to professional training, promotes local entrepreneurship, creates access to local financial service providers and supports the efficient use of resources with the goal of successfully promoting employment and income generation. Based in Zurich, Swisscontact is active in 27 countries and has some 800 employees. For our Sustainable Cocoa Production Program (SCPP) in Indonesia, we are looking for a:

Job Title                                             : Sr. Human Resources Officer

Job Code                                           : SHRO-JKT

Place of duty                                   : Jakarta

Number of position                      : 1 person

Begin of Employment                  : December 2015 or as agreed

Contract Duration                          : Annual basis, which can be extended upon agreement

Overall Task

·         Ensure personal data employees to MIS is updated

·         Supporting and handling staff recruitment process and documentary support. Ensure usage and approval of relevant authorization forms; this is included but not limited to apprentice and consultant.

·         Plan and Conduct staff induction and dissemination of Personnel Manual to all staff

·         Liaison with local government offices on matters related to labour law, industrial relations and government regulations

·         Ensure staff capacity building are properly deliver in accordance with capacity building plan both internally and externally.

·         Ensure Performance Review (Annual Appraisal Interview) are properly handle in timely manner.

·         Works with HR Manager to formulate Career and Manpower Planning

·         Handling staff termination documentation.

·         Backstop other members of Human Resources Unit team in absences or when workload dictates;

·         Others work that may assigned by the supervisor.

·         Finalize narrative, financial and analysis/statistic reports of all activities on a weekly/monthly basis as require

Communication, supervision, and Reporting:

• Reports directly to the Human Resources Manager Country Office under Support Services Department;
• Supervise Human Resource Officer
• Participate in various in inter-agency working group and task forces relating to HR policy development, coordination and harmonization.
• Coordination with all related staff unit in term of employement and office operational
• Liaison with local government offices on matters related to labour law, industrial relations and government regulation.

Education/Qualifications

·         Bachelor’s degree in Human Resources or business related degree

Experiences

·         4-7 years experience in the Human Resource field

·         Strong interpersonal skills

·         Ability to build and maintain strong working relationships

·         Ability to effectively manage time, multi-task and pay close attention to details

·         Strong written and verbal communication skills

·         Self-motivated with the ability to work independently and as part of a team

Skills/Knowledge:

·         Strong interpersonal skills

·         Ability to build and maintain strong working relationships

·         Ability to effectively manage time, multi-task and pay close attention to details

·         Strong written and verbal communication skills

·         Self-motivated with the ability to work independently and as part of a team

Please submit your application letter addressing the above qualifications and experience with your curriculum vitae on November 23^rd, 2015 at the latest to:

Swisscontact, Human Resources Unit, The Vida Building, 5th floor, Jl. Raya Perjuangan No. 8, Kebon Jeruk – Jakarta Barat 11530 , Tél. +62 21 2951 0200

E-mail: recruitment.indonesia@swisscontact.org

Only short-listed candidates will be notified and invited for interviews.

PACT

Pact is currently seeking for a qualified person to fill the position as HR Oficer Full Time for the project (DERAP) in Indonesia. The position will be based in Jakarta. Please kindly apply online through the Pact Website ( www.pactworld.org/careers) and do not reply to this email. 

The detail information for HR Office as follows :

Description

Pact Overview  At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future. Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development. Department Overview  Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Indonesia DERAP team contributes to realizing this purpose by:  • Forging smart partnerships and treating all people with dignity and respect;  • Applying organizational policies and regulatory compliance appropriately and consistently; • Facilitating team spirit among colleagues and promoting the organization through communications; • Influencing decision makers through focused, relevant communications; • Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all; • Cultivating and harvesting innovation; • Inspiring and spreading our desired organizational culture across the global enterprise. Position Purpose  Reporting to the Senior Project Manager, the Human Resource (HR) Officer is responsible for ensuring high quality HR recruitment, hiring and human resource management processes that are compliant with donor, Indonesian law and Pact standards and regulations. The HR Officer works closely with other admin team members in carrying out her/his responsibilities.  Key Responsibilities  • Manage job advertisements and ensure applications are well received. • Pre-screen applications for shortlist and manage interview process. • Ensure staff and consultant contracts are in compliance with Government of Indonesia and Pact requirements • Manage and update staff on employee benefits, keeping them fully informed of any updates or changes to benefit packages.  • Update personnel records including contracts, annual leave, sickness and benefits.  • Ensure employment filing systems are complete and fully compliant to Pact policies. • Assist in coordinating orientation for all personnel with respect to human resource and administrative process and procedures. • Coordinate with the Senior Project Manager and Pact DC to set up the framework of staff recruitment, selection and staff development planning.  • Coordinate with the Chief of Party and Senior Project Manager to conduct salary and benefits survey as needed. • Assist in updating position descriptions as needed.  • Draft and prepare employment contracts.  Basic Requirements  • BA and at least 4 years of relevant experience (or equivalent). • Experience supporting international donor-funded programs, particularly USAID-funded contracts. • Strong skills in management and coordination of multiple activities and teams. Able to multi-task. • Excellent communication (written and verbal) and cross cultural skills. • Highly motivated with strong attention to detail. • Excellent oral and written communication skills; fluency in Bahasa Indonesian and English. Preferred Qualifications  • Knowledge of USAID rules and regulations as related to contracts and cooperative agreements; working knowledge of OMB Circulars.

__._,_.___

Hivos

Hivos is a Dutch non-governmental organization guided by humanist values. It aims at structural poverty alleviation with a strong focus on civil society building and sustainable economic development. Hivos provides financial support for local NGO's, is active in networking, lobbying and exchanging knowledge and expertise. For its South East Asia Regional Office in Jakarta, Hivos seeks qualified Indonesian candidates for the position of:

Title                  :  Human Resources Officer

Duty Station      :  Jakarta, Indonesia

Duration            :  One year with possibility of extension

Report to          :  Regional Director

Functional context

The Human Resources Officer, in close coordination with Hivos South East Asia Regional Director, Operations Manager and the Management Team, provides support to develop and puts into practice the overall HRM strategy, policies and procedures, and deliver suitable HR solutions that lead to organizational success. The HR Officer ensures that the organization vision, mission, values and targets are communicated clearly to all employees, providing them with all the information they need to synchronize their actions with the organizations objectives. The position will be responsible for certain decision making in day to day management of the HR operations.

The incumbent will be expected to adhere to system and processes for smooth functioning of various facets of HR. S/he will be helping in effective execution of  all the HR activities  like recruitment, orientation and induction, performance management, staff development and training and compensation management.

S/he, in close coordination with Operations Manager, supports senior and mid-level management in managing all processes and interactions to develop, attract, retain and enhance performance without sacrificing compliance with Hivos South East Asia policies, systems and procedures in all areas of human resources. The HRO also manages internal and outsourced processes for staff and oversee alignment with head office and other regional offices. S/he manages external service providers in the HR domain.

Roles and responsibilities:

1. Implement, and as necessary propose revisions to, the HR policy and procedures for national staff to ensure compliance with local labour laws, and to ensure these are clearly understood by staff.
2. Lead the recruitment process and induction for new staff, and manage contract extensions for existing staff.
3. Maintain oversight to ensure the proper, legal and efficient administration of payroll, allowances and taxation calculations, and of the leave register.
4. Support senior management to plan HR requirements including rationalizing and resizing current positions where necessary.
5. Provide support on review salary scales and advise on COLA as required, work together with survey agency and/or other organizations for salary review.
6. Support managers to undertake performance appraisals and to manage disciplinary and other issues relating to their direct reports.
7. Provide support to develop a professional development plan based on needs identified from the performance appraisal process.
8. Provide leadership and advice on employee relations and manage the staff grievance system and disciplinary proceedings.
9. Ensure proper maintenance and confidentiality of personnel files and provide an updated record regularly.
10. Maintain current staffing lists and organizational charts.
11. Promote an equal employment opportunity environment in relation to gender and diversity.
12. Build networks with other HR professionals to maintain currency in professional HR practices and legislation.
13. Provide HR report on regular basis.

Knowledge, experiences and competencies

• Relevant higher professional education/academic level of working and thinking.
• Relevant work experience at least 3 years in HR management in innovating organizations.
• Experience working in HR management in a change management environment; experience with talent development and management; experience in an international setting.
• Knowing of and experience in the area of matters concerning staff and social legislation and regulations.

What do we offer?

An inspiring and dynamic working environment, dedicated colleagues and the possibility to work for an ambitious new international initiative.

How to apply?

To apply for this position please submit your CV and a cover letter to application.id@hivos.org no later than 30 October 2015.

This is an opened position at national level.

Please specify the position name you are applying for (‘Human Resources Officer’) in the ‘subject’ line of your email. Only shortlisted candidates will be notified.

For more information about Hivos, visit https://hivos.org/.

CIFOR

The Center for International Forestry Research advances human well-being, environmental conservation and equity by conducting research to help shape policies and practices that affect forests in developing countries. CIFOR is a member of the CGIAR Consortium. Our headquarters are in Bogor, Indonesia, with offices in Asia, Africa and South America. 

CIFOR is looking for a Human Resources Officer for Contracts Administration

The Human Resources Officer for Contracts Administration will provide leadership for contracts administration, compliance and management of the database and all associated files. The Officer will also contribute to the development and implementation of best practices in human resources management consistent with CIFOR’s values and aspiration as en employer. 

Duties and responsibilities

1. Manage and coordinate the contract management of CIFOR staff and partners/consultants and ensure compliance with CGIAR’s requirements regarding the procurement of services, including:

1.1 Contract development and administration, tracking and analysis as well as communication regarding performance and contract compliance.
1.2 Develop and maintain up-to-date commonly used contractual agreements for partners/consultants and staff positions.
1.3 Prepare timely contractual agreements for partners/consultants, monitor and follow up contracts with the parties concerned.
1.4 In consultation with other members of the HR team and/or HR Director, review and make recommendations on modifications, extensions and contract closeout documents, including but not limited to, partners’/consultants’ fees to ensure the consistency in the delivery of compensation packages.
1.5 Prepare letters of offer for all staff positions - national, regional and international staff.
1.6 Provide advice on the contractual rights and obligations of staff and consultants.
1.7 Act as a liaison between CIFOR and staff/consultants.
1.8 Negotiate contracts with identified candidates.
1.9 Uphold the internal policies and processes regarding contract management and use by examining the viability of each contract and making the necessary recommendations for revisions as best indicated for efficiency and productivity metrics.
1.10 Monitor the contract management system and HR4U database in coordination with the administrators to ensure up-to-date and well-documented contracts and partners’/consultants’ records on file.

2. Provide general oversight for the processing of visa and work permits for the expatriate staff/partners and consultants, including:

1.1 Liaise with internal units, external parties and relevant government offices for visa and work permit arrangements.
1.2 Ensure that all requisite permits (accreditation, visa, exit permit, stay permit and other licenses) are processed appropriately in a timely manner.

3. Contribute to the development of human resources policies, systems and practices, including:

1.1 Draft and write relevant documents as required by the HR Director
1.2 Liaise with staff representatives and/or internal units

4. Lead or participate in at least one (1) HR project which directly contributes to the attainment of CIFOR’s mission and goals.

Requirements

Education, experience and technical skills
• Bachelor’s degree or equivalent in human resources management, business administration or related studies with at least five (5) years work experience in a similar position
• Extensive knowledge in contract administration and visa/work permit processing for expatriates
• Knowledge and expertise on laws governing contract drafting and management is a must and the ability to discuss the legal aspects of contracts in a timely and professional fashion is an advantage
• Excellent spoken and written English and Bahasa Indonesia

Personal competencies
• Above-average customer support skills, ensuring internal and external client relations are running smoothly when it comes to contract drafts and negotiations
• Good decision-making skills demonstrated by the ability to resolve conflicts or infringements arising from existing contracts
• Excellent management and interpersonal skills with an ability to work as an individual contributor as well as a team player
• Ability to effectively work in coordination with managers within the organizational hierarchy to analyze sourcing and contracting strategies.

Terms and conditions

• This is a nationally recruited position open only to Indonesian nationals.
• Competitive remuneration commensurate with skills and experience.
• The appointment will be for a period of 3 years with a possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be at CIFOR headquarters in Bogor, Indonesia.

Application process

• The application deadline is 31 July 2013.
• We will acknowledge all applications, but we will only contact short-listed candidates.
• We will start the selection process as soon as we begin receiving applications from qualified candidates and may identify a suitable candidate before the application deadline.

Please send your letter of interest and CV, including contact information for three (3) referees, to:

Human Resources Department, CIFOR 
cifor-hr-jobs@cgiar.org 

Please indicate the position title and its reference number in the email subject line.

To learn more about CIFOR, please visit our website at www.cifor.org.

CIFOR is an equal opportunity employer. 
Staff diversity contributes to excellence.