Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

“The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. One of its priority areas of cooperation with the Indonesian government is Good Governance and Global Networks. Among the current projects in this area are the Alliance for Integrity and the Transforming Administration-Strengthening Innovation Project. While the Alliance for Integrity aims to promote compliance in the business sector through a multi-stakeholder approach the Transforming Administration-Strengthening Innovation Project contributes to improved public service delivery and professionalization of the public sector.

 

To support the work of both projects GIZ is seeking a qualified Indonesian candidate for the following position:

 

Junior Technical & Administrative Professional

 

A.     Responsibilities

·      assisting  the Cluster Coordinator Good Governance/Principal Advisor of TRANSFORMASI and Advisor of the Alliance for Integrity  in internal and external communication

·      assisting in the implementation of project activities including supporting the organization of events.

·      knowledge management including contact management.

·      Selected support in administration

 

B.     Tasks

1.  Coordination and communication

·         supports the systematic communication with relevant internal and external stakeholders of the projects (information about activities, follow up) including with use of social media;

·         Sets up a data base of contacts and updates it regularly;

·         schedules and organizes meetings and documents results;

·         supports the monitoring of project activities, keeping track of deadlines;

·         Supports the Advisor of the Alliance for Integrity in documenting the status and results of project activities. 

 

2.  Event Management

·         Responsible for logistical management and documentation of meetings, workshops, seminars and other project activities inside and outside the office

·         announces and documents events through the Alliance for Integrity and TRANSFORMASI web page

·         supports the coordination of the Alliance for Integrity Advisory Group and working groups and the TRANSFORMASI steering group, including documentation of developments in the advisory group

·         coordinates equipment etc. required for meetings, events.

·         manages the logistical aspects of international delegations/visits.

 

3.  Administration

·         updates the filing system for project management, complying with GIZ standards (DMS)

·         assists in other administrative processes of the projects as specified by the line managers (budget planning and monitoring).

 

4.  Contracts and Procurement

·       Arranges procurement for contracts for Alliance for Integrity through GIZ Country Office.

·       Arranges procurement of goods and services for Alliance for Integrity and TRANSFORMASI through Country Office.

·       procures daily office supplies in coordination with the administrative assistant

·       maintains the inventory list for the TRANSFORMASI Programme Office in the Onsite Asset software

 

C.     Required qualifications, competences and experience

Qualifications

·      at least diploma degree in business administration, economics, law, politics or similar area

·      additional training on ITC, web design, social media

 

Professional experience

·      at least 3 years’ professional experience in a comparable position

·      ideally working experience with the private sector and/or development cooperation

·      have working experience with GIZ will be an advantage

 

Other knowledge, additional competences

·      good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)

·      familiar with the usage of social media

·      excellent language skills: Bahasa Indonesia and English (fluent in writing and speaking), ideally a knowledge of German

·      proactive communicator, good management and organisational skills

 

Duty Station: Jakarta

Expect to Join: a.s.a.p.

Direct Supervisor: Advisor Alliance for Integrity / Cluster Coordinator Good Governance

 

Interested candidates should submit a motivation letter, CV, trainings attended and list of references (a must), addressed to recruitment-indo@giz.de. The closing date to submit the application letter is on 20 October 2016.

 

Please indicate your application by putting the following code in the subject line:TRANSFORMASI/AfIn-JTAP

 

Please name your file as follow format:

[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate]

 

Only short-listed candidates will be notified

Cipta Cara Padu Foundation (YCCP)

The Cipta Cara Padu Foundation (YCCP) is a non profit organization has expertise  and hands-on experience in a wide spectrum of health and  environmental issues including water, sanitation and hygiene, HIV &AIDS, safe motherhood, child survival, family planning (FP), reproductive health (RH), infectious disease, and environmental conservation in Indonesia. The YCCP  is urgently seeking  for the right candidate to fill in a Receptionist /Administration Assistant position with duty station in  Jakarta.

Under the guidance and coordination with the HR/Operation Manager, the Reception/Administration Officer duties and tasks is to provide coverage for organization’s administration matters that include but not limited to: 

1. Handle incoming/outgoing telephone calls

2.Undertake routine administrative and clerical tasks, including the preparation of official letters and documents, and arrange for their distributions
3.Handle all incoming mails/packages and preparation of outgoing mails/packages. 

4.  Daily announcement of  staff attendance through e-mail. 
5.Making travel arrangement for staffs, consultants and guests including air ticket reservations, hotel reservations, airport pick ups, land transportation bookings etc.
6.Assisting in making logistical arrangements for workshops, trainings, and meetings Provide assistance for project’s documentations
7. Assist procurement process: create Purchase Orders, Purchase Requests, and Bid selections
8.Provide support to project field staff regarding preparation of activities and event in the field (hotel reservation and other related matters)
9.Collect and review Travel Expense Report 
10.Orders, maintains, and distributes office supplies

11.Newspapers Clippings/scanning on related issues related to programs  
12.Perform other general administrative and clerical support. 

Qualification:
* Graduate from secretarial or business studies 
* Minimum 2 years experience in office administration with NGO or INGO 
* Strong hands on experience in administrative and clerical procedures specifically in flight ticket reservations, hotel reservations.
* Excellent interpersonal communication, and organization skills

* Preferably experienced working with USAID project including knowledge in branding and marking 

* Posses pleasant personality, courtesy and tact  yet  able to work  independently and meet deadlines.  
* Proficiency in Microsoft Office Applications 
* Competencies: Good oral and written communication skills willingness to learn, possess integrity, accuracy, analytical, pro-active, meticulous, and able to work as part of the team. 

Interested candidate to send CV and cover letter as soon as possible to the HR/Operation Manager YCCP at : recruitment@yccp-indonesia.org.
The position is targeted to be filled by 1^st November 2015. Please use RCAA- (your name)  on the subject of your E-mail. Interview will be hold as soon as short listed candidate being identified.

Millennium Challenge Account - Indonesia

Millennium Challenge Account - Indonesia (MCA-Indonesia) is a trustee institution that represents the Government of Indonesia to implement a five-year (2013-2018) Millennium Challenge Corporation's Compact Program, a major pillar of the United States-Indonesia Comprehensive Partnership and the largest single pledge made by the United States to Indonesia to date.

MCA-Indonesia has three projects under Compact Program: Green Prosperity, Community-based Health and Nutrition to Reduce Stunting and Procurement Modernization. Our projects are designed, managed and implemented by Indonesians, for the Indonesian people. Our most important development work happens where it should be: the districts and the villages.

Our goal is to reduce poverty through economic growth. Our program is country-driven, reform-centered, and results-focused in order to maximize its effectiveness and long-term sustainability.

To reach the goal, MCA-Indonesia is seeking highly dynamic and deliverable-oriented professionals for a better Indonesia :

Administrative Assistant

The Administrative Assistant will provide general administrative support to the relevant Units within the MCA – Indonesia. 

Duties and Responsibilities:

·         Follow-up of matters requiring the attention of the relevant staff and/or Director, especially during their absences, following appropriate consultation with other team-member(s) within the Unit.

·         Manage the agenda of the team.

·         Provide proactive administrative support such as doing correspondence (including translation), taking and writing up minutes of the Division’s meetings, preparing presentation materials and other written and illustrative materials as required.

·         Assist in the planning and coordination of meetings, workshops, seminars, visits or other events in or outside MCA-I; take responsibility for event logistical matters such as accommodation, transportation (both air and ground), invitations, liaising with relevant MCA-I Departments, and other logistical matters as necessary. These activities are done in coordination with the Office Manager and his/her staff and other relevant MCA-I staff and Departments/Offices.

·         ……..

Find us here for more details:

http://mca-indonesia.go.id/en/category/karir/

Swisscontact

Company Description

Swisscontact (www.swisscontact.ch), the Swiss non-profit organisation engaged in co-operation for private sector development, will implement the Regional Tourism Development Program WISATA Phase II as part of the
Indonesian Swiss Development Cooperation. The program aims at increasing competitiveness of selected tourism destination in order to create income and job opportunities for the local population in the tourism sector.

Open Position
For program activities in Bali Swisscontact is looking for enthusiastic and independent professionals in the following field of expertise:

Program Administrator for Swisscontact Denpasar Office

Main task:

Assist Operational Program Manager at Denpasar in daily/routine bookkeeping, travel arrangement, and general administration. Maintain the overall accounting process and procedures. Support the implementation of
project based on specific requests. Support Destination Management Organisation to develop internal financial and management procedure and tasks.

Requirements:

Related degree and at least 3 years experiences in accounting and administration, honest, trusty, detail oriented, good written and spoken English skills, ability to organize daily tasks for timely delivery, team player.

General requirements:
- Indonesian Nationality
- Team player with strong communicational, interpersonal and organizational skills;
- Good command of written and spoken English, excellent computer skills (MS office)
- University degree in relevant field of study (those lacking the stated educational requirements but having an excellent track record are encouraged to apply);
- Interest in development work and eco-tourism;
- Excellent work ethic, self-starter and flexibility in schedule
- Willing to relocate to Denpasar, Bali

Contact us: We can offer you an exciting, fast-paced working environment, a culture of mutual respect and the opportunity to play a vital role in the project. If you are interested in joining our team where your talent
will contribute to the program outcomes, please apply for this position until 6 August 2015. Contact: recruitment@swisscontact-wisata.org Please indicate position on the application title.

Nature Conservancy

The Nature Conservancy is a conservation organization working around the world to protect ecologically important lands and waters for nature and people.  

The Nature Conservancy Indonesia Program is currently offering the following internship opportunity:

ADMINISTRATIVE SUPPORT INTERN

Reporting to the Executive Support and Coordinator, the intern will:

·         Perform routine administrative work

·         Assist with research in a particular field for projects and other objectives

·         Assist in arranging meetings, events and project team activities

·         Update relevant data using database applications

·         Prepare routine reports and creates various documents and electronic information with direction

·        Create graphs and charts for various projects using spreadsheet and graphics software with direction

Qualifications:

·         A recent graduate or currently pursuing a degree in business or related field

·         Has the ability to work with all levels within the organization

·         Has a strong multi-tasking ability

·         Must possess presentation, strong communication and excellent organization skills

·         Has a high level of problem solving skills necessary to develop and implement new systems or  processes

·         Has experience and knowledge of computer software packages, especially Microsoft Office, strong in Excel

·         Able to work independently and meet deadlines when required

·         Excellent working knowledge of written and spoken Indonesian and English

 If you are interested, please send your CV to recruitment.indo@tnc.org , not later thanJuly 3, 2015.  Please insert the position title you wish to apply in your email subject.