Conference Board of Canada

Indonesian Financial Officer – based in Jakarta

NOTE:  INTERESTED APPLICANTS SHOULD SEND THEIR CV BY OCTOBER 31, 2015

WITH REFERENCES AND EXPRESSION OF INTEREST TO:

ContactTPSA@conferenceboard.ca

ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.

Overview

The Conference Board of Canada (CBoC) is currently seeking an Indonesian Financial Officer to work on the Indonesia-Canada Trade and Private Sector Assistance (TPSA) project funded by the Department of Foreign Affairs, Trade and Development (DFATD) of the Government of Canada. TPSA is a five-year trade-related capacity building and trade/investment promotion project for Indonesia. The expected intermediate outcomes of the project are: (1) increased sustainable and gender-responsive trade and investment opportunities, particularly for SMEs, between Indonesia and Canada; and (2) increased use of trade and investment analysis and regulatory reform by Indonesian stakeholders for expanded trade and investment partnerships between Indonesia and Canada.

Based in the Jakarta Office of the project, the Financial Officer will be responsible for the management and administration of financial matters of TPSA activities. The Financial Officer will work closely with the TPSA project team in Jakarta and Ottawa and other long-term and short-term trade experts for the financial management of TPSA activities over the next four years.

Principal Duties

Reporting to the Canadian Financial Manager based in Ottawa, Canada, the Indonesian Financial Officer will:

·               Work with the TPSA team to manage day-to-day financial operations of the local TPSA office and activities in Indonesia.

·               Assist in development and management of all financial and administrative procedures.

·               Ensure that all financial and legal and supporting documentations are gathered, translated, noted, and submitted (scanned and emailed, then mailed in original form) to the Ottawa office and that all claims adhere to the Canadian Treasury Board Guidelines.

·               Assist in preparing and filing project registration documents.

·               Administer, audit, translate, and submit expense claims for reimbursement and submission to Canadian Financial Manager and ensure that the Conference Board guidelines are followed.

·               Assist in preparing expense requests and funds transfer prior to TPSA activities.

·               Prepare all event and travel per diem forms and ensure all original receipts are gathered, forms are signed, and final expense report is balanced and submitted within appropriate timelines.

·               Manage all expenses incurred by project staff and participants of the events/business trips (advances, per diems, final expense reports).

·               Assist in local banking, manage relationship with local bank authorities, and make cash payments as instructed/approved by the Canadian Financial Manager.

·               Communicate/correspond with local Bank on behalf of TPSA when necessary.

·               Scan and send all receipts to the Ottawa office for submission.

·               Prepare and send monthly packages of all original financial and legal records to Ottawa.

·               Prepare monthly transfer budget to ensure sufficient funds are transferred to Jakarta.

·               Maintain petty cash float:  Prepare regular cash flow budget and corresponding cash advance forms to ensure sufficient funds are available for the project operation in the field.

·               Assist all project staff in requesting cash advances and completing cash advance and expense forms, paying only when the Field Director has approved the expenditure.

·               Maintain cash advance log and include it in each Petty Cash Report.

·               Petty Cash Reports should be submitted with original receipts to Ottawa at least twice per month the final being in time to be included in month end summary. Receipts can be scanned and emailed with the original package sent to Ottawa either through courier or staff travel.

·               Prepare monthly expense report to balance cash advance and permit the transfer of future funds.

·               Manage cash advance, prepare advance forms, track expenses and payments; ensure cash is secured in the office safe. Prepare monthly cash report and future advance request, scanning receipts and sending originals by mail.

·               Manage all regular office payments – cash or bank transfer – such as Housing-Communal Services and cleaning staff, and ensure proper documentation is recorded.

·               Organize project equipment purchase, assignment, and repair payment according to pre-approved requests.

·               Working with all financial documents originals of cash and cashless expenses (preparing of the acts of the services rendered for counteragents if applicable, ensuring all documents are reviewed and signed by the Project Director, and ensuring all necessary documents are returned to the appropriate agent as necessary.)

·               Contribute to the preparation of the project workplans and reports as required.

·               Perform other tasks and assignments as required by the project.

Skills and Qualifications

·               Excellent verbal and written English and Bahasa Indonesia communication skills.

·               Diploma or degree in accounting or financial management.

·               5+ years of professional financial management experience; preferably with international development projects in Indonesia.

·               Intermediate to advanced knowledge of MS Excel and MS Word.

·               Excellent organizational skills, strong attention to detail.

·               Excellent interpersonal and communication skills in order to work with a team and manage policies and processes.

SEARCH FOR COMMON GROUND INDONESIA

VACANCY NOTICE

FINANCE MANAGER

SEARCH FOR COMMON GROUND INDONESIA

 

Search for Common Ground (Search) is a non-governmental and not for profit, conflict transformation organization. Our mission is to transform how individuals, organizations, and governments deal with conflict – away from adversarial approaches and toward cooperative solutions. Founded in 1982, Search has headquarters in Washington, DC in the United States and in Brussels, Belgium. Search has been working in Indonesia since 2004 to support its conflict transformation and peacebuilding processes.

Summary of Position

Search Indonesia is seeking a Finance Manager to manage all aspects of finance of the Indonesia program. S/he will be responsible for managing the overall finance, in compliance with the standards of Search, donors and the Government of Indonesia. S/he will maintain accounting systems that ensure proper accounting and recording of organizational resources; provide budget monitoring, financial analysis and reporting; and support in budget preparation, financial statements and audits. The position will be based in Jakarta and report to the Director of Finance and Administration. The Finance Manager will supervise 2- staff members in the Finance Department

The ideal candidate should have at least a university degree in finance or a professional accounting degree with a minimum of 3 years' experience in finance and grants management in the I/NGO sector.

 

POSITION                            : FINANCE MANAGER

LOCATION                           : JAKARTA

CONTRACT PERIOD             : 12 MONTH

START DATE                        : ASAP

STATUS                                : FULL TIME

 

Duties and Responsibilities

Management and team leadership:

§  Responsible for effective overall management of the finance unit

§  Manage/direct the Finance staff for teamwork, accuracy, timeliness, detail and systems thinking

§  Co-ordinate with partner organizations in all financial / grant issues included Provide advice and guidance in financial matters to partners, staff, etc.

Management of grants, budgets and spending:

§  Create and manage an operational budget for the program

§  Manage the various grants to ensure accurate spending, while tracking expenditures and variances

§  Monitor funds, ensuring that up to date records of expenditures are kept and that they comply with budget allocations and donor requirements

§  Interpret financial information for non-finance staff to ensure program activities and procurement reflect available budget

Responsible for financial aspects of fundraising:

§  Identify potential shortfalls in funding and alert country Director and managers as appropriate

§  Prepare budgets for new proposals

Supervise accurate accounting and reporting:

§  Monitor account payables/receivables and provide monthly feedback

§  Ensure submission of accurate and timely monthly finance reports to headquarters, ensuring the HQ ledger matches Search Indonesia data

§  Produce accurate and timely donor financial reports and maintain correspondence with donors and HQ on financial matters

§  Review and provide input for all kind of contracts, initiate and fulfill payments, and assume responsibility for creditors and debtors

§  Ensure Search Indonesia has a smoothly functioning and efficient Finance Department, optimizing use of IT and FAMAS software

Audit and compliance of SFCG Indonesia:

§  Ensure Search and its partners have practices and policies that support easy audits

§  Facilitate timely audit and responses to auditors, both local and at headquarters

Cash management:

§  Supervise country office cash management, maintenance of optimal bank balance, monitoring of the interest level, bank reconciliation, monitoring currency gain/loss, and draft correspondence with bank

§  Monitor funds to ensure availability for disbursements

§  Ensure timely reconciliation of bank accounts, advances, and partner accounts

§  Maintain correspondence with local bank and donors for operational matters

 

Competencies and Skills

• Good knowledge of accounting, as well as office administration;
• Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery;
• Familiar with PPH 21, 23 and other related employment taxes.
• Ability to implement new systems and affect staff behavioral/ attitudinal change;
• Builds strong relationships with partners, focusing on impact and results, and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates openness to change and ability to manage complexities;
• Bachelor’s Degree or equivalent in Business Administration, Accounting, Finance, Economics or related field;
• 3-5 years of relevant experience at the national or international NGOs in financial resources management;
• Strong leadership and management skills  - Previous experience in managing staff ;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web based management systems;
• Fluency in written and spoken English and Bahasa Indonesia;
• Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;
• Indonesian citizen.

 

To apply: please send an updated CV along with a cover letter stating your history and expected salary to (phandayani@sfcg.org), or through this link https://sfcg.bamboohr.com/jobs/view.php?id=366 before October 26, 2015. Only shortlisted candidates will be contacted. Please no phone or email.

 

Palladium

Palladium develops and delivers solutions that create positive impact for communities, businesses, societies and economies. We transform lives and create enduring value by working with governments, corporations and non-profit organisations. Palladium is built on the idea that progress will be supported by four key pillars:

• International Development
• Strategy Execution Consulting
• Impact Investment
• Training and Events

We create positive impact through more than 100 current projects with more than 2000 employees operating in over 90 countries.

Palladium is currently seeking a Banking and Finance Specialist. The position will run for three and a half years and will bebased in Surabaya, Indonesia.

Primary responsibilities
The Banking and Finance Specialist will be part ofa project management team. The team will work with financial institutions, small and medium enterprises and the sector teams in other DFAT projects in eastern Indonesia to equip them with the skills and capability to engage in profitable applications of agricultural value chain financing (VCF). Core responsibilities of the position include project design and management of potential and on-going implementing partners.

Key responsibilities

• Establishing contacts and maintaining and building relationships with potential implementing partners such as financial institutions and SMEs/agribusinesses;
• Implementing diagnostic and needs assessments to develop appropriate interventions to support partner financial institutions and SMEs/agribusinesses;
• After implementing partners have been accepted and after project approval, the preparation of MOUs and related work plans laying out the sequencing of critical activities as well as identifying what instruments should be used and when they should be applied in the measurement of key results for each of the implementing partners under management;
• Overall responsibility for the delivery of results from his/her portfolio of implementing partners under management;
• Overall responsibility for the delivery of capacity building and technical assistance to implementation partners, whether through the provision of training / capacity building events involving contracted short term experts, facilitating the participation of PFIs in appropriate capacity building events, or through close mentoring / coaching of PFI staff;
• The facilitation of agreements between SMEs and local banks and/or other financial institutions;
• Provide inputs into the preparation of quarterly progress reports according to a format to be developed by project management, and assist the Results Measurement Manager in the collection of data from implementing partners.

Qualificationsand experience

• A degree in business, finance, agronomy, and/or other project related disciplines;
• Relevant experience working with the financial services industry in Indonesia, preferably in the areas of credit management, product development, and/or capacity building;
• Work experience with SMEs/agribusinesses;
• Strong understanding of the agriculture environment in Indonesia;
• Excellent communication and relationship management skills;
• Excellent communication skills (fluency in speaking, writing and reading) in Bahasa Indonesia and English.
• Work experience in the project target area (in Eastern Indonesia) is desired
• Existing networks among public and private stakeholders in East Java, NTT and NTB provinces is desired

DETAILS

INTERMEDIATE LEVEL

SURABAYA, INDONESIA

CLOSING DATE:

16 OCTOBER 2015

If you are interested please apply through: http://thepalladiumgroup.com/jobs/Banking-and-Finance-Specialist-a0I9000000U3GS2EAN

UNDP

Background

Organizational Context

UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We currently implement several projects in four key areas of development: Democratic Governance, Poverty Reduction and MDGs/SDGs, Conflict Prevention and Recovery and Environment Management, with the overarching aim of improving human development in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality..

UNDP Indonesia is poised to enhancethe operations capacity of its projects. A joint Project Operations Team is established to serve a number of projects. The Project Operations Team is client- and solution-oriented, while providing high quality, timely operations services with value for money and in line with UNDP operations policies and procedures. The Project Operations Team works hand in hand with other project colleagues to ensure that UNDP’s quality, timely, efficientdelivery on which the Project Operations Team’s success wil eventually be measured.

Under the overall guidance and supervision of Project Operations Manager in the Democratic Governance and Poverty Reduction Unit (DGPRU),, the Project Finance Officer responsible foreffective, efficient, and timely execution of financial and administrative services and processes in DGPRU Projects and transparent utilization of financial resources and integrity of financial services.The Project FinanceOfficer promotes a client-oriented approach consistent with UNDP rules and regulations. He/she analyzes and interprets the financial and administration rules and regulations and provides solutions to a wide spectrum of complex financial and administration issues. The Project FinanceOfficer promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.

The Project FinanceOfficerworks in close collaboration with the Operations, Programme teams in UNDP Indonesia Country Office and with DGPRU project teams. The Project Finance Officer may liaise with UNDP HQs staff and Government officials ensuring successful Country Office (CO) performance in financial management.

The Project Finance Officer has an authoritative knowledge on financial management, policies and procedures as well as a strong understanding of project management. He or she is skilled and confident in analyzing, providing input and options, and suggestions for solutions on finance-related matters. He or she is has the technical skills and a broad picture of the work. He or she is able to work independently and as a team.

*The nature of work at ICS 8 level is specific. This is an entry professional level. The incumbent (who has corresponding educational background, but no experience in the field) is expected to apply theoretical conceptual models, make rudimentary analysis of project parameters in support of greater programme development activities. Team environment provides rich learning opportunities, facilitates rapid professional development. The duties performed as well as external contacts are rather limited. The incumbent grows professionally to be able to embrace responsibilities at higher levels.

 

 

Duties and Responsibilities

Functions / Key Results Expected

Summary of key functions:

Finance and budget management forquality and timely delivery of projects with good value for money, which includes:
1.    Administer and implementthe operational and financial management strategies.
2.    Provide support to the Project management, especially on the finance and budget aspects.Projects budget management, including budget control and spending projection.
3.    Prepare financial report to the NationalProject Managers, Country Office, and donors
4.    Monitor project accounts and process project closure as guided by POPP
5.    Facilitation of knowledge building and knowledge sharing in the Project Management and provide guidance to stakeholders on financial mattersthe compliance to UNDP POPP and Financial Regulation and deliver training to the project team;

1.Administer andimplementoperational and financial management strategies,andadapts processes and procedures focusing on achievement of the following results:

• Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and followup on audit recommendations; implementation of effective internal controls, proper functioning of a client- and delivery-oriented financial resources management system.
• Finance business processes mapping at the project level and elaboration of the content of Project Standard Operating Procedures in consultation with the Supervisor and Finance CO as required
• Effective support tothe Operations Manager in ensuring project management specifically on finance and administration
• All financial transaction are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for the program and projects, monitoring of financial exception reports for unusual activities, transactions.
• ecommendation for any business process improvement to achieve efficiency and effectiveness in the project implementation.
• Provision of information and documents for the audit purposes and follow up implementation of audit recommendations.

2.    Provide support to the Project Management, especially on the finance and budget aspects.Manage and monitor theprojects’ budgets by focusing on achievement of the following results:

• Development and follow up on the Programme Portfolio Pipeline and Project Tree in ATLAS. Entry of data of new grant into ATLAS in the form of Annual Work Plans (AWPs), monitoring of AWPs status and properly closing of projects according to preailing procedure within timeline.
• Provision advice on budgeting exercise with proper UNDP cost-recovery methodology (implementation of General Management Servise (GMS) and Direct Project Costing).
• Elaboration of proposals and planning of financial resources within the projects and program unit.Preparation of reports containing analysis of the financial situation.
• Preparation and monitoring of budgets; regular analysis and reporting on the budget approvals and the delivery situation.
• Implementation of the control mechanism for projects throughout the process of budgets preparation, budget revision and reporting. Monitor the budgetary status versus resources, follow up with HQ and donor for cash transfers.

3.  Ensure timely Financial Reporting to National Project Manager, UNDP CO and donors

• Effective support to the Operation Manager and Project Managers in preparing Annual Work plan and donor report as required by donors
• Working with UNDP CO and project staff  in ensuring financial reporting for both external and internal report has complied with UNDP rules and regulations and accurate.
• Accuracy verification of Combined Delivery Report and follow-up on their signing by National Counterpart.
• Regular monitoring  on the projects delivery.
• Verification and reconciliation of various expenditures reports from Atlas

4.    Ensures proper control of accountsand process project closure by focusing on achievement of the following results:

• Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed, and receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures..
• Periodicallyfollow up exception in dashboards and outstanding advance balance and identify remedial actions in coordination with the supervisor.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.Timely response to project and CO requests to resolve financial data issues.
• Control of the Accounts Receivables for UNDP projects and maintenance of the General Ledger.
• Timely project closure by ensuring the project, outputs and commitments are closed timely.

5 Ensures facilitation of knowledge building and knowledge sharing in theProject Managementand provide guidance to stakeholders on financial matters focusing on achievement of the following results:

• Provision ofguidance to the implementing agencies and other beneficiaries on routine implementation of project, tracking use of financial resources.
• Deliveredtraining for the projects staff on financialmanagement and RBM
• Synthesis of lessons learned and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice.

 

Impact of Results

The key results have an impact on the overall CO success in quality and timely delivery, efficiency in financial resources management and success in implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance UNDP credibility in use of financial resources..

 

Competencies

Competencies and Critical Success Factors

Functional Competencies:    

Building Partnerships

Maintaining a network of contacts

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues

Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

Fundamental knowledge of own discipline

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Ability to formulate and manage budgets; manage contributions and investments; manage transactions; and conduct financial analysis, reporting and cost-recovery.
• Possesses  knowledge of organizational policies and procedures and applies them consistently in work tasks
• Analyzes the requirements and synthesizes proposals
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

PromotingOrganizationalChangeandDevelopment

Basic research and analysis

• Researches and documents ‘best practices’ in organizational change and development within and outside the UN system

Design and Implementation of Management Systems

Research and analysis and making recommendations on management systems

• Make recommendations relative to work-processing approaches and procedures which would lead to more efficient systems design

Client Orientation

Establishing effective client relationships

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Anticipates client needs and addresses them promptly

Promoting Accountability and Results-Based Management
Basic monitoring

• Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems

Core Competencies:

• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

 

Required Skills and Experience

Recruitment Qualifications

Education    

• Advanced (Masters) University Degree in Finance/Accounting would be preferable.
• Professional accounting qualification from an internationally recognized institute of finance/accountancy is desirable

Experience:    

• Minimum 3 (three) years (for Master Degree)or 6 (six) years(for Master Degree) of relevant experiencein providing financial management and administration services, managing staff and operational systems.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
• Experience of IPSAS and/or IFRS would be preferable.
• Demonstrated capacity to anticipate problems, provide analysis and recommendation for solutions,
• Demonstrated persuasion skills and authoritativeness in  managing people.

 

Language Requirements:    

• Fluency in the UN working language and the national language of the duty station.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION .  Click here to download the form : http://bit.ly/P11SC

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements