CWS Indonesia

CWS Indonesia (www.cwsindonesia.or.id)
is an international relief, development, and refugee assistance agency that has been operating in Indonesia for many years under an agreement with the Ministry of Social Affairs. CWS Indonesia is the field office of CWS, Inc.,headquartered in New York. CWS assists the most vulnerable, regardless of their religion, race, ethnicity, or gender.

CWS is implementing a BPRM-funded program in Jakarta that assists unaccompanied children refugees/asylum seekers to access basic needs and basic services such as shelter, health care, and provides skills training and education programs.

Administration Officer, Jakarta based – 1 person
 
JOB SUMMARY: The Administration Officer position is required to support the administration and secretarial job of the office in service areas of Jakarta. The Administration Officer will also assist the Deputy Program Manager and Senior Operation Officer with all correspondence and communication concerning the project. She/He will also be responsible in handling the personnel administration in coordination with Sr. Operation Officer & Sr. HR Officer. The position also requires coordination/ communication with all CWS staff in service areas of Jakarta.  Ability to be flexible in working with refugees and as part of a team is essential. 

REQUIREMENTS :

• Degree in Business Administration or related field.
• Minimum two years of experience working in related administration field.  
• Experience working in INGO or International environment is beneficial
• Experience in manage meeting, workshop, traveling and scheduling 
• Experience in handling admin reports, medical records and leave records
• Ability to work in a team and/or independently with minimum supervision and to handle multi tasking jobs.
• Good interpersonal skills and communication skill in both spoken and written Bahasa Indonesia and English.
• Ability to meet deadlines and prioritize workload
• Good computer skills, including internet communication and various office applications (Microsoft Words, Excel and Power Point).
• Willing to work extra hours if required.
• Willing to travel/visit to project sites as requested.

 

HOW TO APPLY : 

 
Applications should include a cover letter, reflecting motivation; a CV,Including three references; expected gross salary and contact number, the latest on 24th June  2016. Please send applications in MS
Word format (maximum 200KB) to cwsindonesia@gmail.com

Yayasan BaKTI

Program Pemanfaatan dan Pengelolaan Pengetahuan Hijau di Indonesia adalah sebuah program yang dijalankan Yayasan BaKTI dengan dukungan penuh MCA-Indonesia. Saat ini sedang terbuka peluang untuk posisi Finance Officer dan Administration Officer. 

Program Pemanfaatan dan Pengelolaan Pengetahuan Hijau di Indonesia adalah sebuah program yang dijalankan Yayasan BaKTI dengan dukungan penuh MCA-Indonesia. Saat ini sedang terbuka peluang untuk posisi Finance Officer dan Administration Officer. 

Finance Officer

TUGAS DAN TANGGUNG JAWAB

 

Membuat voucher pembayaran bank dan memastikan semua dokumen pendukungnya telah sesuai dengan SOP Yayasan BaKTI dan atau Financial Guidelines MCA-Indonesia

• Membuat Voucher Penerimaan Bank dan memastikan semua dokumen pendukunganya telah sesuai dengan SOP Yayasan BaKTI dan atau Financial Guidelines MCA-Indonesia
• Mencap semua dokumen yang telah dibayar melalui dana Program dengan stempel “PAID”
• Melaporkan semua voucher baik penerimaan ataupun pembayaran bank setiap bulannya kepada Operation Coordinator.
• Memastikan penggunaan anggaran program  sesuai dengan rencana kerja yang disusun.
• Membuat laporan penggunaan dana Program yang sesuai dengan Standar Keuangan Yayasan BaKTI untuk diajukan ke Operation Coordinator (OC) program 
• Menerima dan menyalurkan dana ke kantor Operasional  Program di wilayah kerja meliputi kantor NTB, Sulbar dan NTT
• Menerima dan mereview laporan keuangan dari Kantor operasional Program Mengumpulkan dan menyimpan dokumen-dokumen program terkait dengan laporan keuangan sesuai dengan Standar Keuangan Yayasan BaKTI.
• Membuat laporan kondisi keuangan Program.
• Bekerjasama dengan Operation Coordinator dalam memberikan penjelasan kepada Donor dalam proses audit eksternal atau Tim Operation Yayasan BaKTI terkait penggunaan dana Program.
• Melakukan pelatihan/pendampingan/mentoring kepada kantor operasional  Program dalam hal pengelolaan keuangan program
• Melaksanakan tugas lain yang masih berhubungan dengan Operation Unit  ketika diminta oleh Operation Coordinator.

 

 

KELUARAN

 

Laporan Daftar Voucher Penerimaan dan Pembayaran Bank setiap Bulan

 

LIAISON / PELAPORAN

 

 

Finance Officer bertanggung jawab/melapor kepada Operation Coordinator Program dan menerima masukan dari Program Manager serta Direktur Eksekutif Yayasan BaKTI.

 

 

KUALIFIKASI/KRITERIA

 

• Minimal lulusan S1 Ekonomi Keuangan
• Berpengalaman minimal 3 tahun bekerja dibidang yang sama
• Memiliki komunikasi yang baik dalam Bahasa Indonesia dan Inggris, lisan dan tulisan
• Mampu bekerja dalam lingkungan kerja yang multi tasking dan deadline yang rapat
• Memiliki kemampuan untuk bekerja dalam pengawasan secara minimal
• Mampu bekerja dalam semangat kebersamaan tim dan terbuka untuk menerima masukan

Administration Officer

TUGAS DAN TANGGUNG JAWAB

• Sebagai penanggungjawab Petty Cash, harus membuat dan melaporkan penggunaan petty cash sesuai dengan SOP Yayasan BaKTI dan Financial Guidelines MCA-Indonesia
• Bertanggungjawab dalam menerima semua Travel Request, timesheet, klaim medical dan permintaan cuti staff Program untuk kemudian diserahkan kepada HR&AO Yayasan BaKTI.
• Bertanggungjawab dalam menerima semua surat masuk ataupun surat keluar untuk kemudian di arsipkan dengan baik.
• Bekerjasama dengan Field Assistant dalam menyiapkan tiket, akomodasi perjalanan dinas staff sesuai dengan Travel Request yang telah disetujui Program Manager.
• Membuat dan mengajukan procurement untuk pengadaan barang dan jasa.
• Mengarsipkan dokumen procurement program 
• Berkoordinasi dengan Finance Officer dan Operation Coordinator dalam memberi penjelasan mengenai dokumen yang berkaitan dengan pengadaan barang dan jasa program berkaitan dengan pertanyaan dari Donor dan Yayasan BaKTI.
• Berkoordinasi dengan Operation Coordinator berkaitan dengan penggunaan Asset program dan memastikan asset tersebut dalam keadaan baik.
• Membantu Finance Officer dalam melengkapi kelengkapan administrasi guna pelaporan keuangan.
• Membantu team program dalam menyediakan logistic kegiatan.
• Membantu Finance Officer dan Operation Coordinator dalam membuat perkiraan anggaran pelaksanaan program berkaitan dengan pengadaan barang dan jasa.
• Melaksanakan tugas lain yang masih berhubungan dengan Operation Unit Program ketika diminta oleh Operation Coordinator.

KELUARAN

Medical Claim Monthly Report, Procurement Monthly Report, Petty Cash report

LIAISON / PELAPORAN

Administration Officer bertanggungjawab/melapor kepada Operation Coordinator Program dan berkoordinasi dengan Finance Officer dan menerima masukan dari Program Manager  serta Direktur Eksekutif Yayasan BaKTI.

KUALIFIKASI/KRITERIA

• Minimal lulusan S1 Ekonomi/Managemen
• Berpengalaman minimal 3 tahun bekerja dibidang yang sama
• Memiliki komunikasi yang baik dalam Bahasa Indonesia dan Inggris, lisan dan tulisan
• Mampu bekerja dalam lingkungan kerja yang multi tasking dan deadline yang rapat
• Memiliki kemampuan untuk bekerja dalam pengawasan secara minimal
• Mampu bekerja dalam semangat kebersamaan tim dan terbuka untuk menerima masukan

Kirimkan surat lamaran beserta CV melalui email ke info@bakti.or.id  paling lambat tanggal 25 Juni 2016

CWS Indonesia

CWS Indonesia (www.cwsindonesia.or.id)
is an international relief, development, and refugee assistance agency that has been operating in Indonesia for many years under an agreement with the Ministry of Social Affairs. CWS Indonesia is the field office of CWS, Inc.,headquartered in New York. CWS assists the most vulnerable, regardless of their religion, race, ethnicity, or gender.

CWS is implementing a BPRM-funded program in Jakarta that assists unaccompanied children refugees/asylum seekers to access basic needs and basic services such as shelter, health care, and provides skills training and education programs.

Administration Officer, Jakarta based – 1 person
 
JOB SUMMARY: The Administration Officer position is required to support the administration and secretarial job of the office in service areas of Jakarta. The Administration Officer will also assist the Deputy Program Manager and Senior Operation Officer with all correspondence and communication concerning the project. She/He will also be responsible in handling the personnel administration in coordination with Sr. Operation Officer & Sr. HR Officer. The position also requires coordination/ communication with all CWS staff in service areas of Jakarta.  Ability to be flexible in working with refugees and as part of a team is essential. 

REQUIREMENTS :

• Degree in Business Administration or related field.
• Minimum two years of experience working in related administration field.  
• Experience working in INGO or International environment is beneficial
• Experience in manage meeting, workshop, traveling and scheduling 
• Experience in handling admin reports, medical records and leave records
• Ability to work in a team and/or independently with minimum supervision and to handle multi tasking jobs.
• Good interpersonal skills and communication skill in both spoken and written Bahasa Indonesia and English.
• Ability to meet deadlines and prioritize workload
• Good computer skills, including internet communication and various office applications (Microsoft Words, Excel and Power Point).
• Willing to work extra hours if required.
• Willing to travel/visit to project sites as requested.

 

HOW TO APPLY : 

 
Applications should include a cover letter, reflecting motivation; a CV,Including three references; expected gross salary and contact number, the latest on 24th June  2016. Please send applications in MS
Word format (maximum 200KB) to cwsindonesia@gmail.com

CWS

CWS is an international relief, development, and refugee assistance agency that has been operating in Indonesia for over forty years. CWS works with partners to eradicate hunger and poverty and to promote peace and justice around the world.

CWS is the implementing partner for aUNHCR-funded urban refugee program in Jakarta that provides protection, access to basic services (health, education, psychosocial support) and capacity building to vulnerable refugees and asylum seekers living in the Greater Jakarta area. 

CWS is looking for candidates to fill the following position:

 

Administration Officer, Jakarta based – 1 position

JOB SUMMARY: The Administration Officer position is required to support the administration and secretarial job of the office in service areas of Jakarta. The Administration Officer will also assist the Program Manager and Senior Operation Officer with all correspondence and communication concerning the project. The position also requires coordination/ communication with all CWS staff in service areas of Jakarta.  Ability to be flexible in working with refugees and as part of a team is essential.

REQUIREMENTS :

 

• Degree in Business Administration or other relevant field. 
• Minimum two years of experience working in related administration field.  
• Experience working in INGO or International environment is beneficial
• Experience in manage meeting, workshop, traveling and scheduling 
• Experience in preparing admin reports, attendance records and leave records
• Ability to work in a team and/or independently with minimum supervision and to handle multi tasking jobs.
• Good communication and  interpersonal skills 
• Good spoken and written English 
• Ability to meet deadlines and prioritize workload
• Good computer skills, including internet communication and various office applications (Microsoft Words, Excel and Power Point).
• Willing to work extra hours if required.
• Willing to travel/visit to project sites as requested.

Applications should include a cover letter, reflecting motivation; a CV,

Including two references; expected gross salary and contact number, the latest on 25th March 2016 3 Please send applications in MS Word format  to cwsindonesia@gmail.com

Conservation International (CI) Foundation

Working in 30+ countries globally, Conservation International (CI) Foundation is a non-profit organization committed to empowering societies to responsibly and sustainable care for nature for the good of humanity. We are constantly growing and expanding into areas new and old. With each step, we need more and more hands. Apply your passion, skills, and talents to helping us protect the most important places around the world. We are currently looking to fill the following position for our office in Jakarta:

Administration Officer

 

The Admin Officer is responsible to perform as a receptionist and clerical administrative tasks to support the CI Jakarta office.

 

Responsibilities:

 

A.   Administrative:

1. Perform reception/secretarial duties (greet guests, answering phone, sending and receiving email and faxes)
2. Receive all incoming mails, open, compile/record and forward to related staff.
3. General clerical duties including photocopying, fax and mailing.
4. Prepare and maintain office address directory, staff directory, hotel directory and disseminate to all CI Indonesia offices on regular basis.
5. Prepare written responses to routine enquiries.
6. Record, compile, transcribe and distribute minutes of meetings.
7. Translate simple office documents (English-Indonesia and vice versa).
8. Filling of office documents/materials in general files system.

 

B.   Scheduling:

1.    Organize travel arrangements (tickets and accommodation) for CI staffs and guest according to CI Indonesia policy and procedures.

2.    Assist Administration Coordinator on processing Visa, KITAS, Working permit for all CI staff/expatriate.

3.    In coordination with Administration Coordinator arrange the schedule/coordinate meetings and appointments for CI staff.

4.    In coordination with Administration Coordinator arrange and maintain the schedule of Office Driver, Security Guards and Office Helpers.

5.    Maintain the office vehicle logs and routine services. Ensure that CI Jakarta’s vehicles license and insurance are renewed on yearly basis prior expiration.

 

C.   Supplies & Inventory

            1.    Maintain system to establish adequate stock levels of office supplies. Monitor usage and re-order when supplies diminish to a pre-established level.

            2.    Coordinate with Logistic Assistant to maintenance of office equipment (AC, photocopy machine, kitchen utensils, etc.)

            3.    Assist (if needed) Administration Coordinator on Procurement process

            4.    Order supplies of printed materials for the office (CI’s letterhead, envelope, business card, etc.) and ensure that sufficient supplies are available.

            5.    Assist Administration Coordinator on inventory registration and update.

 

Qualifications:

1. Diploma in general management or administration or other related field.
2. Minimum of two years' working experience in similar position.
3. Good communication skills.
4. Pleasant and outgoing personality.
5. Independent workers under minimum supervision and a team player as well.
6. Able to operate MS Excel. Word, PowerPoint. Internet
7. Able to communicate in both native language and English.
8. Mature and dynamic personality  
9. Ability to work independently and effectively to provide good service to internal and external clients.

 

Apply your passion, skills, and talents to helping us protect the most important places around the world.

 

Please send your current resume and cover letter (no more than 4 pages) to:

ciindonesia.hrd@gmail.com

 

Please fill the “subject” column of the e-mails in this format:

< Administration Officer > -

 

Closing date for the application is 5 December 2015

(Only short-listed candidates will be notified).

For more information about CI, please visit our web:

www.conservation.or.id / www.conservation.org

Swisscontact

Swisscontact promotes economic, social and ecological development by supporting people to successfully integrate into local commercial life. Swisscontact creates opportunities for people to improve their living conditions as a result of their own efforts. The focus of its systemic intervention in the private sector is the strengthening of local and global value chains. Through its projects, Swisscontact works to enable access to professional training, promotes local entrepreneurship, creates access to local financial service providers and supports the efficient use of resources with the goal of successfully promoting employment and income generation.  Based in Zurich, Swisscontact is now active in 28 countries and has some 900 employees.

With over 30 years of experience in Indonesia, Swisscontact has a track record for innovative, pragmatic approaches in vocational education and training, urban ecology and small and medium sized enterprise development. Swisscontact aims to contribute to improved standards of living in Indonesia. It does this by promoting equitable access to economic participation for all parts of society through a more enabling environment for private sector development and by encouraging more ecologically-sensitive practices in the urban environment.

 

To support the implementation of our current projects in Indonesia, we are looking for an :

Job Title                                            : Administration Officer

Job Code                                           : ADO - JKT

Place of duty                                    : Jakarta

Number of position                         : 2 person

Begin of Employment                      : December 2015 or as agreed

Contract Duration                            : Annual basis, which can be extended upon agreement

Overall Task

·         Liaise with flight agencies/travel agent to collect updated information, record flights and hotel booking, prepare the financial report and monthly recapitulation and liaise with Administration Manager for payment is meets deadlines;

·         Responsible for hotel & air ticket bookings for staff and visitors including arrange hospitality. Liaises with Region and District offices for staff travel arrangement related to accommodation, transportation, etc.

·         Responsible for administration supports and filing system of Country Office activity documentation such as meeting, training, workshop, seminar, and other events as well as a note taker;

·         Responsible for the front line person in relation with incoming guest, telephone operator, incoming documents and logistic materials and transfer to the appropriate staff member.

·         Manage delivery of documents to all destination liaises with Office Support Assistant and related staff and making sure documents is well received by recipient.

·         Liaise with local authorities for permit papers, record invoice and payment data base, prepare the financial report and liaise with Finance Unit;

·         Supervise the stationery office stock, office equipment and furniture, requisitions and liaise with Office Support Assistant and Procurement Unit to ensure the smooth running of the organization on day to day and as required basis.

·         Prepare payment of Monthly utility bills for the Country Office liaises with Coof Finance Unit and Admin Manager.

·         Undertake the recording and processing database of invoices, receipts and payments as required and instructed and making sure all payment is meets deadline and submit monthly recapitulation to Admin Manager.

·         Administer the petty cash system and ensure appropriate record booking liaises with Coof Finance Unit.

·         Monitor the usage and maintain the meeting rooms, update calendar meeting rooms accordingly liaises with Office Support Assistant in daily basis.

·         Manage the usage, distribution and monthly report of Taxi Bluebird Voucher in daily and monthly basis and submit month recapitulation to Admin Manager.

·         Manage the usage and payment of monthly Telkomsel accounts in Monthly basis and submit monthly recapitulation to Admin Manager.

·         Manage delivery of documents to all destination.

·         Supervise maintenance of office machinery and equipment in daily basis;

·         Provide administrative support for matters relating to the premises and operations including security, alarms, and transport.

·         Collect and monitor the logbook from driver in monthly basis in coordination with Driver and Procurement and Logistic staff.

·         Assist support staff with time recording, attendance, and leave record.

·         Others work that may assigned by the supervisor.

Communication, Supervision, and Reporting

·         Report to and supervised by Administration Manager;

·         Participate in various Support Services activities related to HR, Procurement & Logistic, Government Relation and Administration in the country office;

·         Liaise with other projects/program administrations unit to provide reliable support for overall administration system within the organization.

Education, knowledge and skill requirements

·         Diploma's degree in Secretary or Business Administration  from an accredited academic institution;

·         At least 3 years of progressively responsible experience in Administration management, preferably with an International, non-profit or NGO;

·         Excellence skill in using a variety of software packages such as windows, spreadsheet, MS Access, MS Powerpoint, Ms Word, e-mail, internet application);

·         Good interpersonal skills and commitment to working in a team.

·         Excellent oral and written English.

Please submit your application letter addressing the above qualifications and experience with your curriculum vitae on November 23^rd, 2015 at the latest to:

Swisscontact, Human Resources Unit, The Vida Building, 5th floor, Jl. Raya Perjuangan No. 8, Kebon Jeruk – Jakarta Barat 11530 , Tél. +62 21 2951 0200

E-mail: hrd.indonesia@swisscontact.org

Only short-listed candidates will be notified and invited for interviews.