Greenpeace

RECRUITMENT PACK

Greenpeace, one of the world’s most respected and dynamic organizations, is an international non-profit global campaigning organization that acts to ensure the ability of Earth to nurture life in all its diversity.  At the heart of Greenpeace’s campaigns is the tradition of non-violent, direct action against environmental abuse and destruction.

Greenpeace exists because this fragile earth deserves a voice. It needs solutions. It needs change. It needs action.

Greenpeace is acts to change attitudes and behavior, to protect and conserve the environment and to promote peace by:

• Catalyzing an energy revolution to address the number one threat facing our planet: climate change.
• Defending our oceans by challenging wasteful and destructive fishing, and creating a global network of marine reserves.
• Protecting the world's ancient forests and the animals, plants and people that depend on them.
• Creating a toxic free future with safer alternatives to hazardous chemicals in today's products and manufacturing.
• Campaigning for sustainable agriculture by rejecting genetically engineered organisms, protecting biodiversity and encouraging socially responsible farming.

Greenpeace is present in 40 countries across Europe, the Americas, Asia, Africa and the Pacific.

To maintain our independence, Greenpeace does not accept donations from governments or corporations but relies on contributions from individual supporters and foundation grants.

For over 40 years, Greenpeace has been successful in our campaigns to reverse environmental degradation by bearing witness to environmental destruction and exposing and confronting environmental abuse. Greenpeace campaigns have been vital in informing government policies on the environment and effecting changes in business practices which lead to various environmental problems.

Greenpeace in Southeast Asia

Greenpeace opened our first office in Southeast Asia in 2000. In that time we have led successful campaigns throughout the region, securing fresher air, cleaner water and a healthier environment through changing industry practices and government policies. Greenpeace actively campaigns across the region to catalyze an energy revolution, protect ancient forests and our oceans, create a toxics-free future and create a shift to sustainable agriculture.

Greenpeace has three offices in Southeast Asia—in Thailand, Indonesia and the Philippines and each office is composed of five departments: Campaigns, Fundraising, Communications, Mass Mobilization and Organizational Support.  Currently, Greenpeace has more than a 140 staff across the region, excluding the direct dialogue fundraisers.

THE POST: ASSISTANT TO GLOBAL PROJECT LEADER OF INDONESIA FOREST

                                    

Job Summary:

The purpose of the role is to provide administrative and organizational assistance to the Global Forests Campaign Project Leader (PL) as well as the campaign team in order to enable the effective functioning of the Forests campaign unit in accordance with the campaign strategy.  The role requires an individual with a professional, intelligent and proactive approach, capable of working with a high degree of autonomy, a positive attitude and extensive attention to detail.  The job also requires professional sensitivity as well as maturity in day-to-day dealings with stakeholders and colleagues. Ideally, the individual should have extensive professional experience in this or in a similar role.

This is full time based position with intial 1.5 years fixed terms

Main Responsibilities:

1.       Project Leader (PL) Support

·         Manage all matters relating to the administration of the PL’s agenda and obligations according to good business practice, to enable him to work efficiently and effectively.

·         Organise travel and appointments for the PL, optimising use of time in a given location.

·         Monitor and prioritize PL’s correspondence and initiate draft responses when needed.

2.       Campaign Support

·         Arrange, co-ordinate and assist with all aspects of campaign meetings as directed, within budgetary constraints to enable efficient and effective delivery of meetings. Includes organizing venues, ensuring availability of meeting supplies, minute-taking and active follow-up on action points from meetings.

·         Act as proofreader of documents, presentations, correspondence when necessary and do translations of documents from Bahasa to English and vice versa.

·         Keep an inventory of campaign materials. Organize distribution of campaign materials.

3.       Communication

·         Act as first point of contact for internal and external queries/requests to the PL and keep informed of organisational developments in order to filter communication to the PL and the team.

·         Respond to internal and external requests for information.  Ensure accurate and relevant campaign information is easily accessible.

4.       Administration

·         Do the administration of mailing lists and ensure contact lists are updated.

·         Maintain a filing system.

·         Ensure team’s time sheets are done in an accurate and timely manner.

COMPETENCY PROFILE

Qualifications

·         Bachelor Degree from an established educational centre

·         At least  5 years of relevant Executive Assistant support to more than one senior person

·         Positive attitude

·         Has the ability to communicate to an international and national team in a clear and concise manner

·         Able to work on own initiative and to have a solutions-orientated approach

·         Demonstrates excellent oral and written communication skills in English and Bahasa

·         Has ability to initiate and compose own correspondence

·         Maintains confidentiality and commits to the Greenpeace standard of excellence

·         Prioritizes—a forward thinker

·         Ability to deal with stress and ambiguity

·         Resilient, mature and has integrity, with a quietly strong, but not intimidating personality and should be able to take on neutral ground.

·         Is a role model that colleagues can emulate

·         Must be able to work on ad-hoc requests, flexible and has the ability to catch on fast.

Organizational Competencies

·         Professionalism

·         Achievement                                                    

·         Interpersonal Relationship

·         Knowledge Sharing

·         Values Diversity

·         Innovation

THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST

WORKING HOURS

Normal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 9:00 am to 6: 00 pm.Ordinary hours of work may be varied as agreed between staff and the line managers.

LEAVE

A permanent employee will be entitled to the following leaves:

Annual Leave: 20 days

Parental Leave:  As per labor laws and Greenpeace policy

Long Service Leave: 2 months paid leave after 5 years of continuous service

                Compassionate leave: maximum of 5 days for the death of significant others

SALARY

In determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant’s previous experience, and the organization’s salary grade.

INSURANCE
Greenpeace provides health insurance, life/PA/TPD and travel insurance to its employees.

LEARNING AND DEVELOPMENT

Greenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively.  Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.

EQUAL EMPLOYMENT OPPORTUNITY

Greenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities.

HR POLICIES AND PROCEDURE

Greenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.

APPLICATION GUIDELINES

Interested candidates are invited to write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace. Please attach this to a completed application form which you can download from http://www.greenpeace.org/seasia/id/aksi-kamu/jobs/Assistant-To-Global-Project-Leader-Of-Indonesia-Forest/

and email to:jobs.id@greenpeace.org

Deadline for Applications: 13 August 2015

As we receive a large number of applicants for our advertised vacancies, we are unable to respond to those applicants who have not been shortlisted and we apologize for this in advance.  If you do not hear from us within two weeks of the closing date, please assume that you have not been shortlisted.

GUIDANCE IN COMPLETING YOUR APPLICATION FORM

1.        Read the recruitment pack carefully before completing your application form.  The recruitment pack contains information about Greenpeace, about the job you are applying for, and brief information on employment conditions.

2.       Complete all items in the application form. Remember that this will be our basis for shortlisting candidates.Curriculum Vitae (CVs) will not be accepted.

3.       Make sure you email the form to the correct email address (jobs.id@greenpeace.org), addressed to the HR Department, and ensure that your application form arrives before the closing date.  Application forms received after the closing date will not be accepted.

4.       If you have questions, kindly email jobs.id@greenpeace.org.

Swisscontact

Swisscontact promotes economic, social and ecological development by supporting people to successfully integrate into local commercial life. Swisscontact creates opportunities for people to improve their living conditions as a result of their own efforts. The focus of its systemic intervention in the private sector is the strengthening of local and global value chains. Through its projects, Swisscontact works to enable access to professional training, promotes local entrepreneurship, creates access to local financial service providers and supports the efficient use of resources with the goal of successfully promoting employment and income generation.  Based in Zurich, Swisscontact is now active in 27 countries and has some 800 employees. 

The Sustainable Cocoa Production Program (SCPP) is a large Public Private Partnership (“PPP”) in Indonesia which was established in January 2012. The Project is financed by the Swiss Secretariat for Economic Affairs SECO, The Sustainable Trade Initiative IDH, the Embassy of the Kingdom of the Netherlands, the International Fund for Agriculture Development IFAD, and six Private Sector Companies from the cocoa sector for the duration from 2012 – 2015. The Program works directly with 60,000 cocoa farming households in six Indonesian Provinces to improve farm productivity and livelihood conditions.

For our Swisscontact SCPP-Program in Indonesia, we are looking for an:

Human Resources and Admin Assistant

Begin of Employment    : July 2015 or as agreed

  Place of Duty                  : 1 person  – Makassar, South Sulawesi, Indonesia.           

TASK:

Supporting and Assisting the Human Resources and Administration department of the SCPP and MCA Program.

 

Task, Authority, and Responsibility

Administration Tasks:

• Assist the Human Resources and Administration Officer on administration rules;
• Liaise with flight agencies/travel agent to collect updated information, record flights/& hotel booking.
• Assist the Human Resources and Administration Officer for stationery office stock, office consumable, requisitions and liaise with Procurement Unit & Finance Unit;
• Assist the Human Resources and Administration Officer for payment of utility bills for office;
• Assist Human Resources and Administration Officer to manage and prepare necessary material for meeting, conference calls, take, prepare and distribute minutes from meetings
• Responsible for keeping filing system of Administration documentation
• Supervise and manage the office attendants.
• Perform other administrative duties

 

Human Resources Tasks:

• Assist the Human Resources and Administration Officer for supporting and handling the recruitment process, extensions, and documentary support. Ensure usage and approval of relevant authorization forms;
• Responsible to handle appropriate medical and insurance systems are in place;
• Assist the Human Resources and Administration Officer on Human Resources rules;
• Responsible filing HR documents such as monthly time sheets for all staff, leave forms, tracking the leave balances regularly and related HR documents.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time;
• Backstop other members of Human Resources and Admin Team in absences or when workload dictates;
• Others work that may assigned by the supervisor.

 

Communication, Supervision, and Reporting

• Participate in various in inter-agency working groups and task forces relating to HR policy development, coordination and harmonization.
• Coordination with all related staff unit in term of employment and office operational.

 

Education/Qualifications

Bachelor's degree in Human Resources or equivalent  from an accredited academic institution, preferably in Law, Public Administration, Human Resources Management or a related discipline.

 

Experiences

• At least 3 years of progressively responsible experience in human resources management, program management or a related area is required. Experience in policy development and implementation is required, including generalist and HR Administration experience (recruitment, selection, employee relations, compensation and benefits, training and development)
• Experience in change management, including development and implementation of communication strategies, or in Human Resources management preferably in an international, non-profit environment.
• Experience with extensive human resources support function in non profit organization

 

Skills/knowledge

• Strong organizational, planning, management skills and experience working inter-culturally.
• Demonstrated ability to deliver high quality outputs on time.
• Good interpersonal skills and commitment to working in a team.
• Good writing skills and Good in Indonesian and English.

 

Application should be directed to:

Please submit your application letter addressing the above qualifications and experience with your curriculum vitae on June 22^nd, 2015 at the latest to:

Swisscontact-SCPP, Human Resources Unit, The Vida Building, 5th floor, Jl. Raya Perjuangan No. 8, Kebon Jeruk – Jakarta Barat 11530 , Tél. +62 21 2951 0200

E-mail: hrd.indonesia@swisscontact.org

Only short-listed candidates will be notified and invited for interviews. 

Burung Indonesia

Burung Indonesia merupakan organisasi konservasi nasional yang berupaya melestarikan seluruh jenis burung Indonesia dan habitatnya dengan dukungan masyarakat. Burung Indonesia juga tergabung dalam jaringan kemitraan global BirdLife International yang terdiri dari organisasi-organisasi mandiri berbasis keanggotan dari 125 negara dan teritori di seluruh dunia. Dalam kegiatannya, Burung Indonesia menggalang dukungan masyarakat luas serta mengembangkan kapasitas kelompok lokal dan kemitraan dengan para pihak.

Saat ini Burung Indonesia membutuhkan tenaga profesional muda yang kreatif, dinamis dan enerjik bergabung dalam melaksanakan program konservasi, untuk itu Burung Indonesia membuka kesempatan seluas-luasnya sebagai Program Development Assistant.

Gambaran umum pekerjaan

Membantu pengembangan program konservasi Burung Indonesia; yang meliputi merancang program baru dan melanjutkan program berjalan serta menggalang sumber pendanaannya.

Kualifikasi:

-         Berpengalaman dalam perencanaan program konservasi sumber daya alam dan pemberdayaan masyarakat;

-         Sarjana di bidang pengelolaan sumber daya alam atau disiplin ilmu terkait;

-         Kemampuan Bahasa Inggris dengan skor IELTS minimal 5.5 atau yang setara;

-         Diutamakan memiliki pengalaman kerja di Nusa Tenggara, Maluku dan Sulawesi.

Perempuan mendapatkan kesempatan yang sama dalam posisi ini.

Surat lamaran dan CV dikirim ke alamat email: recruit@burung.org atau alamat surat: PO. Box.310/BOO, Bogor 16003, INDONESIA. Surat lamaran paling lambat diterima tanggal 25 Juni 2015. Cantumkan nama posisi yang dilamar pada subjek email atau menuliskan nama posisi yang dilamar pada sebelah kanan atas amplop surat lamaran yang dikirim. Hanya pelamar yang memenuhi syarat yang akan dipanggil untuk wawancara.

Poverty Reduction Support Facility (PRSF)

JOB VACANCY 

An AusAID funded initiative, the Poverty Reduction Support Facility (PRSF), is seeking highly qualified candidates to fill in the following positions:
· RESEARCH CONSULTANT – HEALTH SECTOR
· ASSISTANT COORDINATOR TO WG COORDINATOR
· EVALUATION SPECIALIST
· SYSTEM ADMINISTRATOR  
· SYSTEM ANALYST  
· DATABASE & APPLICATION ADMINISTRATOR  

PRSF is a joint facility between AusAID and the Government of Indonesia to improve the quality of policy advice for poverty programs in Indonesia. Full TOR for the positions is available at www.grminternational.com under “JOB OPPORTUNITIES” while detailed information about our project is available at www.tnp2k.go.id .  

Please indicate the position applied in the email subject, and submit CV and GRM Job Application form (accessible in the TOR) to:  recruitment@prsf.or.id by the latest 6 January 2013. 

Female candidates are encouraged to apply
PRSF is managed by GRM International on behalf of AusAID  

EIJKMAN

Project title: Intermittent Screening and Treatment or Intermittent Prevention Therapy for control of malaria in pregnancy in Indonesia (STOPMIP)

The positions offer opportunities for motivated candidates to join an international collaborative project between the Eijkman Institute for Molecular Biology and the Liverpool School of Tropical Medicine, UK. The Eijkman Institute is a prestigious well established internationally acclaimed research institute advancing and contributing to infectious and non-infectious disease based scientific research. Liverpool School of Tropical Medicine is an international centre of excellence with up to date access and expertise in tropical infectious diseases making them a world leader in their field.

Computer literacy, time management and organisational skills and ability to work both collaboratively and independently across a multi-disciplinary team are essential. Good command of written and spoken English is necessary for the roles below;

Research Assistant [Medical Doctor]

Purpose: To work under the mentorship of the project Principal Investigators to ensure the study is implemented according to the clinical trial protocol and support day to day research activities.
Field based fixed term for 12 months extendable for 2.5 years

Qualification: Bachelors Medical degree or higher
Current Medical Practitioner License valid in Indonesia

Additional merit: work experience in rural settings 3 months or more. Knowledge in infectious diseases or public health is desirable.

The successful candidate will be based in South West Sumba district. He/she is open to learning new skills. Responsibilities include

- Assist the PIs in the preparation and translation of consent forms, clinical record forms and preparation of
SOPs.

- Engage in the training of the study team with guidance from the PIs

- Managing participant enrollment and supervise human sample collection and data entry

- Assist in the logistics and management tasks.

Please send letter of application and CV to andina@eijkman.go.id not later than December 31, 2012. Please put the position title in the subject line. Only short listed candidates will be contacted.

International Organization for Migration (IOM)

International Organization for Migration (IOM) Indonesia is looking for a Health Team Assistant according to the terms of reference below:
 

I. Position Information

Reference No.                                 SVN/ID10/2012/087
Position title                                    Health Team Assistant
Position grade                                General Service Staff, Grade 5
Duty station                                     Makassar
Type of Contract                            Special All Inclusive Contract, three months with possibility of extension. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.

Seniority band:                               Band III
Job family:                                        Migration Health
Organizational unit:                      Health Unit - Makassar
Position number                            n/a
Position rated ¨                              n/a
Subject to rotation                        n/a

Reporting directly to
- Senior Migration Health Physician (SMHP), for technical guidance.
- Programme Coordinator (Makasar, Bali,Manado, Kupang), for  administrative matters.

Overall supervision by
Sr. Migration Health Adviser (SMHA)

Managerial responsibility
No

Directly reporting staff
0
 

II. Organizational Context and Scope
Under the direct supervision of Programme Coordinator (Makassar, Bali, Manado, Kupang) for administrative matters, under supervision of Senior Migration Health Physician (SMHP) for technical guidance, and overall supervision of Senior Migration Health Advisor (SMHA), the Health Team Assistant will assist in the planning, implementation and monitoring of Health components at regional and local level in close coordination with the relevant units.
 

III. Responsibilities and Accountabilities
1. Assist SMHP to ensure that all health components of the project are implemented in line with logical frame works.
2. Support monitoring and evaluation health programme for asylum seekers/refugees/ irregular migrants under IOM care (IOM beneficaries) in Eastern parts of Indonesia (Makassar, Manado, Jimbaran, Kupang) by providing compiled monthly report in timely manner.
3. Assist in establishing, maintaining and monitoring health assistance for beneficiaries in IDC and community accommodation in Makassar by providing weekly field visitation 
4. Liaise with IOM panel health facilities (primary, secondary and tertiary care facilities) to maintain quality assurance respecting IOM procurement and financial procedures and regulations 
5. Liaise with relevant (health) authorities regarding the health issues of IOM beneficairies including their voice as well as inline within IOM Operations guideline 
6. Ensure that each location identifies and make necessary arrangements with secondary and tertiary care facilities for referral of migrants while respecting IOM procurement and financial procedures and regulations.
7. Ensure that IOM health assistance for beneficiaries adheres to essentials of primary care principles, rational utilization of secondary and tertiary health care.
8. Provide support on budgeting and verifying day to day operational needs in providing primary care based health service provisions and facilitation for preventive care and accessing secondary and tertiary care services including payment cycle to implementing partners.
9. Ensure that emergency medical referral systems are establish in all locations to provide a time efficient medical attention to emergency medical needs in coordination with relevant authorities and IOM Health/Operations staff in the field.
10. Manage need assessment, and health behavior of irregular migrants on a regular basis and inform SMHP on intervention such as health promotion and other needs on a quarterly basis. 
11. Perform such other duties as may be assigned. 
 

IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
 
Behavioural Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
 
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries 
Keeps clients informed of developments and setbacks
 
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
 
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
 
Creativity and Initiative
Actively seeks new ways of improving programmes or services 
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
 
Leadership and Negotiation
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follow through
 
Performance Management
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
 
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that of team members
 
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
 
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team's work
 
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
 
Resources Mobilization
Establishes realistic resource requirements to meet IOM needs
 
Technical
a) Knowledge in assisting emergency operations activities; 
b) Effectively applies knowledge of health issues in execution of responsibilities at appropriate level
c) Maintains confidentiality and discretion in appropriate areas of work
d) Excellent knowledge of structures and functions of district health office and ministry of health
e) Excellent communication and negotiation skills; 
f)  Ability to prepare clear and concise reports. 
g) Capacity to work effectively, strong strategic and creative thinking harmoniously with colleagues from varied cultures and professional backgrounds. 
h) Proficient in computer applications: Ms-Office.
 

V. Education and Experience 
a) University degree in Public Health, Psychology, Medicine, Nursing or Social Science 
b) Minimum five years of working experience including in project management, administration and staff supervision. 
c) Experience in community development, public health and psychosocial fields related to health system 
d) Prior experience working in health insurance and health promotion fields are advantages. 
e) Experience in liaising with governmental as well as national and international institutions preferred
  

VI. Languages
Language: Fluency in English and Bahasa Indonesia both written and spoken is required
 
 
HOW TO APPLY 
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form  which can be downloaded at the following link : 
      http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls  
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
 
Please submit the application by email  to recruitment-indonesia@iom.int  and indicating the reference code above as subject.
 
The deadline for applications is  27 December 2012
 
Only applicant who meet the above qualification will be short-listed
 
 
For more detail info about us, please visit www.iom.or.id