CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and
nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.
CARE International Indonesia in Makassar (South Sulawesi) is currently recruiting the following position for its project:
JOB TITLE : REGIONAL OFFICE COORDINATOR
DEPARTMENT/PROJECT : SUPPORT/WISE
REPORTS TO : REGIONAL PROGRAM MANAGER
JOB SUMMARY
Supervise all administrative functions including management of CARE facilities, vehicles, inventory, insurance, communications, information technology, security, safety, government liaison, international staff housing, visitor support and general administration in support of CARE operations in the designated region or location. Provide operational coordination of procurement and finance activities by acting as alternate signatory to PMs and RPM where authorized. Assists PMs and HR Jakarta in regional HR and staff welfare matters including coordination of recruitment, payroll, discipline, separations, and performance management.
RESPONSIBILITIES AND TASKS
· In cooperation with PMs, RPM and other departments, prepare the regional Administrative Annual Operating Plan and assist staff in the development of their Individual Operating Plans.
· Direct the planning and prioritization process (including budgets, procurements and staffing) for regional support activities.
· Ensure that the programme support unit functions in accordance with CARE policies and procedures. Ensure that all support policies and procedures are understood and followed by all staff.
· Manage support budget allocations in cooperation with the PMs/RPM in accordance with the regional operating plan.
· In coordination with HRD Jakarta and project management, facilitate the hiring of qualified staff in line with approved staffing and budget.
· Conduct annual and mid-year appraisals of Admin staff. Provide input to the appraisals of the Procurement and Finance officers.
· Coordinate the annual appraisal submissions so they arrive in HRD Jakarta on time.
· In coordination with HRD Jakarta and PMs, prepare and assist in the implementation of the training plan for staff development.
· Facilitate the preparation of the monthly staff payroll for RPM approval and submission to HRD Jakarta.
· Ensure that regional staff follows CARE policies related to discipline. Coordinate disciplinary matters on behalf of PMs and HRD Jakarta.
· Facilitate the appropriate review of staff welfare concerns such as working conditions, salary and allowances, security, etc.
· Develop regional security and safety policies in accordance with national policies and ensure implementation.
· Advise staff periodically on security and safety issues.
· Liaise with relevant Government offices and other organizations in regard to security and safety issues.
· Provide weekly security updates to the Admin Manager.
· Ensure that the Regional asset inventory records are kept up to date.
· Ensure that Regional assets are disposed of in an approved manner, with the consent of the donor agency and under the regulations of the GoI.
· Ensure good general maintenance and cleanliness of all Regional facilities in a proactive and cost-effective manner.
· Ensure that all legal aspects of CARE facilities conform to GoI and CI requirements (leases, insurance, licenses, etc).
· Ensure office allocation is appropriate in all locations.
· Ensure all office equipment is in working order.
· Ensure installation and effective servicing of telephones, electricity and water when/where necessary and that associated bills are paid on time.
· Ensure fuel is available and vehicles are fueled in an efficient and timely manner. Manage all records regarding fuel deliveries, usage, and vehicle mileage.
· Ensure that all Regional vehicles are maintained in an efficient and cost effective manner.
· Ensure that all vehicle accidents are reported to the police and to the Admin Manager and followed up.
· Ensure that all road licenses, inspection certificates, insurance certificates and Airport passes are renewed in a timely manner.
· Attend to all other matters in relation to vehicles.
· Take and follow up on any legal issues arising from vehicle/fleet management.
· Ensure that the regional radio networks used by CARE are effective to support programme activities with regard to the sitting of base stations, repeaters, antennae, the acquisition of the appropriate equipment and the staffing with qualified operators and technicians.
· Provide access to timely and affordable maintenance and repair facilities.
· Ensure radio equipment is properly licensed and used in accordance with GoI regulations.
· Advise management on acquisitions of radio, landline, hand-phone and satellite phone technology to meet the region’s needs.
· In cooperation with the Human Resources Manager arrange local police passes.
· In cooperation with the Procurement Department arrange for the receipt and forwarding of Personal Effects.
· Arrange temporary accommodation, housing, schooling, transport for international staff transferred to or from the region.
· Represent CARE with the Provincial and Regional government for relevant support matters.
· Facilitate meetings with Provincial and Regional government officials for CARE staff or visitors;
· Coordinate local MOUs and other agreements concerning CARE’s status in the region. Ensure that such MOUs and agreements are approved by the Country Director.
· Ensure that MIS equipment (hardware and software) are sufficient for the regional operational needs and in good working order in cooperation with the MIS Officer and MIS (Jakarta).
SUPERVISES
HR, Admin & Procurement Officer and Asst Admin.
QUALIFICATIONS
* University degree or Post Graduate degree in management or economics.
* Have minimum of 5 years experiences in International Organization.
* Communicate in English and Bahasa, both spoken and written.
* Operate standard computer program (Word, Excel, Outlook, Internet).
* Customer service attitude.
* Build and work within teams.
* Prioritize operational needs and multi-task.
* Apply innovation and flexibility where required.
* Good representation and facilitation skills.
TERMS OF OFFER
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment, and women candidates are encouraged to apply. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before June 29, 2013 to CARE International Indonesia, Human Resources Unit:
recruit_703@careind.or.id
"Only qualified applicants will be shortlisted"
nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.
CARE International Indonesia in Makassar (South Sulawesi) is currently recruiting the following position for its project:
JOB TITLE : REGIONAL OFFICE COORDINATOR
DEPARTMENT/PROJECT : SUPPORT/WISE
REPORTS TO : REGIONAL PROGRAM MANAGER
JOB SUMMARY
Supervise all administrative functions including management of CARE facilities, vehicles, inventory, insurance, communications, information technology, security, safety, government liaison, international staff housing, visitor support and general administration in support of CARE operations in the designated region or location. Provide operational coordination of procurement and finance activities by acting as alternate signatory to PMs and RPM where authorized. Assists PMs and HR Jakarta in regional HR and staff welfare matters including coordination of recruitment, payroll, discipline, separations, and performance management.
RESPONSIBILITIES AND TASKS
· In cooperation with PMs, RPM and other departments, prepare the regional Administrative Annual Operating Plan and assist staff in the development of their Individual Operating Plans.
· Direct the planning and prioritization process (including budgets, procurements and staffing) for regional support activities.
· Ensure that the programme support unit functions in accordance with CARE policies and procedures. Ensure that all support policies and procedures are understood and followed by all staff.
· Manage support budget allocations in cooperation with the PMs/RPM in accordance with the regional operating plan.
· In coordination with HRD Jakarta and project management, facilitate the hiring of qualified staff in line with approved staffing and budget.
· Conduct annual and mid-year appraisals of Admin staff. Provide input to the appraisals of the Procurement and Finance officers.
· Coordinate the annual appraisal submissions so they arrive in HRD Jakarta on time.
· In coordination with HRD Jakarta and PMs, prepare and assist in the implementation of the training plan for staff development.
· Facilitate the preparation of the monthly staff payroll for RPM approval and submission to HRD Jakarta.
· Ensure that regional staff follows CARE policies related to discipline. Coordinate disciplinary matters on behalf of PMs and HRD Jakarta.
· Facilitate the appropriate review of staff welfare concerns such as working conditions, salary and allowances, security, etc.
· Develop regional security and safety policies in accordance with national policies and ensure implementation.
· Advise staff periodically on security and safety issues.
· Liaise with relevant Government offices and other organizations in regard to security and safety issues.
· Provide weekly security updates to the Admin Manager.
· Ensure that the Regional asset inventory records are kept up to date.
· Ensure that Regional assets are disposed of in an approved manner, with the consent of the donor agency and under the regulations of the GoI.
· Ensure good general maintenance and cleanliness of all Regional facilities in a proactive and cost-effective manner.
· Ensure that all legal aspects of CARE facilities conform to GoI and CI requirements (leases, insurance, licenses, etc).
· Ensure office allocation is appropriate in all locations.
· Ensure all office equipment is in working order.
· Ensure installation and effective servicing of telephones, electricity and water when/where necessary and that associated bills are paid on time.
· Ensure fuel is available and vehicles are fueled in an efficient and timely manner. Manage all records regarding fuel deliveries, usage, and vehicle mileage.
· Ensure that all Regional vehicles are maintained in an efficient and cost effective manner.
· Ensure that all vehicle accidents are reported to the police and to the Admin Manager and followed up.
· Ensure that all road licenses, inspection certificates, insurance certificates and Airport passes are renewed in a timely manner.
· Attend to all other matters in relation to vehicles.
· Take and follow up on any legal issues arising from vehicle/fleet management.
· Ensure that the regional radio networks used by CARE are effective to support programme activities with regard to the sitting of base stations, repeaters, antennae, the acquisition of the appropriate equipment and the staffing with qualified operators and technicians.
· Provide access to timely and affordable maintenance and repair facilities.
· Ensure radio equipment is properly licensed and used in accordance with GoI regulations.
· Advise management on acquisitions of radio, landline, hand-phone and satellite phone technology to meet the region’s needs.
· In cooperation with the Human Resources Manager arrange local police passes.
· In cooperation with the Procurement Department arrange for the receipt and forwarding of Personal Effects.
· Arrange temporary accommodation, housing, schooling, transport for international staff transferred to or from the region.
· Represent CARE with the Provincial and Regional government for relevant support matters.
· Facilitate meetings with Provincial and Regional government officials for CARE staff or visitors;
· Coordinate local MOUs and other agreements concerning CARE’s status in the region. Ensure that such MOUs and agreements are approved by the Country Director.
· Ensure that MIS equipment (hardware and software) are sufficient for the regional operational needs and in good working order in cooperation with the MIS Officer and MIS (Jakarta).
SUPERVISES
HR, Admin & Procurement Officer and Asst Admin.
QUALIFICATIONS
* University degree or Post Graduate degree in management or economics.
* Have minimum of 5 years experiences in International Organization.
* Communicate in English and Bahasa, both spoken and written.
* Operate standard computer program (Word, Excel, Outlook, Internet).
* Customer service attitude.
* Build and work within teams.
* Prioritize operational needs and multi-task.
* Apply innovation and flexibility where required.
* Good representation and facilitation skills.
TERMS OF OFFER
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment, and women candidates are encouraged to apply. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before June 29, 2013 to CARE International Indonesia, Human Resources Unit:
recruit_703@careind.or.id
"Only qualified applicants will be shortlisted"
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