Swisscontact

Swisscontact promotes economic, social and ecological development by supporting people to successfully integrate into local commercial life. Swisscontact creates opportunities for people to improve their living conditions as a result of their own efforts. The focus of its systemic intervention in the private sector is the strengthening of local and global value chains. Through its projects, Swisscontact works to enable access to professional training, promotes local entrepreneurship, creates access to local financial service providers and supports the efficient use of resources with the goal of successfully promoting employment and income generation.

Swisscontact is active in 29 countries and has some 750 employees. The organization is based in Zurich.

The SCPP project is a large Public Private Partnership (“PPP”) in Indonesia which was established in January 2012. The Project is financed by the Swiss Secretariat for Economic Affairs SECO, The Sustainable Trade Initiative IDH, the Embassy of the Kingdom of the Netherlands, and five Private Sector Companies from the cocoa sector for the duration from 2012 – 2015. The Program works directly with 60,000 cocoa farming households in six Indonesian Provinces to improve farm productivity and livelihood conditions.

The Program works directly with local government agencies and departments to ensure alignment of Program activities with government strategies. Integration and involvement of Government extension workers as lead facilitators/trainers in the Program’s technology transfer and group development activities is one of the key success factors of the Program. The Program includes strong working relationships with the following local Government institutions:

• Ministry of Home Affairs (MoHA)
• Agency for Local Development Planning (BAPPEDA)
• Department of Estate Crops and Forestry (Disbun/Dishutbun)
• Department of Agricultural Extension and Human Resources Development (BPPSDMP)
• Department of Industry and Commerce (Disperindag)
• Department of Health (Dinkes)
• Agency for Local Development Planning (BAPPEDA) both in provincial and district level;
• Foreign Technical Cooperation Agency (KTLN-State Secretary);
• Ministry of Foreign Affairs (MoFA);
• Department of Estate Crops and Forestry (Disbun/Dishutbun);
• Department of Agricultural Extension and Human Resources Development (BPPSDMP);
• Department of Industry and Commerce (Disperindag);
• Department of Health (Dinkes).

 

For our Sustainable Cocoa Production Program (SCPP) in Indonesia, we are looking for :

Government Relation Officer (GRO)

Begin of Employment         : March 2015 or as agreed

Place of Duty                      : 1 person  – Jakarta, Indonesia.

                                                 

Task, Authority, and Responsibility

• Under the direction and supervision of the Sr. Support Services Manager, the Government
• Relations Officer will support all legislative and regulatory policy matters in a manner consistent with the Swisscontact’s goals and priorities;
• Develop policy positions on matters relevant to the mission of Swisscontact;
• Conduct budgetary and policy analysis of pending and prospective legislative and regulatory proposals to determine impact on organization;
• Facilitate the resolution of policy issues that arise relative to legislative, regulatory and organisation matters;
• Support and advance the Swisscontact’s government relations and advocacy agenda at the local government at Central, Provincial and District levels;
• Monitor any and all government legislation, regulations, industry trends and environmental changes that may impact the organization, priorities and goals of the Program and collaborate on the development of strategy to effectively influence outcomes on relevant matters;
• As requested, prepare memos, draft regulations and legislation, prepare public testimony and develop advocacy materials;
• As required, prepare follow-up materials to meetings and requests for data or analysis by governmental, legislative, industry and academic stakeholders;
• Foster ongoing relationships with appointed and elected officials and other external stakeholders. This shall include organizing/supporting educational events and meetings on topics that will increase public and stakeholder understanding of the organization.
• Work with the Public Relation and Media Manager and other members of the senior management to keep organization information and impacts are up to date;
• Work closely with the Swisscontact Country Director and Public Relations and Media Manager on all media inquiries, press releases, and collateral materials development.
• Perform other related functions as required

 Skills/knowledge

• Bachelor’s degree and relevant experience (a minimum of 5 years or more) with the
• Indonesian government and/or regulatory processes.
• Masters or Law degree is a plus.

Requirements

•  Must have excellent quantitative and analytic skills.
• Must possess a strong attention to detail and accuracy.Superior organizational and time management skills are critical.
• Must have exceptional written and oral communications skills.
• Must demonstrated ability to think strategically and analytically
• A proven and demonstrated level of experience developing and successfully advancing policy initiatives required.
• Excellent Bahasa Indonesia and English

 

Please submit your application letter addressing the above qualifications and experience with your curriculum vitae on February  9th , 2015 at the latest to:

Swisscontact-SCPP, Human Resources Unit, The Vida Building, 5th floor, Jl. Raya Perjuangan No. 8, Kebon Jeruk – Jakarta Barat 11530 , Tél. +62 21 2951 0200 , E-mail: hrd@swisscontact.or.id

Only short-listed candidates will be notified and invited for interviews.

Plan

Plan is an international humanitarian, child-focused development organization without religious, political or governmental affiliation.  Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity.Plan Indonesia started to operate in Indonesia on 1969.  Plan Indonesia is looking for a dynamic Indonesian national to fill the position of

ASEAN Safe School Initiatif Finance and Admin Manager - Jakarta  Based

Dimensions of Role:

·         The Finance and Admin Manager will work full time for the 15 month funded DIPECHO project and DFAT/HPA funding period.

·         The position will ensure effective financial management and administrative systems are in place and being utilised by ASSI program staff both regionally and within target countries

·         Staff who report to this position: none

 

Typical Responsibilities - Key End Results of Position 

Compliance of ASSI financial reporting system with Field Operation Book (FOB)

·      Approve accounting related operations pertaining to payment requisitions, fund transfers and other related banking transactions and remittances of withheld taxes/insurance premiums of the ASSI Program.

·      Review monthly financial statements to verify compliance with reporting standards set forth in FOB. Verify selected items including cash receipts and computation of average exchange rates.

·      Review monthly bank reconciliation, and the calculation of weighted average bank and book balance of the ASSI Program.

          Perform accounting functions including the maintenance of subsidiary accounting record, account analysis and review the bank reconciliation.

Supervision of the General Ledger (GL) accounting system

·      Ensure proper coding, accuracy and timely entry of data at ASSI and ARO levels, in particular:

·      Ensure proper recharging of expenses between ASSI target country programs.

·      Responsible for timely preparation and accuracy of GL reports (export files) for use at ARO (level three) at month end and year end.

·      Disseminate new instructions regarding GL and coding from ARO to ASSI target country programs, maintain a filing system for reference.

·      Follow guidelines for system security at ASSI office.

·      Responsible for user setup and access at ASSI office.

·      Ensure that backup procedures are followed at ASSI office.

 

Maintenance of grant reporting system by GL

·      Monitor the entry of grant budgets in Country Coordination Lead agency GLs.

·      Reconcile Plan’s records with grant data from PWW.

·      Ensure that grant funded outputs are reflected in PPM system for PU’s

·      Reconcile grant budgets and spending.

 

Preparation of management information based on financial data

·      Maintain a database containing ASSI target country program budgets, budget updates, spending data.

·      Prepare regular budget vs. actual variance reports. Identify items for follow up with ASSI PM.

·      Prepare ad hoc reports for the ASSI PM, the ARO, IH and ASSI Country Coordination Lead (CCL) offices in consultation with the ASSI PM.

      

Preparation of Country Annual Budget (CAB) and subsequent budget modifications.

·      Assist in the preparation of internal guidelines for CCL.

·      Assist the ASSI PM in the collection and consolidation of ASSI budgets for presentation to ARO.

·      Ensure the proper use of PPM Ndugu software for budget preparation

·      Review calculations and coding of budget and proposed budget modifications

 

Ensuring compliance with Government guidelines

§  Assist the ASSI PM to ensure that procedures are in accordance with Government regulations.

§  Review contracts with Third Parties whether they comply with Government regulations, e.g. property rental, NGO’s, Audit firms, etc..

 

Supportive responsibility

·         Assist in the orientation of accountants and provide administrative, finance, pre-audit support when necessary

·         Assist in the orientation of the auditors

·         Ensure proper use of PPM Ndugu software in units

Administrative Responsibilities and Tasks:

To develop/revise administration policies and procedures covering purchasing, travel, meetings, insurance, legal issues, vehicle, inventories and fixed assets.

To roll out the policies and procedures to all target Country Coordination Lead offices and train relevant staff. 

 Establising country wide administration policies and procedures 

Managing country-wide procurement/services

§  To insure that Plan receives value for money when purchasing.

§  To ensure that the purchasing activities in ASSI are in line with Plan policies and procedures.

§  To review Purchase Orders for the ASSI Office.

§  To approve Purchase Orders for ASSI in line with the Delegation of

·      Authority.

§  To ensure that goods and services are purchased and provided in a timely manner.

Management of Plan Indonesia’s assets

§  To design a system of maintenance for Plan’s ASSI assets, particularly office equipment, etc.

§  To safeguard Plan's ASSI assets.

§  To supervise Plan’s ASSI fixed assets and inventory control.

§  To design system of inventory/FA disposal and all other items which are no longer required.

§  To manage business and travel insurance as well as meeting arrangements.

Government liaison

§  To develop and maintain relationship with key government agencies (

·      MOFA, ASEC, etc).

§  To monitor and submit requirements for government Liaison (reports, visits, permits, approval, visa, work permits etc).

§  To supervise the updating of government liaison documents and reports.

  Office management

§  General management of the ASSI Office including maintenance, filing,

·      documentation, security, insurance, cleanliness, etc.

§  Oversee travel arrangements for ASSI staff and incoming visitors.

§  Identify any relevant legal matters and raise with ASSI PM.   

Others:

·      Be an active participant and contributor in all meetings and workshops.

·      Take over ASSI PM responsibilities while PM is traveling

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

 

Knowledge:

-       Financial and accounting principles

-       Management information system

-       Plan’s specific systems: GL, PPM Ndugu

-       Indonesian and ASEAN Member States tax laws

Skills:

-       Accounting

-       Administration

-       Report writing

-       Computer skills

-       Spoken and Written English (Bahasa Indonesia desirable)

Behaviours:

-       Personal Integrity

-       Accuracy in figures

-       Interest in details

Experience:

-       At least five years in related field

Education:

-       Minimum of a University Degree in Accounting

 

Physical Environment and Demands:

• A valid passport and ability to travel frequently internationally within the Southeast Asia region

Level of Contact with Children:

Low contact:     No contact or very low frequency of interaction

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than February 6 2015  to: HRD.Indonesia@plan-international.org

Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB. 

Plan

Plan is an international humanitarian, child-focused development organization without religious, political or governmental affiliation.  Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan Indonesia started to operate in Indonesia on 1969. 

 

Due to organizational new structure,  Plan Indonesia is looking for a dynamic Indonesian national to fill the position of:

 

Sponsorship Manager  ( Jakarta Based)

Responsibilities:

 

1.       Develop goals for quality in all aspects of sponsorship and building relationship’s aspect to ensure all programs and sponsorship communication are implemented, gained, monitored and evaluated well on a country wide basis

2.       Work in collaboration with Grant Manager and other departments within the organization in order to maximize the accountability of sponsorship effort

3.       Support the Program Units to ensure that growth, phase-in & phase-out  are effectively managed and met

4.       Develop and monitor communication interaction with NO (National Office) within agreed time-line to ensure customer satisfaction and make sure all the information required delivered immediately

5.       Support the marketing administration process which relates to organization images to ensure the availability of marketing support for sponsorship activities

6.       Monitor sponsorship process administration in all PU to ensure that sponsorship process are aligned with the standards and procedures of Plan International

7.       Develop report to the regional office and Country Management Team (CMT) as the basis of strategic decision making and improvement in order to create networks to support sponsorship and building relations efforts, sharing best practice of Plan Indonesia on a national, regional and country wide basis

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

 

Education :

Bachelor Degree any discipline of education

Experience :

Demonstrated record of excellence in sponsorship support

Eight years professional experience in donor relationship management, at least five of which in a management position

Minimum two years work experience outside the geographical and cultural area of origin

Experience developing and writing proposals and reporting

Knowledge and Skill:

Fluent oral and written English, Capable to operate MSWord, Excel, Power Point, database, cc:mail,

Internet, Building and managing teams , Coaching , Marketing , Human Resource Management ,

           Attitude :           

·         High integrity

·         Loyal

·         Leadership and participatory

·         Highly committed to community development

 

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than Fenruary 6, 2015  to: HRD.Indonesia@plan-international.org

Please fill the 'subject' column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.