Strengthening Integrity and Accountability Program 1

Management Systems International,Inc

Strengthening Integrity and Accountability Program 1 (SIAP 1)

Terms of Reference

 

Position                               : Event Organizer Consultant – Launching KPK E-Learning Portal

Duration of Contract     : June 2016

Working Days                  : 10 days

 

BACKGROUND 

In 2016, MSI SIAP 1 provided support for KPK – Directorate of Education to develop a centralized portal for Integrated Anti Corruption Learning. This portal will facilitate general public to access the following e-learning courses; “Call to Action”, Public Complaint, Conflict of Interest, Gratuities, GRATIS and “Closer with KPK”. It will serve as one stop place for the public to gain information corruption issue and how they can take role on the effort to eradicate corruption. SIAP 1 will support KPK on launching the E-Learning Portal on June 10^th, 2016 at KPK Auditorium. Thus, SIAP 1 seeks to hire an event organizer consultant to setup event to launch the Portal.

Objectives

The main objective of the program launch is to introduce E-Learning Portal to the public, specifically; general public, students, state agencies, ministries, business associations, donor community and journalists.

Tasks and Deliverables

·         Develop E-Learning Portal Launching concept and event rundown (1 day) 

·         Preparation of the E-Learning portal Launching (5 days), includes:

-       Coordinate with KPK

-       Budgeting for the event;

-       Establish the list of participants and send out invitations to all participants; MC, meeting chairs, moderators, speakers, etc;

-       Arrange and ensure the auditorium is arranged and ready for the Meetings as required ;

-       Prepare all required audiovisual equipment is available as required;

-       Prepare catering as well as service maintenance are promptly available as would be required for all equipment/services and facilities in and around the meeting rooms;

-       Support the preparation, production and efficient distribution of materials that will be used at the conference

-       Prepare promotional material; backdrop, posters or pamphlet.

-        

 

·         Organize the Main Event (1 day)

 

Qualifications: 

• Bachelor (S1) degree in relevant field of work or related studies
• Proven track record organizing conferences or events;
• Demonstrated strong, coordination and facilitation skills; 
• Strong team player, results oriented, flexible and problem solving skills. 

 

Please send applications indicating ‘Eevent Organizer ' as the subject of your email addressed to recruitment@msi-siap.com not later than June 5^th, 2016. Only shortlisted candidates will be contacted.

Swisscontact

Swiss Foundation for Technical Cooperation didirikan di tahun 1959 dengan fokus pada pembangunan manusia. Swisscontact tidak berafiliasi dengan partai politik manapun dan juga tidak berbasis agama/aliran politik tertentu. Sebagai lembaga nirlaba Swisscontact telah bekerja untuk pembangunan internasional di 27 negara dan memiliki lebih dari 100 proyek dengan lebih dari 800 karyawan. Di Indonesia, Swisscontact bertujuan untuk berkontribusi terhadap peningkatan standar hidup masyarakat, mempromosikan pembangunan bidang ekonomi, sosial dan lingkungan. Swisscontact juga mendorong kewirausahaan dan penggunaan sumber daya yang efisien, menyediakan akses ke pengembangan keterampilan dan jasa keuangan. Saat ini Swisscontact sedang melaksanakan Program Produksi Kakao Berkelanjutan (Sustainable Cocoa Production Program), informasi lebih lanjut mengenai kami dapat dilihat pada tautan berikut: http://www.swisscontact.org/indonesia

Swisscontact menawarkan kesempatan berkarir dalam posisi berikut (Posisi, lokasi dan kode jabatan):

1.    FIELD FACILITATOR, TANAH DATAR (2 Posisi, Kode : FF – TDT)

2.    FIELD FACILITATOR, PARIAMAN (1 Posisi, Kode : FF – PRM)

Persyaratan

·         Bersedia untuk bekerja di Wilayah kerja sesuai dengan yang telah ditentukan

·         Universitas / Sarjana / Diploma jurusan Pertanian, Minimal tiga tahun pengalaman di bidang yang sesuai.

·         Pengalaman manajerial atau supervisory dalam perencanaan kegiatan dan mengelola anggaran lebih diutamakan.

·         Pengalaman risiko pemetaan & Penilaian Kapasitas di tingkat lokal, serta pernah bekerja dengan LSM lebih diutamakan.

·         Keterampilan dalam komputer, sistem software (windows, spreadsheet, pengolah kata, e-mail, internet.) dan kemampuan presentasi yang baik.

Harap kirimkan surat lamaran Anda beserta CV paling lambat tanggal 10 Juni 2016, dengan KODE JOB di Atas Kiri dari Amplop di terbaru ke Swisscontact Kantor Sumatra: Swisscontact Office Medan, Kompleks Taman Setia Buid Indah 1 Jalan Chrysant Blok E No. 76, Medan 20132.  Atau E-mail aplikasi Anda ke recruitment.indonesia@swisscontact.org

Harap mencantumkan kode posisi yang anda lamar sebagai Subyek email Anda  dan hanya pelamar yang memenuhi syarat yang akan dihubungi.

Nature Conservancy (TNC)

The Nature Conservancy (TNC) is a conservation organization working around the world to protect ecologically important lands and waters for nature and people.  In Indonesia, TNC has been supporting improved natural resource planning and management for more than 20 years, including working with government, private sector, and local communities. We currently have an opening for:

 
RECEPTIONIST/ADMINSITRATIVE ASSISTANT
 

The Receptionist/Administrative Assistant performs various administrative tasks, including some or all of the following: answering phones, sorting and distributing mail, scheduling and coordinating logistics of meetings, scheduling the use office or rented cars, maintaining equipment, purchasing, and working with vendors. S/he may be responsible for calendars and filing, as well as back-up administrative assistance to program teams. S/he may assist with the preparation of correspondence and information packets. S/he will use available systems and resources to track data. S/he will provide other staff with information they need to make decisions and solve problems. The Assistant will have frequent interaction with staff throughout the program and in other Conservancy offices, and with vendors.

The Receptionist/Administrative Assistant assists with travel arrangements from issuing flight tickets, arranging rental cars, booking hotels and issuing travel insurances.

The Receptionist/Administrative Assistant reports to the Operations Support Officer and is based in Jakarta.
 
Qualifications:
•    High school diploma plus 1 year experience or equivalent combination.

• Experience providing administrative support including one or more of the following: phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements or related activities.
• Experience working and communicating with a wide range of people.
• Experience writing, editing, and proofreading written materials
• Interested in conservation/biodiversity/environmental issues.
   

Please send your CV and application letter to recruitment.indo@tnc.org, not later than June 14, 2016. Please insert the position title you are interested to apply on the subject line. Visitwww.nature.or.id  to learn more about The Nature Conservancy Indonesia Program.
 

OXFAM

OXFAM is an International Non Governmental Organisation working across the world with a vision of just a world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

This position is for Indonesian Nationals only, based in Jakarta Office, Fixed Term Contract for one year (extension possible). And on D level.

Programme Admin Support Officer for Economic Justice Programme

Key Responsibilities:

ADMIN

·        Maintaining records and filing systems related to the program 
·        Preparing contracts and letters of approval for partners and consultants in coordination with program staff 
·        Assisting Program Director and Coordinators in managing filing system within programme 
·        Assist Program Director and all coordinators in administrative needs for programme development: assessment, project design, proposal writing, etc.

·        Ensuring complete documentation  and filing of all program documentation and documents 

PROGRAM SUPPORT

·        Responsible for information dissemination within program and within Oxfam Indonesia 
·        Manage program information management system (OPAL), which includes: 
o        Collecting/gathering critical/relevant information as required by program officers/program coordinator 
o        Maintain, documenting and organize all program related information into a centralized database (OPAL) accessible to all 
·        Preparing documents needed for grant processing and payments, in coordination with program officers and coordinators; 
·        Compile and summarize periodic program reports (i.e. Monthly reports, project report, tour report) and submit them to Coordinator for review submission 
·        Collect crucial information of the project progress (activity reports) from all coordinators within programme and upload them into the OPAL system 
·        In collaboration with all program and project lead, prepare and finalise Global Output Report 
·        Assisting Program Director and Coordinators to compile the progress report from all of the projects

·        Monitoring schedules of project reports and grant payments, and alerting program staff as required 

FINANCE

·        In collaboration with program and finance officers facilitate auditing process and facilitate financial or administrative training for partners as part of capacity building activities. 
·        Assisting Program Director in tracking the timeline and budget spending of all the projects 
·        Assisting Program finance officer(s) to prepare for budget activity draft 
·        Assisting Finance Officer(s) and Program Director to collect and compile financial projection for all projects 

LOGISTIC

To provide logistic support to program staff and partners in:

-        Organizing training, workshops and exchanges 
-        Contracting external temporary staff, like service providers and consultants 
-        Coordinate with HR and Finance team about contracts and payments for service providers and consultants 
-        Communicating and coordinating with OXFAM partners and allies concerning meetings, discussions and workshops   
-        Prepare and conduct the administrative arrangement for flights and accommodation for OXFAM, partners’ staff, and visitors, with support from OXFAM Admin Officer where needed, 
-        Assisting all Coordinators in logistics issues when implementing the project 
-        Preparing monthly meeting for program team and ensure participation of the whole team and oversee the minutes taking and circulation 
-        Assisting all project coordinators in managing logistics administrative needs: supply chain, quotes, tender, Request Order in Hellios, etc. 
-        Organise day-to-day logistics support activities in collaboration with the program staff

OTHER

-        Dealing with routine program related communication 
-        Preparing for program learning review 

Skills And Competence:

§        A minimum of 2 years experience working with a Local NGO or and INGO working with local NGO partners. 
§        Education to university degree on any relevant studies be it social, political or natural science (any knowledge on development issues will be preferable). 
§        Experience to work with non-government organizations and have sufficient knowledge on the dynamic of civil society group in Indonesia.   
§        Ability to prioritize own workload, to work independently and to work to deadlines. 
§        Good written and spoken English is essential.  Have a good communication skills and adaptability to the diverse and difficult circumstances. 

OTHER: Able to work with minimum supervision and provide solutions to problems as they arise.

Closing date for all applications is: June 11^th, 2016 
Send your cover letter along with your CV to jakarta@oxfam.org.uk  and mention the position title (PASO-EJ) in the subject of the email.

WINROCK INTERNATIONAL

HR and Finance Administrative Assistant

 

Opportunity closing date: June 3, 2016

Effective with the release of this position announcement, Winrock International will be recruiting applicants for the Jakarta-based position of Human Resources (HR) & Finance AdministrativeAssistant. The responsibilities, duties, and qualifications are described below.

 

WINROCK INTERNATIONAL

 

Winrock International is a nonprofit organization that works with people in the United States and around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources. Winrock is a registered NGO in Indonesia with Programs in clean energy, sustainable forest management, and climate change designed to improve livelihoods and protect the environment.

 

 

Position Title     : HR and Finance Administrative Assistant

Location               : Jakarta

Group                   : Clean Energy

Reports to           : Office Manager

 

POSITION DESCRIPTION                

The Human Resources (HR) & Finance Administrative Assistant support the operation of Winrock Indonesia Office by providing key support on HR management, Finance administrative and undertaking general admin tasks.  Under the guidance of Winrock Office Manager, the incumbent caries out responsibilities in some or all of the following areas: Employment, Employee Relation, Benefit, HR Policies and Procedures and Finance Administration

 

 

DIRECT SUPERVISOR

Office Manager 

 

RESPONSIBILITIES

 

Human Resources

·         Support on Staff Recruitment: manage recruitment for staff and consultants for projects and proposals; issue employment and consultant agreements.

·         Support on Staff Absence Monitoring and Timesheet.

·         General HR Administration: maintain and oversee employee and consultant personnel files and employee benefits (including medical insurance) communication and questions.

·         Maintain and update office inventory.

·         Assist with visa arrangements.

 

 

Finance 

·         Work closely with the Finance Manager and Finance Assistant to support in producing financial report and correspondence as required. 

·         Assist in preparation daily disbursement voucher, receipt voucher and journal v with voucher

·         Follow up review of financial report from Regional Office to synchronize with local office QuickBooks 

 

Other

·         To deputize in the absence of other office staff.

·         To actively seek training and development for the role of HR and Finance Assistant and simplify office operation.

·         To carry out any other reasonable duties within the scope of the post as requested.

 

Qualifications:

 

·         Minimum three (3) years’ experience in related position. 

·         Fluent in both written and spoken English.

·         Graduate from S1 in Management.

·         Computer literate in Ms. Office (Excel, Word, PowerPoint).

·         Strong ability in structured correspondence and filling.

·         Must be able to multi-task, prioritize, and meet deadlines.

·         Good interpersonal skills:  honest, creative, innovative, and hard working

.         Finance experience will be an advantage

Please send your application letter and resume to hrd.indonesia@winrock.org by June 3, 2016 at the latest.