World Relief

 

World Relief  is a USA Humanitarian Organization working with local organizations to bring help and hope to communities in need. World Relief is committed to the sector standards and good practice. Right now we are looking for a dedicated and capable person as Finance Assistant for Lombok Office.  Please submit your application to hrindonesia@wr.org before May 31, 2016. Only shortlisted candidate will be contacted.

Job Description

Effective Date:  June 2016                

Job Title:  Finance Assistant

Job Title of Immediate Supervisor: Project Manager

Work Location: Mataram

Status Categories:  Term of Assignment: 1 year / Full-Time, Renewable   

GENERAL FUNCTION: 

This position provides financial accounting services to the World Relief programs inLombok in accordance with World Relief Finance Policies and Procedures; maintain accounting records and provide reports to Project Coordinator in Lombok.

POSITION IN ORGANISATION

·         Reports to the Lombok ProjectManager.

·         Work closely with the Logistic and Administrator.

SPECIFIC JOB DUTIES:

Cash and Banking

1.      Responsible for the office petty cash float.

2.      Issue petty cash and cash advances to staffs and to project sites as required, ensuring that records are well maintained.

3.      Refill the petty cash as needed using funds from WR Lombok BNI-Mataram bank account, and ensure that records are well maintained.

4.      Maintain the cash book and reconcile daily.  Notify the Project Coorcinatorimmediately of any discrepancies.

5.      Together with Program Coordinator count the petty cash at least once a week

6.      Maintain the bank account and reconcile monthly.  Notify the Project Coordinatorimmediately of any discrepancies.

7.      Assist the Project Coordinator with forecasting cash requirements, monitor changes and notify the Country office appropriately.

8.      Receive and record monies paid in by staff or others, issue receipts.

9.      Maintain safe custody of cash at all times.

Disbursements

1.      Ensure all expenditures are approved in accordance with World Relief policies and procedures and Logistics operating procedures

2.      Disburse the WR financial contribution to WR’s partners in accordance with the signed grant agreements.

3.      Check invoices for authorization, correct account and project coding, and process payments for utilities and suppliers.

4.      Prepare requests for wire transfers from Country office to Lombok Office bank account.

5.      Check and reimburse employee expenses in accordance with World Relief policies and procedures.

6.      Ensure that proper internal controls and record keeping established by the Country Office are in place and followed

Bookkeeping

1.      Reconcile employee advances and other scheduled accounts at least monthly.

2.      Send Excel file of weekly transaction report to the Country office.

Budgets

1.      Assist Project Coordinator in developing project budgets.

2.      Monitor project and core budget expenditures against approved budgets and advise

 

Reporting

1.      To provide monthly cash summary and bank reconciliations and other information as requested to the Finance Manager.

2.      Obtain management reports as requested by Project Coordinator, and at regular intervals as defined by Finance Manager and Administrator in the Country Office.

3.      To do other duties assigned by the Project Coordinator.

Person Specification

Job Title: WR-Lombok Finance Assistant

Work Location:  Mataram

Factor	Job Requirements
Knowledge and Skill	Minimum skills, education and experience required: ·         Relevant knowledge and qualifications up to degree level Minimum of 1 year book keeping or accounting experience Demonstrated ability to manage cash High level computer skills including proficiency in MS  Excel Good organizing skills and ability to meet deadlines Ability to work independently with limited supervision A team player with good interpersonal skills Good skill in organizing, prioritizing, and multitasking. Able to handle and guard confidential information sensitively and discretely. Demonstrated ability to work cross-culturally. Preferences, but not required: ·         Ability to speak and write in English ·         Experience working with Quickbook ·         Experience working with other NGO’s
Authority	Insistence on compliance with internal controls and World Relief policies and procedures Operate the bank account as approved by World Relief Represent World Relief with suppliers and banks in fulfilling of duties detailed above
Accountability	Accuracy Fulfillment of the assigned job description. Timeliness and quality of communications Maintaining a constructive attitude. Resolving conflicts in a mutually satisfactory manner. Maintaining a daily devotional life. Reliability and trustworthiness
Physical	·         Able to work in difficult environmental conditions
Working Conditions	·         This position is based in Mataram. Occasional travel to other project locations in Indonesia may be required ·         Working hours will be 40 hours per week, Monday to Friday but will be structured in light of the prevailing situation being addressed, and may be unsociable at times.