RTI International is one of the world's leading research institutes, dedicated to improving the human condition by turning knowledge into practice. Our staff of more than 3,700 provides research and technical services to governments and businesses in more than 75 countries in the areas of health and pharmaceuticals, education and training, surveys and statistics, advanced technology, international development, economic and social policy, energy and the environment, and laboratory testing and chemical analysis.
RTI is contracted to provide high-level technical advice/assistance (TA) and strategic direction to the GoA and the GoI in the field of education. RTI’s assistance may be in the form of TA to complete a specific task; the provision of advice or briefings; the completion of analytical work, guidance on planning, budgeting or program implementation issues; the provision of training; or any other form of development assistance related to the sector. While the nature of TA provided to GoA or GoI will be determined by DFAT in consultation with GoI and RTI, RTI will be responsible for managing the selection and hiring of specialists or service providers, arranging their conditions of service and the logistics associated with ensuring that agreed TA services are provided as described in DAFT-approved Tasking Notes.
DFAT are supportive of RTI hiring a Jakarta-based staff to assist in managing these inputs:
Office Manager (OM) and Program Assistant (PA)
Indonesia National Only
Based at RTI’s regional management office in Jakarta
The Office Manager (OM) will be responsible for ensuring that an effective, efficient and targeted TA-based program engagement is maintained between DFAT, RTI and DFAT in line with activities and tasks described in the DFAT Tasking Notes. Working under the supervision of an appointed RTI manager(s) the OM will provide, oversee, manage or monitor the services necessary to ensure that the required TA for every DFAT approved activity is available as required and that the logistics associated with their task are satisfactorily arranged and supported.
The duties of OM revolve around tasks associated with the selection, hiring and supporting of TA fielded in Indonesia by RTI and may include:
• Involvement in and/or support of TA recruitment activities.
• Scheduling TA in-country programs, and arranging related travel and accommodation.
• Maintaining project logs, impact/uptake logs, and other related management and monitoring systems;
• Providing and/or arranging logistical support before, during and after TA activities, including organizing events and activities, manages scheduling, invitation coordination, and logistics;
• Ensuring close coordination and communication between RTI, MoEC and DFAT (or their representative).
• Coordinating activities/meetings and liaising with other key stakeholders.
• Reporting program activities to DFST on a regular basis and monitoring the broad program workplan.
• Managing activity calendars and schedules of the technical component teams;
• Scheduling and managing component meetings, preparing agendas, and transcribing and distributing minutes;
• Preparing correspondence, and compiling data, spreadsheets, reports, and presentations based on project staff input and research;
• Coordinating TOR, consultant, budgetary, and operational clearances and approvals with DFAT Management, the RTI Asia Regional Office, and RTI, as appropriate;
• In coordination with the Administration team, coordinates domestic and international travel arrangements for program meetings, conferences, and activities;
• Liaising with Administrative Officer on preparing administrative and procurement requests
• Compiling supporting documentation needed including clearances and approvals for payment execution.
• Performing other related duties as assigned.
Qualifications:
• Bachelor’s degree with 6 years’ related experience;
• Excellent written and verbal communication skills in English and Indonesian;
• Strong organizational skills and attention to detail, with the ability to be flexible and work well under pressure in a multi-task environment;
• High degree of professionalism and sensitivity to confidential matters;
• Excellent interpersonal skills, and ability to work independently and perform in a matrixed, multi-cultural environment;
• Experience using MS Word, Outlook, PowerPoint, and Excel applications, social media, web-based systems, and Internet research.
• Experience
• Strategic thinking and analysis preferably in a program management environment.
• Experience in supporting senior staff ideally in an international development context.
• Experience in project planning, reporting and monitoring and evaluation.
• Demonstrated experience in developing and maintaining effective work relationships.
• Advanced computer skills including Microsoft Windows Word, Excel, Office, Outlook and PowerPoint.
Knowledge:
• Detailed knowledge of the Government of Indonesia and its ministerial and departmental structure.
• Understanding of the Indonesia education sector.
• Knowledge of project planning, implementation and evaluation in a donor funded environment.
• Demonstrated knowledge of contemporary management principles and support structures.
Personal Attributes:
• Excellent planning skills.
• Excellent inter-personal skills.
• High-level proficiency in spoken and written English and Indonesian.
• Good writing skills.
• Ability to think clearly and logically and to work independently.
The Program Assistant (PA) will support the Office Manager. The Program Assistant will assist the OM to meet the obligations listed above and be responsible for ensuring effective and fluid program support.
The duties of PA also revolve around tasks associated with the selection, hiring and supporting of TA fielded in Indonesia by RTI and may include:
• Performing basic administrative tasks, including photocopying, mailing, filing, and word processing, and internet research.
• Performing other related duties as assigned.
Qualifications:
• Bachelor degree with 3 years’ related experience;
• Excellent written and verbal communication skills in English and Indonesian;
• Strong organizational skills and attention to detail, with the ability to be flexible and work well under pressure in a multi-task environment;
• High degree of professionalism and sensitivity to confidential matters;
• Excellent interpersonal skills, and ability to work independently and perform in a matrixed, multi-cultural environment; and
• Experience using MS Word, Outlook, PowerPoint, and Excel applications, social media, web-based system, and Internet research.
Personal Attributes:
• Excellent planning skills.
• Excellent inter-personal skills.
• High-level proficiency in spoken and written English and Indonesian.
• Good writing skills.
• Ability to think clearly and logically and to work independently.
Interested candidates should submit their application letter and CV with 3 referees to HR-Indo@rti.org by March 27, 2016.
RTI values equal employment opportunities. Female candidates are encouraged to apply. Only short listed candidates will be contacted.
