Finance and Administrative Assistance - UNIFEM Jakarta Project Office

*Post Title*: Finance and Administrative Assistant (FAA)

UNIFEM CEDAW South East Asia Programme
(CEDAW SEAP)

*Duty Station*: Jakarta, Indonesia

*Contract Type*: Special Service Agreement (SSA)

*Contract Duration*: 20 October 2008 – 31st May 2009



*Duty and Responsibilities*



Under the direct supervision of the CEDAW SEAP National Coordinator, the
National Finance and Administrative Assistant will perform the following
duties and responsibilities:



- Assist in the preparation of project workplans, budgets and activity
summaries and maintain necessary contract and financial records at country
level, in compliance to the UNDP ATLAS system;
- Assist the National Coordinator in organizing workshops and meetings.
- Coordinate and manage all financial disbursements and banking for
operation of the CEDAW SEA Programme in Indonesia and liaise with the
Regional Programme Assistant and UNDP (Country Office) on administrative and
financial matters such as procurement and supplies;
- Manage the petty cash for CEDAW SEA Programme in Indonesia.
- Assist in tracking contract status and programme expenditures on a
regular basis;
- Prepare financial reports at country level for the office as well for
UNIFEM Bangkok;
- Maintain an effective office filing system both hard and soft versions
and ensure effective follow up system;
- Arrange appointments and maintain the National Coordinator's calendars,
receive visitors, place and screen telephone calls and emails;
- Type and/or draft documents, report and correspondence as directed and
organize database for accessibility of documentation;
- Maintain CEDAW SEAP database on all relevant individuals and
institutions;
- Make travel arrangements and assist the Programme Manager, the Regional
Human Rights Specialist and the National Coordinator in preparation for
meetings, training and presentations;
- Assist in information gathering for the CEDAW section of the UNIFEM
website;
- Undertake translation works as required.
- Participate in external meetings on behalf of the National Coordinator
when necessary.

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*Qualifications and Competencies:*

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· Bachelor's degree preferably in finance/accounting

· Minimum three years experience in handling administrative and
financial matters

· Related experience working with International organization

· Good command in English



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*Interested persons should send their CV to syafirah.hardani@unifem.org and/
or yassinta.rian@unifem.org by October 10th, 2008*