The International Catholic Migration Commission (ICMC)

The International Catholic Migration Commission (ICMC) is a Geneva-based
international humanitarian organization specializing in services to
refugees, returnees, the displaced, and migrants is looking for candidates
for the post of:

Title : Finance Officer

Classification : Local Hire

Location : Jakarta

Reports to : Head of Finance and
Administration

Start Date : As soon as possible

Primary Responsibilities: The Finance Officer will assist in operational
financial activities to ensure financial and procurement policies,
procedures and practices are implemented efficiently to meet ICMC's needs
at
a level consistent with ICMC International Standard. S/he will also assist
the IDP-DEPSOS team in relations to its finance and administration
activities.

Specific Responsibilities include but are not limited to the following:

1) Ongoing Accounting Activities

Transactions

* Assist in the use of ICMC Finance Forms for disbursement and
ensure that all disbursement and expenditures are properly documented and
authorized by the budget holder (Program Manager and/or Program Director)

* Prepare receipt vouchers and ensure that bank deposits are made
regularly;

* Review and audit traveling expense vouchers including supporting
documentation;

* Make sure salaries are authorized with proper documentation, paid
by bank transfer and in a timely manner. Any adjustment for increment and
revision to the staff's salary must be informed to ICMC Jakarta Finance
Unit
and must be attached with Personnel Action authorized by ICMC South East
Asia Regional Director.

* Prepare any advances requested in accordance with ICMC financial
procedures and ensure reporting and documentation on advances is completed;
and liquidated in a timely manner. Personal Advances are not allowed to be
given to ICMC staffs.

Data Entry

* Data Entry: Ensure timely receipt and recording of financial
transaction, and timely entry data;

* Prepare necessary adjustment or journal entries if there are
errors in records with adequate supporting documents

Supervision

* Liaise with Finance Assistants/ Officers to maintain records/files
of all transactions related to ICMC Jakarta and its sub offices programs;

* Liaise with Finance Assistants/ Officers in Sub Office in order to
meet with ICMC financial policies, procedures and practices;

* Train the Finance Assistants/ Officers in Sub Offices for using
ICMC Accounting software and their standards entry, filing and bookkeeping.

Filing

* Make sure all the transactions are filed according to sequence
number issued from software for each transaction, attached with the proof of
payment (bank transfer/beneficiar y signatories) .

* Make sure folders and files are sent to ICMC Jakarta Office in a
proper conditions and each folders are separated by projects and by
office/its sub offices regularly. And make sure they are copied and filed in
each sub offices.

2) Financial Reporting

* Assist with processing monthly financial reports and ensure
closing balances reconcile with bank statement for each ICMC-Indonesia
account;

* Overview procedures and practices implemented in Jakarta and its
sub offices and making sure that all transactions are validated and
authorized.

3) Banking

* Assist with all documentation needed for maintaining or opening
bank accounts;

* Making sure that authorized signatories are Program Director,
Program Manager, Head of Offices and Program Officers.

* Preparation and processing of banking transactions in a timely
manner

4) Administration

* Assist the IDP-DEPSOS team in compiling narrative and financial
reports to DEPSOS;

* Assist the IDP-DEPSOS team in tracking expense;

* Assist the IDP-DEPSOS team in liaising with DEPSOS and local
partners located in districts;

* Monitor budget reports from partners;

* Support the IDP-DEPSOS team in administration/ logistics:
purchasing supplies, ticketing, hotel booking, filing, document compiling,
clipping;

* Assist the IDP-DEPSOS to attend meetings as required.

5) Other

* Other duties as required by the Head of Finance and Administration

Qualifications and Key Competencies/

Required/

* Work experience in Finance/ Administration minimum 3 years;
* University Degree preferable majoring in Accounting;
* Ability to manage varied workloads and prioritize tasks;
* Excellent interpersonal, organizational and communication skills;
* Excellent computer skills, particularly Microsoft Word and Excel;
* Highly responsible, reliable, honest and punctual;
* Flexible in mobility and working time;
* Willingness and ability to travel regularly to working sites in a
challenging environment (basic comfort) including stay overnight;
* Strong English skills (oral and writing) and Bahasa Indonesia
proficiency;
* Able to work harmoniously as a team member;
* Ability to work regardless to religions, ethnics and cultural
differences.

All applications with CV and cover letter should be sent in English by
e-mail to: ginting@icmc. net

Please include details of at least three (3) referees.

Application deadline: 26 September 2008

Given the high number of applicants, only short-listed candidates will be
contacted. Telephone call will not be entertained.