The Indonesia Clean Energy Development (ICED II) Project is funded by the USAID (United States Agency for International Development) and implemented by Tetra Tech ES, Inc. (USA). The purpose of ICED II is to assist the GOI in establishing an effective policy, regulatory and incentive environment for low-emission growth in the energy sector, while simultaneously attracting public- and private-sector investment in clean energy development.
The Program Officer is a full time position based in the ICED Project Office in Jakarta. She/he is responsible for supporting technical and administrative matters of program activities. She/he reports Office Manager and work closely for training coordination with Training and Capacity Building Manager.
Roles and responsibilities:
§ Provide administrative support to all ICED program activities in events and workshop
§ Prepare draft budget for events and work closely with Program Team
§ Assist the Finance Officer in verify invoices, travel expenses, report from staff and payment requests from Vendors/Subcontractors;
§ Assist in logistical planning and execution for Component 1 and 2 staff travel for meetings, site visits and participating in events including airline reservation, hotel reservation, ground transportation arrangements and others as necessary;
§ Support workshop preparation and oversee all details, including dealing with stakeholders to ensure effective service and follow up
§ Responsible for post event reporting, include cash advance settlement or expenses reporting
· Provide a cordial and responsive written and verbal communication service to both external and internal ICED2 clients for program and administrative matters.
· Prepare letters and/or invitations in both Indonesia and English for different level clients in an effective and efficient manner.
§ Support the Lead Component and component Team members in contacting the Short Term technical Assistance (STTA) consultants to coordinate meeting and field work;
§ Arrange international travel for local and international short term technical assistance
§ Responsible to manage logistic during event as assigned by Office Manager
§ Responsible for manage event filing
§ Assist technical writing and reporting specialist to manage publication
§ Other duties as assigned
Interested applicants should send a resume and a cover letter describing relevant academic and employment experience, the names and contact information for three (3) professional references, and monthly salary expectations.