PRIORITAS

The USAID project Prioritazing Reform, Innovation and Opportunities for Reaching Indonesia’sTeachers, Administrators, and Students (PRIORITAS) is focusing on capacity building and quality improvements for teacher training institutions (TTI) and for non-academic, pre-serviceteacher training providers. PRIORITAS is building the capacity of schools and MoEC, MORA national, provincial and district offices together with pre- and in-service teacher training organizations to coordinate, plan and train.

On 2014, PRIORITAS has distributed varoious books to 550 PRIORITAS partner schools and will distribute more books to 10,000 non PRIORITAS partner schools starting 2015 until 2017.

The PRIORITAS is currently seeking qualified individual to fill the position

Administrative Officer

These positions will be based in Jakarta.

The Administrative officer's responsibilities will include:

• Assist Procurement/Office Manager in bidding process, procurement documents preparation, and receiving items
• Assist Office Manager in inventory process and maintaining asset data base
• Provide a cordial and responsive written and verbal communication service to both external and internal PRIORITAS clients for program and administrative matters.
• Assist Office/Procurement Manager in running day to day admin operation smoothly.
• Prepare letters and/or invitations in both Indonesia and English for different level clients in an effective and efficient manner.
• Support workshop preparation including dealing with stakeholder to make sure well service and follow the protoculler
• Supervise Admin Assistant, Driver, and Office Assistant in day to day admin operation including their job schedule monitoring.
• Being Acting Office/Procurement Manager in absent of Procurement/Office Manager
• Any other duties that may be assigned by Office Manager/Procurement Manager

 

Position Requirement:

• Minimum 3 years experience in office administration and procurement area.
• Minimum S1 degree in administration or management and 1 year experience with USAID project in the same level
• Ability to write and speak fluently in Bahasa Indonesia and English.
• High skill levels and experience in office software, particularly: MSWord, Excel, PowerPoint, etc.
• Ability to work independently and as a team member
• Ability to appreciate international diversity and to establish effective working relationships with international clients
• Ability to establish and maintain working relationships with supervisor and project staff

Interested candidates are invited to submit their applications not later than February 5, 2016 to:prioritas-vacancy-jakarta@rti-indomd.rti.org prioritas-vacancy-jakarta@rti-indomd.rti.org>

 

All candidates are requested to write down the position and name in subject line of email and specify their availability date in the CV.

 

Please note that only short-listed candidates will be contacted.

USAID

The Indonesia Clean Energy Development (ICED II) Project is a sixty (60) month project funded by the USAID (United States Agency for International Development) and implemented by Tetra Tech ES, from May 2015 through May 2020.

The purpose of USAID’s Tetra Tech is to assist the GOI in establishing an effective policy, regulatory and incentive environment for low-emission growth in the energy sector, while simultaneously attracting public- and private-sector investment in clean energy development.

 

General Duty:

The Administrative Officer is in charge for the overall administrative and operations support of the project. Handle the travel and meeting/workshop arrangement, filing, petty cash, and day to day office operation.  

 

Description of work:

1.       Assist the COP in any drafting of letters, communications, emails

2.       Assist Office Manager in daily operational activities

3.       Assist Finance Officer in verify the payment request from Consultants and Vendors

4.       Assist in preparing Purchase Order for Vendor/Sub Contractors

5.       Perform general reception duties such as handle incoming/outgoing calls, routing the calls and taking messages

6.       Maintaining records, filing system and computer files, prepare document, control filing and logs for incoming/outgoing letter, importing documents

7.       Maintains up-to-date work unit project and other files (both paper and electronic)

8.       Maintaining distribution list, current phone/address list of projects contacts and distributing documents for the team

9.       Solving non-routine problems (e.g., responding to requests requiring file search)

10.   Update the schedule of ICED projects and any events and meetings for all ICEDII project team members

11.   Coordinating schedules taking priorities into account, monitoring changes, and communicating the information to appropriate staff, inside and outside the immediate work unit, including officials outside the ICED II project.

12.   Draft agenda of meetings and any venues organized for ICED II projects

13.   Assist in preparation and logistical planning for ICED II team/Participants travel arrangement in various events, e.g. conferences, workshops, etc

14.   Manage and support the team on the administrative matters

15.   Provide assistance in the preparation and follow up for travel by team members

16.   Vehicle and transportation arrangement. Provide driver’s schedule and taxi vouchers

17.   Processing travel authorization and country clearance for international short term technical assistance

18.   Working directly with Jakarta Office suppliers and service providers

19.   Managing printing and report reproduction

20.   Perform other related duties as required

 

Required Qualifications:

 

•        Ability to write and speak fluently in Bahasa Indonesia and English.

•        Experience in filing and cataloging/organizing various types of materials.

•        High skill levels and experience in office software, particularly: Word, Excel, PowerPoint, etc.

•        Minimum 4-5 years’ experience in office administration and procurement preferably in USAID project.

•        Minimum D3 degree in administration or management and preferably having certificate training in advanced office related software.

•        Ability to effectively organize, prioritize work assignments, and work well under pressure and high stress tolerance

•        Ability to work independently and as a team member

•        Ability to appreciate international diversity and to establish effective working relationships with international clients

•        Ability to establish and maintain working relationships with supervisor and project staff

 

Interested applicants should send a resume and a cover letter describing relevant academic and employment experience, the names and contact information for three (3) professional references, and monthly salary expectations.

 

Please email your resume to iced2recruitment@yahoo.com no later than September 25th, 2015. Early submission of qualified CVs will be prioritized