International Organization for Migration (IOM) Indonesia

International Organization for Migration (IOM) Indonesia is looking for a GIS/Information Management Training Assistant according to the terms of reference below: I. Position Information Reference No. SVN/ID10/2012/064 Position title GIS/Information Management Training Assistant Position grade General Service Staff, Grade 4 Duty station Bandung – West Java, Indonesia Type of Contract Special All Inclusive Contract for 3 (three) months. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged Seniority band: Band IV Job family: IT, Media & Communication Organizational unit: Support Position number n/a Position rated n/a Subject to rotation n/a Reporting directly to GIS/Information Management Training Coordinator Overall supervision by Head of Sub-Office (HoSO) / Project Manager (PM) Managerial responsibility No Directly reporting staff 0 II. Organizational Context and Scope Under direct supervision of GIS/Information Management Training Coordinator, overall supervision of Head of Sub-Office (HoSO) and in close relation with relevant units, the GIS/Information Management Training Assistant will assists in the implementation and monitoring of GIS/IM components as part of Disaster Risk Reduction (DRR) project in West Java Province. III. Responsibilities and Accountabilities 1. Assist the GIS/IMT coordinator to develop relevant maps for project planning, implementation and reporting, making use of GIS and other suitable tools; 2. Assist GIS/IMT Coordinator and relevant units to record and maintain various training/ government databases, using existing tools or introducing new element as deemed necessary; 3. Assist in planning and implementation including facilitation of capacity building activities for targeted government entities and other stakeholders at various level (provincial district and sub-district); 4. In coordination with GIS/IMT coordinator, provide technical assistance pertaining GIS/IMT to government officials at various level; 5. In coordination with GIS/IMT Coordinator, plan and facilitate activities pertaining mapping and IM at community level; 6. Assist GIS/IMT Coordinator to provide day-to-day supervision to partners for the implementation of GIS/IM related trainings and capacity building for targeted government entities, communities, and other stakeholders; 7. Assist GIS/IMT Coordinator in developing suitable tools for office filing and data sharing for IOM offices in West Java; 8. Assist GIS/IMT Coordinator to contribute to the program monitoring of performance indicators and regular reporting systems by preparing data analysis, summary sheets and reports in accordance to program needs. 9. Compile and conduct analysis of primary and secondary data (in house or external research/assessment) necessary for IOM project planning and implementation; 10.Ensure daily activities back up, filing of data and safeguarding of IOM’s program activities information in both hard and magnetic versions; 11.Maintain and provide troubleshooting for office ITC equipment including office network; 12.In close coordination with IOM Indonesia ITC (Information, Technology & Communication) staff, maintain ITC functions including maintenance of internet solutions and trouble shooting at various district field offices in West Java; 13.Adhere to IOM data protection confidentiality policy as well as strict compliance to IOM Code of Conduct at all times; 14.Maintain records of all ITC equipment, usage and servicing as needed; 15.Perform other duties as assigned by HoSO. IV. Competencies The incumbent is expected to demonstrate the following technical and behavioral competencies Behavioral Accountability Accepts and gives constructive criticism Follows all relevant procedures, processes, and policies Meets deadline, cost, and quality requirements for outputs Monitors own work to correct errors Takes responsibility for meeting commitments and for any shortcomings Client Orientation Identifies the immediate and peripheral clients of own work Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries Continuous Learning Contributes to colleagues' learning Demonstrates interest in improving relevant skills Demonstrates interest in acquiring skills relevant to other functional areas Keeps abreast of developments in own professional area Communication Actively shares relevant information Clearly communicates, and listens to feedback on, changing priorities and procedures Writes clearly and effectively, adapting wording and style to the intended audience Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative Proactively develops new ways to resolve problems Leadership and Negotiation Convinces others to share resources Presents goals as shared interests Performance Management Provides constructive feedback to colleagues Provides fair, accurate, timely, and constructive staff evaluations Uses staff evaluations appropriately in recruitment and other relevant HR procedures Planning and Organizing Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans Professionalism Masters subject matter related to responsibilities Identifies issues, opportunities, and risks central to responsibilities Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity Works effectively with people from different cultures by adapting to relevant cultural contexts Knowledgeable about and promotes IOM core mandate and migration Solutions Teamwork Actively contributes to an effective, collegial, and agreeable team environment Contributes to, and follows team objectives Gives credit where credit is due Seeks input and feedback from others Delegates tasks and responsibilities as appropriate Actively supports and implements final group decisions Technological Awareness Learns about developments in available technology Proactively identifies and advocates for cost-efficient technology solutions Understands applicability and limitation of technology and seeks to apply it to appropriate work Technical a) Drives and fosters understanding of Media and Communications concepts amongst key personnel in IOM b) Correctly and effectively applies knowledge of traditional and social media c) Interfaces across units and departments within IOM to extract relevant information d) Demonstrated strong communication skills as well as interpersonal and public relation skills e) Experience in developing lessons learned and best practices documents f) Ability to prepare clear and concise reports g) Proficient in computer applications h) Good written and spoken communications skills, i) Good interpersonal skills, high loyalty, ability to work in a multi - cultural environment and good working in team. V. Education and Experience a) Diploma Degree preferably in computer science, geodesic, geography or a combination of relevant education and professional experience. University Degree is advantage. b) A minimum of four years of experience in the use of MS software, web-based and/or client-server database system implementations a distinctive advantage. c) Familiarity with Disaster Risk Reduction issues and Indonesian Spatial Data and Disaster Management laws. d) Demonstrated strong result in area of GIS, information management, data frames, data analysis and spatial data management system. e) Solid understanding of GIS software including open source software (e.g. ArcGIS, Quantum GIS) f) Advanced knowledge of MS Excel for data analysis and statistical reporting. VI. Languages Fluency in English and Bahasa Indonesia both written and spoken is required. Working knowledge of Sundanese is an advantage. HOW TO APPLY Interested candidates are invited to send the application in ENGLISH, with : a) Cover letter, clearly specify suitability and availability date, b) Complete the Personal History Form which can be downloaded at the following link : http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors). Please submit the application by email to recruitment-indonesia@iom.int and Please put the following information in your email subject: (Name)/(Level of Education)/(Educational Background)/(Years of Experience in Disaster Risk Reduction issues and Indonesian Spatial Data and Disaster Management laws or development project, UN agencies, NGOs, and other stakeholders) Example: Budi Setiawan/Bachelor Degree/Public Information/4 years in media & public information from __________. The deadline for applications is 13 September 2012 Due to the expected volume of applications, only candidates under positive consideration will be notified For more detail info about us, please visit www.iom.or.id