International Organization for Migration (IOM) Indonesia

International Organization for Migration (IOM) Indonesia is looking for a Public Information Assistant according to the terms of reference below: I. Position Information Reference No. SVN/ID10/2012/063 Position title Public Information Assistant Position grade General Service Staff, Grade 4 Duty station Bandung – West Java, Indonesia Type of Contract Special All Inclusive Contract for 3 (three) months. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged Seniority band: Band IV Job family: Media & Communication Organizational unit: Support Position number n/a Position rated n/a Subject to rotation n/a Reporting directly to Head of Sub-Office (HoSO) / Project Manager (PM) Overall supervision by Chief of Mission Managerial responsibility No Directly reporting staff 0 II. Organizational Context and Scope Under the direct supervision of the Head of Sub-Office/Project Manager and overall supervision of the Chief of Mission, and in close coordination with Project and Partnership Coordinator, the Public Information Assistant (PIA) will assist in the planning, implementation and monitoring of Public Information components of the DRR Project in West Java Province. III. Responsibilities and Accountabilities 1. In coordination with Project and Partnership Coordinator, ensure that public awareness activities through printing and audio visual media are implemented according to the predetermined target and time frame and in line with donor requirements. 2. Collect information through e.g. field visits, interviews, research and other relevant inputs necessary for the development of Information, Education and Communication (IEC) materials 3. Identify and develop various awareness raising events that enable effective dissemination of community resilience messages to relevant stakeholders; 4. Responsible for the timely production IEC materials in both Bahasa Indonesia and English, and in coordination with Project and Partnership Coordinator ensure that those IEC materials are distributed and disseminated to the targeted communities, government entities, partners, and other relevant stakeholders; 5. Keep track of various IEC materials produced and distributed; 6. Liaise with various local and national media ensuring that risk reduction messages reach large scale of audience; 7. Translate press releases, opinion editorials and other public documents pertaining DRR significant to IOM DRR project; 8. Prepare briefing papers and talking points for IOM public awareness activities e.g. radio and TV talk show; 9. In coordination with HoSo/PM and Project and Partnership Coordinator identify various opportunities for synergies with various stakeholders including universities and private sectors for dissemination of DRR issues to targeted beneficiaries; 10.In coordination with Project and Partnership Coordinator, provide inputs for reports pertaining public awareness activities; 11.Assist Project Manager to promote and raise awareness of the project activities by establishing contacts with the local and national journalist and as necessary assisting them during the field visit when scheduled; 12.Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times; 13.Perform other duties as may be assigned by PM/HO IV. Competencies The incumbent is expected to demonstrate the following technical and behavioral competencies Behavioral Accountability Accepts and gives constructive criticism Follows all relevant procedures, processes, and policies Meets deadline, cost, and quality requirements for outputs Monitors own work to correct errors Takes responsibility for meeting commitments and for any shortcomings Client Orientation Identifies the immediate and peripheral clients of own work Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries Continuous Learning Contributes to colleagues' learning Demonstrates interest in improving relevant skills Demonstrates interest in acquiring skills relevant to other functional areas Keeps abreast of developments in own professional area Communication Actively shares relevant information Clearly communicates, and listens to feedback on, changing priorities and procedures Writes clearly and effectively, adapting wording and style to the intended audience Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative Proactively develops new ways to resolve problems Leadership and Negotiation Convinces others to share resources Presents goals as shared interests Performance Management Provides constructive feedback to colleagues Provides fair, accurate, timely, and constructive staff evaluations Uses staff evaluations appropriately in recruitment and other relevant HR procedures Planning and Organizing Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans Professionalism Masters subject matter related to responsibilities Identifies issues, opportunities, and risks central to responsibilities Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity Works effectively with people from different cultures by adapting to relevant cultural contexts Knowledgeable about and promotes IOM core mandate and migration Solutions Teamwork Actively contributes to an effective, collegial, and agreeable team environment Contributes to, and follows team objectives Gives credit where credit is due Seeks input and feedback from others Delegates tasks and responsibilities as appropriate Actively supports and implements final group decisions Technological Awareness Learns about developments in available technology Proactively identifies and advocates for cost-efficient technology solutions Understands applicability and limitation of technology and seeks to apply it to appropriate work Technical a) Drives and fosters understanding of Media and Communications concepts amongst key personnel in IOM b) Correctly and effectively applies knowledge of traditional and social media c) Interfaces across units and departments within IOM to extract relevant information d) Demonstrated strong communication skills as well as interpersonal and public relation skills e) Experience in developing lessons learned and best practices documents f) Ability to prepare clear and concise reports g) Proficient in computer applications h) Good written and spoken communications skills, i) Good interpersonal skills, high loyalty, ability to work in a multi - cultural environment and good working in team. V. Education and Experience a) Diploma Degree preferably in journalistic, communication, public relations, political and social science, or alternatively, combination of related education and professional experience. University Degree is advantage. b) Have at least four (4) years of professional experience in public awareness raising activities in DRR or development project, UN agencies, NGOs, and other stakeholders. c) Familiar with DRR and development issues. VI. Languages Fluency in English and Bahasa Indonesia both written and spoken is required. Working knowledge of Sundanese is an advantage. HOW TO APPLY Interested candidates are invited to send the application in ENGLISH, with : a) Cover letter, clearly specify suitability and availability date, b) Complete the Personal History Form which can be downloaded at the following link : http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors). Please submit the application by email to recruitment-indonesia@iom.int and Please put the following information in your email subject: (Name)/(Level of Education)/(Educational Background)/(Years of Experience in public awareness raising activities in DRR or development project, UN agencies, NGOs, and other stakeholders) Example: Budi Setiawan/Bachelor Degree/Public Information/4 years in media & public information from __________. The deadline for applications is 13 September 2012 Due to the expected volume of applications, only candidates under positive consideration will be notified For more detail info about us, please visit www.iom.or.id