Logistic and Procurement Assistant

Caritas Czech Republic Aceh Mission (CCR) has been implementing rural livelihoods development activities in Aceh Jaya district since 2005 after finalizing emergencyphase of the post tsunami relief. Livelihood field became soon a core activity of CCR in Aceh. For more than 4 years CCR has been providing long term support for the victims of tsunami in the fields of agriculture, agro-forestry and aquacultures (all sub districts of Aceh Jaya district). In 2010-2012 CCR will be implementing a project for the Multi-Donor Fund (MDF) in cooperation with the Economic Development Financing Facility (EDFF) and the World Bank. This project will focus on improving the economic opportunities available to nilam growers across Aceh. This call for applications is open for this project. He/she will be involved in the volume purchasing of equipment, materials, and supplies for CCR project, warehousing and asset inventory. Work involves doing the procurement process for routine and keeping track of the stages through which each order is routed until receipt and payment, shipping and receiving responsibilities for materials purchased including filing damage claims and shipping out materials being returned for various reasons. Since it is closed to the project closing the responsibility will also include the supervision of the Shelter for Kettle 100 kg construction in the District and other simple construction in the District as well as the installation of Kettle 300 kg and 100 kg in coordination with Production Officer. Job Title : Logistic and Procurement Assistant Code : LPA - AB Supervisor : Logistic and Procurement Manager Duty Station : Aceh Barat Expected duration of assignment :July to August 2012 Main Duties: * To conduct procurement process as well as the administrative and filling maintained in accordance to compliance with Caritas Czech Republic procedure for documentation purpose and audit * Prepare and Collect RFQ, SBA, Purchase Order and ensure that the documents are completed in timely manner and that the requester is informed of results; * To ensure that the validation process is respected, that acknowledge are sent to the requester and that follows up are done on all Request Orders; * Liaise and co-ordinate with the relevant departments/ functions regarding delivery of supplies and keep all parties informed of any changes; * Execute the purchase of appropriate supplies and arrange delivery in a timely and cost effective manner; * Ensure to follow good receiving process including inspection on delivery and the correct invoice, delivery note/ good receiving note is signed by concerned parties; * Assist in the maintenance of an accurate and up-to-date supplier information database for regularly purchased items, and keep updated on local market conditions; * Update PR tracking and send to Logistics & Procurement manager on weekly basis; * Prepare monthly report with respect to all procurement activities and submit to the supervisor on time. * Establish and update Price List, Vendor list, and Asset Inventory list and send to supervisor on monthly basis * Build good relationship with other staff and department, vendor, and other stakeholder in procurement activity.To conduct tasks and instructions assigned by the supervisor; * Supervise shelter 100 kg kettle in 5 location in Aceh Barat with close coordination with Construction Engineer. * Supervise other simple construction conducted in Aceh Barat. Recruitment Qualification: Education : A minimun D-III degree Experience : * 3 (three) years qualifications and/or extensive field experience in logistics related skills as listed above; procurement, warehousing, asset management. * Basic computer skill required * Organized, with good attention to detail and developed ability to prioritize tasks to mett tight deadlines and organize work in a complex institutional setting * Ability to work overtime and weekends as needed to oversee delivery in the field * Diplomacy, tact and negotiating skills. * Team-working skills. * Flexibility under pressure and in response to changing needs * Ability to travel frequently and at short notice due to organization need Language Requirements: Excellent Bahasa Indonesia and upper-intermediate level of English (written and spoken) How to apply : Application must include a cover letter in English and current Curriculum Vitae with the position code as the subject of the email. CV should include 2-3 page professional resume with education, and work experience (English only) and 3 professional references (not related to/ family member with) the candidate complete with names, job position and working phone numberfor the reference. Resumes must have full contact detail of candidate and qualified candidates should sent the application to caritas.ceko@gmail.comby COB June 15, 2012