CONSULTANT FOR BASELINE SURVEY

*URGENTLY REQUIRED* * * *CONSULTANT FOR BASELINE SURVEY* * * *Indonesian Red Cross* * * *Survey at a glance*** Indonesian Red Cross (PMI) with Spanish Red Cross (SRC) support is seeking consultant to carry out a baseline survey for Community Based Health and First Aid (CBHFA) Program. The overall purposes of the survey are to establish the baseline values of the priority indicators and to know the knowledge; attitude and practice of the target communities in terms of health related issues and the data gained from the survey will be documented and compared with the endline survey at the end of the project. Findings of the survey will serve as reference for decision making for the CBHFA intervention in the target communities. This survey will be outsourced to an external consultant and it is expected to be conducted in July 2012. * * *1. **BACKGROUND* ** PMI and SRC are humanitarian organizations that have been long involved together to respond to the December 26, 2004 tsunami in Aceh. It has since been engaged in recovery activities targeting tsunami-affected communities. Their collaboration until now continues in doing the intervention in Central Kalimantan for the Community Based Health and First Aid through Organizational Development and Capacity Building. The vision of PMI and SRC’s intervention is to support quality health services and prepare for future disasters. The mission is to build on the strengths of communities, the International Red Cross and Red Crescent Movement, and other partners to restore better life of the target communities. The mission and vision of movements are further informed by its organizational values, derived from the seven Fundamental Principles of the International Red Cross and Red Crescent Movement: Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity, and Universality. * * *PMI Community Based Health and First Aid (CBHFA) project under the support of SRC* * * PMI is implementing CBHFA approach in Central Kalimantan Province. The project aimed at empowering people with the ability to respond to daily emergencies where health professionals are absent or overworked. CBHFA not only brings first aid to the community about common injuries but also effectively addresses community health priorities through prevention, health promotion and control of common diseases in preparing and responding to disaster. It also helps the recruitment and retention of effective volunteers of the CBHFA program in Indonesia. Community Based Health and First Aid actions contributes to achieving all four goals of the International Federation’s Global Agenda that is aimed at providing a framework of integrated approach in building safer and healthier communities. Specific Goals and Results expected of the project are detailed below: * Specific Goals:* ** 1. PMI has increased its capacity, performance and image in Central Kalimantan Province in order to serve the communities. 2. Kapuas communities have the capacity to reduce their vulnerability related to “specific” diseases and injuries in non emergency and emergency situations. * * * Expected Results:* 1. PMI Central Kalimantan is able to serve community through community based health, first aid, and social services activities. * * 2. *Pulau Kupang*, *Teluk Pelinget and Terusan Muara* communities are able to organize themselves and to establish means of dialogue among the members of the community and with other stakeholders. 3. Community knowledge on health issues, basic first aid and blood donation has improved. 4. *Pulau Kupang*, *Teluk Pelinget* and Terusan Muara communities are able to take action related to diseases prevention and risk reduction. * * * * * * *2. **Clients:* PMI staff and volunteers involved in CBHFA, SRC Indonesia delegation staff and the target beneficiaries are among the primary audience of this Baseline Survey. *Baseline Survey Clients :*** *Clients* *What do they receive?* *What form(s)?* *Language* *Approximate timeframe* *Who is responsible?* PMI NHQ Full findings Soft and Hard copy & power point presentation English & Bahasa Within 2 weeks of final report (est. to be end of June Head of Public Health Sub Division of PMI NHQ and CBHFA Specialist PMI Chapter of Central Kalimantan and PMI Kapuas Branch Full findings Soft and Hard copy & power point presentation English & Bahasa Within 4 weeks of final report Head of Office of PMI Chapter and Branch Relevant Staff from Chapter and Branch Target Communities & direct beneficiaries Summary of relevant findings To Be Confirmed Local language Within 8 weeks of Final Report Head of Village, Village Health Committee, Village Health Volunteer SRC Indonesia Delegation and SRC HQ Full Findings Soft and Hard copy & power point presentation English & Bahasa Upon request SRC Project manager and Sr. Project Officer *3. **Study Objectives* The overall purposes the Baseline surveys are to: · Assess the 'pre-operation exposure' condition for the set of indicators · Provide findings from the analysis for the intervention strategy including suggestions and recommendations · Obtain some of related *demographic characteristic* of targeted community such as age, education, sex, etc. · Lessons learned to influence future survey work *4. **Scope Of Work* The scope of work for the consultant will include: 1. Conduct *Focused Group Discussion* (FGD) in one of the target villages i.e.Teluk Peulinget to identify main problems of health related issues in the communities for secondary data comparison in order to formulize the project indicators. The primary data collections of the other two remaining villages have been done in collaboration with District Health Office (DHO) since the two villages overlap with each other. 2. Household Survey · Objective i. At the household level, determine knowledge, attitudes and behavior with regard to standard and PMI-specific indicators of program impact. Ensure all required indicators are captured. · Geographic Areas: i. The household survey will cover all operation areas of the CBHFA program. *CBHFA program will be implemented in 3 villages in the district of Kapuas namely; Pulau Kupang, Teluk Peulinget and Terusan Muara, Central Kalimantan province.* * * *Village (Household) Survey*: The quantitative surveys will include a household-level, multi-indicator survey designed to explore a number of different and diverse issues related to CBHFA program interventions * * *Sampling design * Determined by the consultant *5. **Statement Of Work* The consultant will prepare and conduct FGD and the survey to provide baseline data of the target communities of the project. Preparations include preparing the FGD and survey protocol detailing the sampling procedures, data collection instruments, quality control, data analysis plan, time frame and work plan. The survey protocol will ensure that the data collected will be unbiased and comparable with the endline data at the end of the project. The Consultants must adhere to all relevant policies and procedures of PMI and ethical guidelines. The statement of Work can be summarized as follows: 1) Conduct FGD and develop the baseline survey protocol detailing the methods and instruments. 2) Developing and agreeing on key baseline survey questionnaire in light of the component described in section 4. The household survey protocol will be discussed with representatives of PMI NHQ, PMI head of office of Kapuas Branch, SRC Project manager and SRC staff. 3) Design sample plans. 4) Recruitment of trained enumerators 5) Conduct training and directly supervise the enumerators and field supervisors. 6) As part of the supervision process, conduct spot quality-assurance checks to ensure adequate performance of enumerator involved in data collection as per the guidelines. 7) Adhere to all relevant policies and procedures of PMI. 8) Adhere to ethical guidelines as outlined in *section 7*. *6. **Key Deliverables:* 1) Baseline survey protocols need to be submitted to PMI NHQ and SRC for approval. 2) Presentation of the preliminary findings to PMI, relevant staff, and SRC Indonesia Delegation Team, within 2 weeks of the completion of the field work. All results presented with the appropriate statistical test, e.g. confidence intervals for percentages, etc. 3) Submission of the draft report in English language in the format attached as Annex -1 within 3 weeks of the completion of the field work. 4) The baseline survey report is expected to focus on methods, biases and methodological reasons. Results will be presented in table form with minimal narrative. Submission of the Final baseline Survey Report in English language in the format attached as Annex - Within two weeks after receiving the feedback from the SRC on the draft report. 5) Data set on SPSS or any analysis software used including programmed syntaxes and soft copies of the information collected from the field (e.g. filled in questionnaire, transcripts of any discussion, interviews etc. if any) used for data analysis. 6) Properly filed/archived hard copies of filled-in questionnaire, transcripts of any discussions and interviews. *7. **Ethical Guidelines* It is expected that the consultant will adhere to ethical guidelines as outlined below:** 1) *Informed Consent:* All participants are expected to provide informed consent following standard and pre-agreed upon consent protocols. 2) *Systematic Inquiry:* Survey team conducts systematic, data-based inquiries. 3) *Competence:* Survey team provides competent performance to stakeholders. 4) *Integrity/Honesty:* Survey team display honesty and integrity in their own behavior, and attempt to ensure the honesty and integrity of the entire survey process. 5) *Respect for People:* Survey team respect the security, dignity and self-worth of respondents, program participants, clients, and other stakeholders. It is expected that the survey team will obtain the informed consent of participants to ensure that they can decide in a conscious, deliberate way whether they want to participate. 6) *Responsibilities for General and Public Welfare:* Survey team articulate and take into account the diversity of general and public interests and values that may be related to the survey. *8. **Management & Team Composition:* PMI will assist the consultant as follows: 1. Provide logistical support, including vehicles 2. Provide all documents and data required for the survey, including population data for the sampling The baseline survey will be outsourced to consultant or a firm who will closely work with the CBHFA program team (Head of Health division of PMI NHQ, including SRC Project Manager relevant staff of SRC and PMI) PMI NHQ and PMI Chapter and Branch will be responsible for approving the survey methodology, survey instruments and the final deliverables. They will work closely with the project team. *9. **Time Line:* The consultancy is expected to formally commence in *July 10 th*,* 2012*and be completed by *August 10 2012*. Start and end dates along with the number of working days will be negotiated latter in light of the proposal that potential consultant/s will submit during the selection process.** *10. **Contacts:* PMI NHQ Health Division will be the hiring consultant and the primary contact for the baseline survey. The head of office of PMI Chapter and Branch will work closely with the head of health division, relevant program staff of SRC and PMI** *ANNEX 1* *Team Requirements:* External consultant or firm with following portfolio will be sought to undertake the baseline survey * Job Qualifications:* · Masters degree preferred, or equivalent combination of education and relevant work experience; · At least five years of direct full-time experience in the monitoring and evaluation field with at least five years experience designing and implementing household surveys; · Experience in all aspects of household survey management to include: training and management of enumerators, instrument design, validity testing, pilot testing, quantitative analysis, etc; · Experience in qualitative data collection and data analysis techniques (especially in the design of coding schemes); · Proven ability to train, supervise, and support local staff; · Strong organizational skills; · Strong computer skills in the areas of spreadsheets, word processing, database management, and statistical analysis software; · Demonstrated capacity to work both independently and as part of a team; · Strong interpersonal skills; · Excellent written and spoken English required; * Application Procedures & Selection:* * * *First Step:* Interested firms or individuals can send their proposals to Palang Merah Indonesia and Spanish Red Cross, via email indicating “Consultant Baseline” in Subject, before *17.00hrs on the* *14st of June 2012, *to: eka_wulan@pmi.or.id and cbhfa.srcjakarta@gmail.com with following materials: · A brief description of your firm or institution (for applicants other than individual contractors) and a covering letter justifying your suitability for the assignment · Curricula Vitae (CV) for all members of the team applying for consideration; · Daily rate quote(s); · Three (3) professional references. *Second Step:* Based on the Expression of Interests short listing of the potential candidates will be done. Short listed candidate/firm will be asked to submit the detailed proposal that should cover the followings: · *Work Plan*: The proposal should clearly mention details of each activity including kind of preparatory work, training, house listing, sampling and data collection work, data entry, data processing and analysis, results and report writing. The time line and person(s) responsible for each activity needs to be clearly mentioned. · Proposed *Survey methodology* (sampling design) and Instruments · *Detailed Total Budget*: (personals, enumerator daily rate, cost of entry program, boarding and lodging, etc.) · *Data analysis*: Provide details on the analyses that will be carried out, and on the person/people responsible for data analysis (including prior experiences). · *Quality control mechanisms*: Provide a section detailing the mechanisms to ensure data quality by clearly specifying steps for data validation. This section may also include supervisory mechanism for data quality and the role of field editors · Support required from PMI. *Third Step:* Based on the proposal the further negotiation will be done; Interviews will be conducted and reference will be checked before making the final selection and award of contract. For questions, please contact Eka Wulan Cahayasari, PMI Head of Public Health and Social Service Sub Division at: eka_wulan@pmi.or.id and Rizwan Yusuf, SRC Sr. Project Officer at: cbhfa.srcjakarta@gmail.com *Annex 2: Format of the Report* * * *Suggested Format for Survey Report* Baseline Survey - Executive Summary- *Maximum of a 6 pages presenting the main findings and conclusions of the report. *** - *Table of Contents* - *Table of Figures* - *Table of Tables* - *Introduction* - *Survey Methodology* - *Analysis and Findings * - *Conclusions with key findings * - *Recommendations* - *Annexes/Appendices (List of Indicators with baseline values) * - *References* * * *Annex 3: List of relevant documents* 1. CBHFA through ODCB Project Proposal 2. CBHFA through ODCB Log Frames 3. CBHFA through ODCB Detailed Activities 4. CBHFA through ODCB Annual Implementation Plan (AIP)