Kamis, 28 April 2016


Administrative Assistant
- Jakarta
The Administrative Assistant will perform a range of administrative tasks and also acting as a Receptionist in Jhpiego’s Indonesia office, including answering phones, managing office inventory, general office support and work flow and assistance with special projects.
    • Answer telephone, take and relay messages
    • Managing the schedule for all office drivers
    • Organizing travel requests related records and documents
    • Providing and researching travel options and providing final itineraries
    • Booking flights, hotels, cars, trains and all other travel related activities
    • Making arrangement for accommodation and transportation to the staff or traveler during their travel schedule
    • Facilitating for the smooth and easy travelling of the staff
    • Setting up and maintaining vendor’s (travel agents) accounts
    • Managing and distributing general documentation and correspondence
    • Keep track on the use of office stationeries and keep the record in a proper file
    • Managing the use of meeting rooms
    • Manage mail and package delivery, including weekly International courier service to Jhpiego’s Head Office
    • Assist Procurement Officer in preparing PRs, contacting vendors and filling
    • Assist Procurement Officer in maintaining and updating the inventory list for Jakarta office
    • Assist Procurement Officer in collecting quotes, making bid analysis and recommendations for selecting Preferred Vendors
    • Updating staff contact list for all Jhpiego Indo office both in share folder and in excel format
    • Updating extension list for Jakarta office
    • Work closely with office helpers to keep the meeting room clean and ready to use
    • Tidy and maintain the reception area
    • Assist My Choice Program Manager in making flight bookings and hotel arrangements for all My Choice staff
    • Translating documents for My Choice program as requested
    • Arranging meetings and transportation for My Choice staff
    • Preparing PR and procurement assistance for My Choice program
    • Perform other duties as assigned
    • Workbased : Jakarta
    Knowledge, Skills, and Abilities:
      • Graduate from secretarial or business studies
      • Minimum 2 years experience in office administration
      • Knowledge of administrative and clerical procedures
      • Able to work methodically, accurately and neatly
      • Good oral and written communication skills
      • Proficient in Microsoft Office Applications
      • Highly meticulous with excellent interpersonal, communication and organizational skills
      • Able to work in a fast-paced environment
      • Able to work as part of a team
      Please e-mail cover letter, CV, and indicate the position of interest in the subject of your email.
      Email address  : IndonesiaHumanResources@jhpiego.org
      Vacancy will be closed two weeks of this advertisement

      Only short-listed applicants will be contacted

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