60695 Project Procurement and Administrative Associate (For Indonesian Nationality Only)
|Location :||Jakarta, INDONESIA|
|Application Deadline :||19-Oct-15|
|Type of Contract :||Service Contract|
|Post Level :||SC-7|
|Languages Required :||English|
|Duration of Initial Contract :||6 months (with the possibility of extension, subject to satisfactory performance and funding availa|
UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We currently implement several projects in four key areas of development: Democratic Governance, Poverty Reduction and MDGs/SDGs,, Conflict Prevention and Recovery and Environment Management, with the overarching aim of improving human development in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality..
UNDP Indonesia is poised to enhance the operations capacity of its projects. A joint Project Operations Team is established to serve a number of projects. The Project Operations Team is client- and solution-oriented, while providing high quality, timely operations services with value for money and in line with UNDP operations policies and procedures. The Project Operations Team works hand in hand with other project colleagues to ensure that UNDP’s quality, timely, efficient delivery on which the Project Operations Team’s success wil eventually be measured.
Under the guidance and direct supervision of the Project Operations Manager of the Democratic Governance and Poverty Reduction Unit (DGPRU), the Project Procurement and Administrative Associate is in charge of execution of procurement and administrative services in DGPRU Projects, ensuring their effectiveness, transparency and integrity. The Project Procurement and Administrative Associate promotes a client-focused, quality and results- oriented approach in the Project Operations Unit.
The Project Procurement and Administrative Associate supervises and leads the support staff of the Project OperationsTeam, as necessary.
The Project Procurement and Administrative Associate works in close collaboration with the Operations, Programme teams in UNDP Indonesia Country Office and with DGPRU project teams . The Project Procurement and Administrative Associate may liaise with UNDP HQs staff and Government officials ensuring successful Country Office (CO) performance in procurement.
The Project Procurement and Administrative Associate has an authoritative knowledge on procurement policies and procedures (including those of the government) as well as a strong understanding of project management. He or she is skilled and confident in analyzing, providing input and options, and suggestions for solutions on procurement and administrative-related matters. He or she is has the technical skills and a broad picture of the work. He or she is able to work independently and as a team.
Duties and Responsibilities
Functions / Key Results Expected
Summary of Key Functions:
Procurement and administrative management for quality and timely delivery of projects with good value for money, which includes:
1. Ensures administration and implementation of the operational strategies focusing on achievement of the following results:
2. Executing of procurement processes for DGPRU Projects, focusing on achievement of the following results:
3. Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
4. Ensures organization of logistical services focusing on achievement of the following results:
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
6. Provide support asset management system, focusing on the following results:
Impact of Results
The key results have an impact on the overall projects efficiency and timeliness in procurement and success in project delivery in compliance with UNDP rules and procedures.
Competencies and Critical Success Factors
Building Strategic Partnerships
Maintaining information and databases
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
Presentation of information on best practices in organizational change
Design and Implementation of Management Systems
Data gathering and implementation of management systems
Maintains effective client relationships
Promoting Accountability and Results-Based Management
Gathering and disseminating information
UNDP Procurement Certification programme
Required Skills and Experience
Fluency in the UN and national language of the duty station.
APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to download the form :http://bit.ly/P11SC
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements
ATLAS POSITION NO
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.