Minggu, 21 Juli 2013


International Organization for Migration (IOM) Indonesia is looking for a Health Team Assistant according to the terms of reference below:
I. Position Information 
Reference No.
Position title
Position grade
Duty station
Type of Contract SVN/ID10/2013/048
Health Team Assistant
General Service Staff, Grade 5 (Base salary: IDR 12.418.167 per month).
Special All Inclusive Contract, three months with possibility of extension. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged. 
Seniority band: 
Job family: 
Organizational unit: 
Position number
Position rated ¨
Subject to rotation Band III
Migration Health
Health Unit - Surabaya
Reporting directly to -    Senior Migration Health Physician (SMHP) and Sr. MH Adviser in Jakarta, for technical guidance.
-Head of Sub office Surabaya, for administrative matters. 
Overall supervision by RCA Programme Coordinator (Java Region) 
Managerial responsibility No 
Directly reporting staff 0 
II. Organizational Context and Scope 
Under the direct supervision of Head of Sub office Surabaya and technical supervision Migration Health Physician in Surabaya and Sr. MH Adviser in Jakarta, and overall supervision of RCA Programme Coordinator (Java Region)the Health Team Assistant will assist in the planning, implementation and monitoring of Health components in close coordination with the relevant units. In particular, the incumbent will be responsible for the following functions 
III. Responsibilities and Accountabilities 
1.       Assist SMHP to ensure that all health components of the project are implemented in line with logical frame works.
2.       Support monitoring and evaluation health program for asylum seekers/refugees/irregular migrants under IOM care(IOM beneficaries)in Surabaya by providing compiled monthly report in timely manner.
3.       Assist in establishing, maintaining and monitoring health assistancefor beneficiaryiesin IDC and community accommodationin Surabaya by providing weeklyfield visitation 
4.       Liaise with IOM panel health facilities (primary, secondary and tertiary care facilities) to maintain quality assurance respecting IOM procurement and financial procedures and regulations 
5.       Liaise with relevant (health)authorities regarding the health issues of IOM beneficairiesincluding their voice as well asinlinewithin IOM Operations guideline 
6.       Ensure that each location identifies and make necessary arrangements with secondary and tertiary care facilities for referral of migrants while respecting IOM procurement and financial procedures and regulations.
7.       Ensure that IOM health assistance for beneficiaries adheres to essentials of primary careprinciples, rational utilization of secondary and tertiary health care.
8.       Provide support on budgeting and verifying day to day operational needs in providing primary care based health service provisions and facilitation for preventive care and accessing secondary and tertiary care services including payment cycle to implementing partners.
9.       Ensure that emergency medical referral systems are establish in all locations to provide a time efficient medical attention to emergency medical needs in coordination with relevant authorities and IOM Health/Operations staff in the field.
10.   Manageneed assessment, and health behavior of irregular migrants on a regular basis and inform SMHP on intervention such as health promotion and other needs on a quarterly basis. 
11.   Undertake any other duties as requested. 
IV. Competencies 
The incumbent is expected to demonstrate the following technical and behavioural competencies
* Accepts and gives constructive criticism
* Follows all relevant procedures, processes, and policies
* Meets deadline, cost, and quality requirements for outputs
* Monitors own work to correct errors
* Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
* Identifies the immediate and peripheral clients of own work
* Establishes and maintains effective working relationships with clients
* Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
* Keeps clients informed of developments and setbacks
Continuous Learning
* Contributes to colleagues' learning
* Demonstrates interest in improving relevant skills
* Demonstrates interest in acquiring skills relevant to other functional areas
* Keeps abreast of developments in own professional area
* Actively shares relevant information
* Clearly communicates, and listens to feedback on, changing priorities and procedures
* Writes clearly and effectively, adapting wording and style to the intended audience
* Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
* Actively seeks new ways of improving programmes or services 
* Expands responsibilities while maintaining existing ones
* Persuades others to consider new ideas
* Proactively develops new ways to resolve problems
Leadership and Negotiation
* Convinces others to share resources
* Actively identifies opportunities for and promotes organizational change
* Presents goals as shared interests
* Articulates vision to motivate colleagues and follow through
Performance Management
* Provides constructive feedback to colleagues
* Identifies ways for their staff to develop their abilities and careers
* Provides fair, accurate, timely, and constructive staff evaluations
* Uses staff evaluations appropriately in recruitment and other relevant HR procedures
* Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
* Sets clear and achievable goals consistent with agreed priorities for self and others
* Identifies priority activities and assignments for self and others
* Organizes and documents work to allow for planned and unplanned handovers
* Identifies risks and makes contingency plans
* Adjusts priorities and plans to achieve goals
* Allocates appropriate times and resources for own work and that of team members
* Masters subject matter related to responsibilities
* Identifies issues, opportunities, and risks central to responsibilities
* Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
* Persistent, calm, and polite in the face of challenges and stress
* Treats all colleagues with respect and dignity
* Works effectively with people from different cultures by adapting to relevant cultural contexts
* Knowledgeable about and promotes IOM core mandate and migration Solutions
* Actively contributes to an effective, collegial, and agreeable team environment
* Contributes to, and follows team objectives
* Gives credit where credit is due
* Seeks input and feedback from others
* Delegates tasks and responsibilities as appropriate
* Actively supports and implements final group decisions
* Takes joint responsibility for team's work
Technological Awareness
* Learns about developments in available technology
* Proactively identifies and advocates for cost-efficient technology solutions
* Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
* Establishes realistic resource requirements to meet IOM needs
a)      Knowledge in assisting emergency operations activities; 
b)     Effectively applies knowledge of health issues in execution of responsibilities at appropriate level
c)      Maintains confidentiality and discretion in appropriate areas of work
d)     Excellent knowledge of structures and functions of district health office and ministry of health
e)      Excellent communication and negotiation skills; 
f)       Ability to prepare clear and concise reports. 
g)      Capacity to work effectively, strong strategic and creative thinking harmoniously with colleagues from varied cultures and professional backgrounds. 
h)     Proficient in computer applications: Ms-Office. 
V. Education and Experience 
a)      University degree in Public Health, Psychology, Medicine, Nursing or Social Science 
b)     Minimum five years of working experience including in project management, administration and staff supervision. 
c)      Experience in community development, public health and psychosocial fields related to health system 
d)     Prior experience working in health insurance and health promotion fields are advantages. 
e)      Experience in liaising with governmental as well as national and international institutions preferred
VI. Languages 
Language: Fluency in English and Bahasa Indonesia both written and spoken is required
Interested candidates are invited to send the application in ENGLISH, with:
a)      Cover letter, clearly specify suitability and availability date,
b)     Complete the Personal History Form  which can be downloaded at the following link : 
c)      Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application through http://www.iom.or.id/about.jsp?lang=eng or send by email to recruitment-indonesia@iom.int, indicating the reference code above (SVN/ID10/2013/048)assubject. The deadline for applications is 30 July 2013.
Only applicant who meet the above qualification will be short-listed

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