Selasa, 10 November 2015

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. Its corporate objective is to improve people’s living conditions on a sustainable basis. GIZ has been working in Indonesia since 1975 on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ).
We currently are looking for:
Expatriate Formalities Intern
A.    Responsibilities
The incumbent provides assistance to the GIZ and CIM expatriate staff assigned in Indonesia and their relative(s). She/he is acting in close contact and in consent with the German Embassy in Jakarta, the relevant Indonesian authorities, and in accordance with GIZ policies and regulations. She/he is also included in the risk management team which is responsible for the security of GIZ staff.
B.    Tasks
1.    Expatriates Management
  • Manage official announcements and working permits with the German Embassy and Ministry of State Secretariat;
  • Handle visa issues, stay permits, multiple exit re-entry-permits as well as passport matters;
  • Monitor and follow-up approval of assignment and end of assignment issues;
2.    Support Services
  • Manage the housing arrangements, keep taps on housing market, provide lease agreements and/or check their contents, administer rental payments and send reports to GIZ HQ;
  • Arrange Indonesian language courses;
  • Support expatriate staff in personal matters;
3.    Documentation and Information
  • Update data base of projects, experts and emergency lists;
  • Prepare list of missions, support preparation of yearly GIZ-Office report;
  • Maintain and update the GIZ Expatriates formalities database in cooperation with the IT section.
4.    Other Duties/Additional Tasks
  • Assist in and/or carry out other office activities and any other tasks as assigned;
  • Undertake further job training related to her position and duties if required. Specific training needs shall be identified and appropriate programs selected jointly with the GIZ Country Director;
  • Updating the emergency communication plan of GIZ Indonesia in the framework of RMO.
C.    Required qualifications, competences and experience
  • At least Diploma III in Laws or International Relations or Human Resources or other related majors. Fresh Graduates are most welcome to apply;
  • Excellent command of MS-Office;
  • Mandatory language knowledge: English & Bahasa Indonesia both oral and written; German is an advantage;
  • Excellent communication and administrative skills;
  • Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet and local integrated system);
  •  Ability to work in an international team and stressful environment;
Duty Station: Jakarta
Working Hours: 5 working days per week, 8 working hours per day
Expected Joining Date: 4 January 2016
Interested candidates shall submit comprehensive resume and a motivation letter before 16 November 2015.
Please put: Expatriate Formalities Intern as your email subject.
Only short-listed candidates will be notified.

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