International Organization for Migration (IOM) Indonesia is looking for Project Assistant according to the terms of reference below:
I. Position Information
Reference No. SVN/ID10/2013/001
Position title Project Assistant (2 positions)
Position grade General Service Staff, Grade 4
Duty station Jakarta
Type of Contract Special All Inclusive Contract for 6 (six) months (subject to the medical clearance), with the possibility of extension. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged
Seniority band: Band IV
Job family: LM/CT Unit
Organizational unit: n/a
Position number n/a
Position rated ¨ n/a
Subject to rotation n/a
Reporting directly to National Project Coordinator
Overall supervision by Deputy Chief of Mission
Managerial responsibility No
Directly reporting staff No
II. Organizational Context and Scope
Under the direct supervision of the IOM Indonesia Labour Migration and Counter-Trafficking National Project Coordinator (NPC) and in close coordination with the Project Manager based in Dhaka and under the overall supervision of the Chief of Mission IOM Indonesia, the incumbent will provide assistance in the implementation of Indonesia-based activities of the EC-funded IOM regional project “Strengthening labour migration management capacities in Bangladesh, Indonesia, Nepal and the Philippines for replication in other Colombo Process Member States” as well as other labour migration-related projects in Indonesia.
III. Responsibilities and Accountabilities
1. Provide input to the NPC on the most strategic approach to implement the following project components by providing assistance to the consultant to (i) Assess Indonesia’s recruitment monitoring regulatory framework and capacities; (ii) Develop standard operating procedures (SOPs) for monitoring recruitment in Indonesia; (iii) Design training materials on recruitment monitoring in Indonesia; (iv) Conduct capacity-building on recruitment monitoring in Indonesia; (v) Assess of Indonesia’s labour market research capacities; (vi) Develop training materials and conduct capacity-building on labour market research; (vii) Conduct Migrant Resource Centre Feasibility Study in Indonesia; (viii) Assess pre-departure training capacities in Indonesia; (ix) Update/revise pre-departure training materials; (x) Conduct capacity-building on pre-departure training; (xi) Conduct public awareness-raising on safe migration.
2. Assist the NPC with the day-to-day operational coordination and implementation of the above-mentioned project components in accordance to the contractual terms of the project.
3. For the capacity needs assessments, research, development of SOPs and training materials, the incumbent’s specific tasks will be: liaise with the Consultant contracted to conduct capacity needs assessment and research and develop the SOP training manual; provide any additional information and documentation to the Consultant; assist in organizing consultation and working group meetings with relevant government and non-government stakeholders on the conduct of needs assessment and the development of SOPs and training materials; review the Consultant’s work and provide in consultation with the NPC input and feedback to the Consultant for further revision if needed; and coordinate with relevant government counterparts for the official endorsement of the capacity-needs assessment, SOPs and training materials .
4. For conducting the trainings, the incumbent’s specific tasks will be: coordinate with relevant government counterparts to identify potential training participants; undertake all necessary administrative and logistical arrangements for the preparation of the trainings; and prepare reports of each training
5. For the public awareness-raising on safe migration, the incumbent’s specific tasks will be: assist in the development of an efficient and realistic awareness-raising approach; identify relevant partners to deliver awareness-raising activities; assist in the design and production of IEC materials with high impact messages; train and monitor partners on raising public’s awareness on safe migration; assist in the development of evaluation tools to assess people’s knowledge increase and behaviour change towards safe migration and risks of migration including human trafficking.
6. Liaise and coordinate with national provincial and local authorities, international agencies and relevant other non-state actors to meet project objectives;
7. Ensure that all administrative and logistics arrangements for all project activities are carried out efficiently and effectively.
8. Undertake monitoring of on-going activities, review project performance to recommend appropriate interventions and strategies to improve project implementation to the NPC. Provide input to IOM Indonesia’s monthly monitoring reports.
9. Provide inputs to the progress narrative reports to be submitted to the donor, and any other reports and information materials as requested by the NPC.
10. Undertake representational duties in project-related functions (workshops, seminars, coordination meetings, etc.) on behalf of NPC, as required. Draft minutes of any meetings or event attended.
11. Ensure meeting minutes and monitoring reports are filed, and that all project files are maintained and kept up-to-date.
12. As requested, provide inputs into the development of new project proposals pertaining to labour migration and counter trafficking.
13. Undertake in-country duty travel related to project implementation, monitoring, assessment and problem-solving, as requested.
14. Provide clerical assistance (drafting letters of correspondence, etc.) as necessary.
15. Provide translation and interpretation services as required.
16. Perform such other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Presents goals as shared interests
Performance Management
Provides constructive feedback to colleagues
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Actively supports and implements final group decisions
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Technical
Effectively applies knowledge of migration issues within organizational context
V. Education and Experience
a) Diploma Degree, preferably in Political/Social Sciences, Law and equivalent combination of training and experience, university degree in this field will be an advantage
b) Minimum four years of experience in project implementation and related field.
c) Good knowledge and understanding of the labour migration context in Indonesia.
d) Strong research and analytical skills.
e) Have ability to manage workload within general schedule of work, instructions and standard practices.
f) Have ability to work with minimum supervision and maintain composure under pressure.
g) Strong liaison and networking skills with state and non-state actors.
h) Strong training experience.
i) Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds
j) Well versed in written and oral communication skills in English and Indonesian, including the ability to explain and present technical information; able to draft written documentations in a clear and concise style in both English and Indonesian
k) Proficient in computer applications: Ms-Office : word, excel and PowerPoint.
l) Willing to travel to monitor project activities.
VI. Languages
Fluency in English and Bahasa Indonesia, both oral and written.
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int and indicating the reference code above as subject.
The deadline for applications is 13 February 2013.
Only applicant who meet the above qualification will be short-listed
For more detail info about us, please visit www.iom.or.id.
I. Position Information
Reference No. SVN/ID10/2013/001
Position title Project Assistant (2 positions)
Position grade General Service Staff, Grade 4
Duty station Jakarta
Type of Contract Special All Inclusive Contract for 6 (six) months (subject to the medical clearance), with the possibility of extension. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged
Seniority band: Band IV
Job family: LM/CT Unit
Organizational unit: n/a
Position number n/a
Position rated ¨ n/a
Subject to rotation n/a
Reporting directly to National Project Coordinator
Overall supervision by Deputy Chief of Mission
Managerial responsibility No
Directly reporting staff No
II. Organizational Context and Scope
Under the direct supervision of the IOM Indonesia Labour Migration and Counter-Trafficking National Project Coordinator (NPC) and in close coordination with the Project Manager based in Dhaka and under the overall supervision of the Chief of Mission IOM Indonesia, the incumbent will provide assistance in the implementation of Indonesia-based activities of the EC-funded IOM regional project “Strengthening labour migration management capacities in Bangladesh, Indonesia, Nepal and the Philippines for replication in other Colombo Process Member States” as well as other labour migration-related projects in Indonesia.
III. Responsibilities and Accountabilities
1. Provide input to the NPC on the most strategic approach to implement the following project components by providing assistance to the consultant to (i) Assess Indonesia’s recruitment monitoring regulatory framework and capacities; (ii) Develop standard operating procedures (SOPs) for monitoring recruitment in Indonesia; (iii) Design training materials on recruitment monitoring in Indonesia; (iv) Conduct capacity-building on recruitment monitoring in Indonesia; (v) Assess of Indonesia’s labour market research capacities; (vi) Develop training materials and conduct capacity-building on labour market research; (vii) Conduct Migrant Resource Centre Feasibility Study in Indonesia; (viii) Assess pre-departure training capacities in Indonesia; (ix) Update/revise pre-departure training materials; (x) Conduct capacity-building on pre-departure training; (xi) Conduct public awareness-raising on safe migration.
2. Assist the NPC with the day-to-day operational coordination and implementation of the above-mentioned project components in accordance to the contractual terms of the project.
3. For the capacity needs assessments, research, development of SOPs and training materials, the incumbent’s specific tasks will be: liaise with the Consultant contracted to conduct capacity needs assessment and research and develop the SOP training manual; provide any additional information and documentation to the Consultant; assist in organizing consultation and working group meetings with relevant government and non-government stakeholders on the conduct of needs assessment and the development of SOPs and training materials; review the Consultant’s work and provide in consultation with the NPC input and feedback to the Consultant for further revision if needed; and coordinate with relevant government counterparts for the official endorsement of the capacity-needs assessment, SOPs and training materials .
4. For conducting the trainings, the incumbent’s specific tasks will be: coordinate with relevant government counterparts to identify potential training participants; undertake all necessary administrative and logistical arrangements for the preparation of the trainings; and prepare reports of each training
5. For the public awareness-raising on safe migration, the incumbent’s specific tasks will be: assist in the development of an efficient and realistic awareness-raising approach; identify relevant partners to deliver awareness-raising activities; assist in the design and production of IEC materials with high impact messages; train and monitor partners on raising public’s awareness on safe migration; assist in the development of evaluation tools to assess people’s knowledge increase and behaviour change towards safe migration and risks of migration including human trafficking.
6. Liaise and coordinate with national provincial and local authorities, international agencies and relevant other non-state actors to meet project objectives;
7. Ensure that all administrative and logistics arrangements for all project activities are carried out efficiently and effectively.
8. Undertake monitoring of on-going activities, review project performance to recommend appropriate interventions and strategies to improve project implementation to the NPC. Provide input to IOM Indonesia’s monthly monitoring reports.
9. Provide inputs to the progress narrative reports to be submitted to the donor, and any other reports and information materials as requested by the NPC.
10. Undertake representational duties in project-related functions (workshops, seminars, coordination meetings, etc.) on behalf of NPC, as required. Draft minutes of any meetings or event attended.
11. Ensure meeting minutes and monitoring reports are filed, and that all project files are maintained and kept up-to-date.
12. As requested, provide inputs into the development of new project proposals pertaining to labour migration and counter trafficking.
13. Undertake in-country duty travel related to project implementation, monitoring, assessment and problem-solving, as requested.
14. Provide clerical assistance (drafting letters of correspondence, etc.) as necessary.
15. Provide translation and interpretation services as required.
16. Perform such other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Presents goals as shared interests
Performance Management
Provides constructive feedback to colleagues
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Actively supports and implements final group decisions
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Technical
Effectively applies knowledge of migration issues within organizational context
V. Education and Experience
a) Diploma Degree, preferably in Political/Social Sciences, Law and equivalent combination of training and experience, university degree in this field will be an advantage
b) Minimum four years of experience in project implementation and related field.
c) Good knowledge and understanding of the labour migration context in Indonesia.
d) Strong research and analytical skills.
e) Have ability to manage workload within general schedule of work, instructions and standard practices.
f) Have ability to work with minimum supervision and maintain composure under pressure.
g) Strong liaison and networking skills with state and non-state actors.
h) Strong training experience.
i) Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds
j) Well versed in written and oral communication skills in English and Indonesian, including the ability to explain and present technical information; able to draft written documentations in a clear and concise style in both English and Indonesian
k) Proficient in computer applications: Ms-Office : word, excel and PowerPoint.
l) Willing to travel to monitor project activities.
VI. Languages
Fluency in English and Bahasa Indonesia, both oral and written.
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int and indicating the reference code above as subject.
The deadline for applications is 13 February 2013.
Only applicant who meet the above qualification will be short-listed
For more detail info about us, please visit www.iom.or.id.
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