Norwegian Red Cross (NorCross) is a member of the world wide Red Cross / Red Crescent Movement working in the fields of relief and assistance and the development of Partner Red Cross / Red Crescent societies.
Norwegian Red Cross (NorCross) is looking for a suitable candidate to be based in Jakarta, Indonesia for the post of:
FINANCE & ADMIN ASSISTANT
(Six months fixed-term contract)
Key tasks and responsibilities
1. Support Finance & Admin Manager in safeguards NorCross assets (financial and physical) against fraud, loss or misuse. S/he must demonstrate the ability to use sound business judgment in assuring that all costs are reasonable and necessary for the completion of the office projects and NorCross’ mission and in accordance with NorCross regulation
2. Support Finance & Admin Manager in performing daily finance activity
3. Ensure regular payments are made on a timely basis
4. Support processing of financial data, end of month closing and reports. Enter financial transactions into the financial application system
5. Support Finance & Admin Manager to process and review financial transaction
6. Conduct regular field visits in agreement with NorCross Project Managers in order to ensure the financial management of NorCross projects
7. Oversee local procurement and execute all approved payments for local vendors, contractors and consultants for goods and services received, in accordance with the laws and regulations of Indonesia and NorCross regulations/IFRC
8. Responsible for updating inventory list
9. Ensure that the financial transaction file is well organized
10. Give technical support for budget elaboration to program staff
11. Support Finance & Admin Manager in audit process
12. Responsible for administrative tasks and duties such as: Reception (receipt of visitors, answering telephones, welcoming staff) and dispatching of all incoming and outgoing documents, letters, messages, etc.
13. Maintain filing document/archiving
14. Assist in translation of documents in writing from English to local language and vice versa or oral translation (if needed)
15. Responsible for travel booking requests both national and international
16. Facilitate and maintain visa update for delegates
17. Responsible for maintaining overview of leave and sick days of delegates and staff, and to ensure the proper month counting associated with each request and liaise with the Finance and Admin Manager
18. Responsible in maintaining insurance claim from staff and follow up with Federation
19. Support Finance & Admin Manager in setting up and maintain local staff personal files (according to the Federation requirements)
20. Assist in development and maintenance of a data base of local staff
21. Assist in any other duties that may be assigned
Qualifications & Experience
- A minimum of Diploma in Accounting, A first degree in Finance would be an added advantage
- 3 years on similar experience is preferred
- Advance Skill in computers (MS Office, internet and accounting application)
- Excellent spoken and written English and Bahasa Indonesia
- Experience of working for the Red Cross/Red Crescent is preferred
With a competencies
Teamwork; commitment to the International Red Cross and Red Crescent Movement; integrity and personal conduct; sensitivity to diversity; flexibility and adaptability; initiative and direction; interpersonal skills
Specifics compentencies
Ability to work independently, ability to juggle and coordinate many tasks, ability to prioritise tasks, well organised, reliable and trustworthy.
Please submit your application letter addressing the above qualification and experience with your curriculum vitae latest on 10th January 2013 to:
Norwegian Red Cross:
Email: recruitment@norcross-indo.org
Please indicate on the subject heading: Application for FINANCE & ADMIN ASSISTANT
Only short listed candidates will be notified.
Norwegian Red Cross (NorCross) is looking for a suitable candidate to be based in Jakarta, Indonesia for the post of:
FINANCE & ADMIN ASSISTANT
(Six months fixed-term contract)
Key tasks and responsibilities
1. Support Finance & Admin Manager in safeguards NorCross assets (financial and physical) against fraud, loss or misuse. S/he must demonstrate the ability to use sound business judgment in assuring that all costs are reasonable and necessary for the completion of the office projects and NorCross’ mission and in accordance with NorCross regulation
2. Support Finance & Admin Manager in performing daily finance activity
3. Ensure regular payments are made on a timely basis
4. Support processing of financial data, end of month closing and reports. Enter financial transactions into the financial application system
5. Support Finance & Admin Manager to process and review financial transaction
6. Conduct regular field visits in agreement with NorCross Project Managers in order to ensure the financial management of NorCross projects
7. Oversee local procurement and execute all approved payments for local vendors, contractors and consultants for goods and services received, in accordance with the laws and regulations of Indonesia and NorCross regulations/IFRC
8. Responsible for updating inventory list
9. Ensure that the financial transaction file is well organized
10. Give technical support for budget elaboration to program staff
11. Support Finance & Admin Manager in audit process
12. Responsible for administrative tasks and duties such as: Reception (receipt of visitors, answering telephones, welcoming staff) and dispatching of all incoming and outgoing documents, letters, messages, etc.
13. Maintain filing document/archiving
14. Assist in translation of documents in writing from English to local language and vice versa or oral translation (if needed)
15. Responsible for travel booking requests both national and international
16. Facilitate and maintain visa update for delegates
17. Responsible for maintaining overview of leave and sick days of delegates and staff, and to ensure the proper month counting associated with each request and liaise with the Finance and Admin Manager
18. Responsible in maintaining insurance claim from staff and follow up with Federation
19. Support Finance & Admin Manager in setting up and maintain local staff personal files (according to the Federation requirements)
20. Assist in development and maintenance of a data base of local staff
21. Assist in any other duties that may be assigned
Qualifications & Experience
- A minimum of Diploma in Accounting, A first degree in Finance would be an added advantage
- 3 years on similar experience is preferred
- Advance Skill in computers (MS Office, internet and accounting application)
- Excellent spoken and written English and Bahasa Indonesia
- Experience of working for the Red Cross/Red Crescent is preferred
With a competencies
Teamwork; commitment to the International Red Cross and Red Crescent Movement; integrity and personal conduct; sensitivity to diversity; flexibility and adaptability; initiative and direction; interpersonal skills
Specifics compentencies
Ability to work independently, ability to juggle and coordinate many tasks, ability to prioritise tasks, well organised, reliable and trustworthy.
Please submit your application letter addressing the above qualification and experience with your curriculum vitae latest on 10th January 2013 to:
Norwegian Red Cross:
Email: recruitment@norcross-indo.org
Please indicate on the subject heading: Application for FINANCE & ADMIN ASSISTANT
Only short listed candidates will be notified.
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