Performance Oversight and Monitoring (POM) program

The Performance Oversight and Monitoring (POM) program supports AusAID’s Education Partnership with the Government of Indonesia. POM is currently seeking to recruit a Finance and Procurement Manager, who will oversee a range of finance, procurement and associated administrative activities related to the successful implementation of the POM. Interested candidates should have:
 A minimum of 10 years’ experience in the field of finance and procurement, preferably in international donor-funded projects
 Extensive knowledge and experience in finance and accounting, in particular with Accounting Excel spreadsheets, petty cash management, cashflow, forecasting and negotiation.
 Extensive knowledge and experience in logistics and procurement.
 Thorough understanding of IT systems
 Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision.
 Fluency in Bahasa Indonesia and a good working knowledge of English.
 Advanced computer skills in MS Word, MS Excel, and the internet.
 Trustworthiness, integrity, good analytical thinking and attention to detail.
 Ability to work in a team and be customer-satisfaction oriented.

Responsibilities and Tasks:

Office Financial Management:
 Implement established systems and procedures to support financial management operations.
 Take responsibility for financial transactions and data input within the POM office using financial systems.
 Verify authenticity and accuracy of all accounts rendered to the POM Office.
 Be responsible for the management and control of petty cash.
 Prepare, distribute and supervise accounts payable and subsequent reconciliation.
 Operate in-country Bank Account(s) in accordance with the POM operating procedures.
 Attend to all correspondence from POM suppliers regarding payment of accounts.
 Ensure that bank statements are collected weekly and reconciled to POM Office records.
 Monitor encoding of all payment requisitions.
 Ensure acquittals/receipts are reconciled against all funds expended by the POM office.

Financial Reporting:
 Ensuring that a copy of all financial reports and accounts are retained and sequentially filed at the POM office.
 Be responsible for ensuring that sound audit trails are in place in relation to all POM office paid accounts.
 Provide the cashbook (reconciled bank balance) and the bank balance to GRM International Brisbane office each Friday or as requested.
 Be responsible for closing the office financial accounts on a monthly basis and e-mailing financial reports to Brisbane office in accordance with the dates specified by the

Financial Controller, GRM International Brisbane.
 Prepare POM budgets, three monthly forecasts and funds transfer requests.

Personnel Logistics Support:
 Assist POM staff and advisors as required with travel and accommodation arrangements
 Manage the work assignments of the “Driver/Assistant for General Affairs” and other short term administrative support personnel (e.g. office helper, temporary secretarial support, etc.)

Payroll and Personnel file management:
 Be responsible for processing the payroll for all locally engaged personnel.
 Preparation of all required forms and payments associated with locally engaged personnel i.e. Jamsostek, Tax, Health contributions.
 Maintain accurate records of all locally engaged personnel.
 Assist in formulating and committing to contract short and part-time services from local companies or individuals.

General Affairs:
 Ensure that all enquiries from the Financial Controller GRM International Brisbane are answered in a timely manner and where possible, on the same day.
 Ensure arrangements to support POM team travel to conduct field visits and also audit and monitoring and evaluation teams.
 Handle all matters related to the maintenance and operation of the office vehicle including supervision of the Driver/General Affairs staff.
 Ensuring the maintenance of appropriate computer based and other records necessary for managing financial operations including: preparation of pay sheets, overtime records - in liaison with the
Operations Manager when appropriate;
 Any other duties as directed by the GRM International Financial Controller or POM Operations Manager.
 Have capability on handle simple IT problem related to networking, share drive and internet connections

Interested candidates are encouraged to send in their updated CV with an application letter in the e-mail body and ‘Finance and Procurement Manager’ as subject, to: ep_pomjobs@yahoo.com not later than 18
November 2012. Only short-listed candidates will be contacted.
POM is managed by GRM International Pty Ltd on behalf of AusAID.