OPEN TO INTERNAL AND EXTERNAL CANDIDATES
International Organization for Migration (IOM) Indonesia is looking for 3 (three) Senior Engineering Assistant according to the terms of reference below:
I. Position Information
Reference No. SVN/ID10/2012/080
Position title Senior Engineering Assistant – 3 positions.
Position grade General Service Staff, Grade 6
Duty station Batam, Balikpapan, Semarang
Type of Contract Special All Inclusive Contract for 6 months, subject to the medical clearance (the first three months will be considered as probation period). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band: Band III
Job family: Operations
Organizational unit: MCIIP Phase II
Position number n/a
Position rated ¨ n/a
Subject to rotation n/a
Reporting directly to Lead Project Engineer
Overall supervision by
Project Manager
Managerial responsibility
Yes
Directly reporting staff
1
II. Organizational Context and Scope
Under the overall supervision of the Project Manager for the “Management & Care of Intercepted Irregular Immigrants Project Phase II (MCIIP II)”, under the direct supervision of the Lead Project Engineer and in close coordination with the Consultant’s Team for Refurbishment Supervision & Management of Works, the incumbent shall be directly responsible for the management, supervision and completion of the refurbishment of one of the three Migrant Accommodation Facilities in his respective area (Batam or Balikpapan or Semarang).
III. Responsibilities and Accountabilities
1. Responsible in the general management, supervision and completion of the construction of the Migrant Accommodation Facility project according to the plans, drawing, specifications, budget, milestones and contractual agreements with the Constructor:
2. In close coordination with the Lead Project Engineer, Consultant’s Project Engineer and Constructor the incumbent shall prepare a master work plan, milestones and schedules of the project, including implementing guidelines, Quality Control and Assurance systems, procedures & methods of works;
3. In coordination with Consultant Team monitor & review the daily work schedule of the Constructor and output at the end of the day, similarly review weekly and monthly outputs and chart against work plans and schedules, adjust work plans and schedules when necessary to meet timelines;
4. Manage and supervise day-to-day activities of the Consultant Team and Constructor, monitor every aspect of works through Subordinate or Consultant Team and ensure it meets 1) engineering or construction standards and practices, 2) plans, drawings and design specifications and 3) contractual obligations;
5. Prepare and maintain daily site diary report of the project highlighting major activities and accomplishments for the day, weather conditions, Team Compositions of IOM, Consultants & Constructors, equipment & usage, materials, visitors, challenges, actions taken and results;
6. Ensure the Quality Control and Assurance system of the project is strictly implemented and adhered to in all details; as such, supervise and monitor all testing procedures and methods applied in testing of materials and works, testing & commissioning of different building services systems, and maintain records of results;
7. Ensure all scope of works, detailed drawings, technical specifications of the project are executed in complete harmony with work plans and schedule between the General Contractor and Specialist Suppliers & Installers hired separately by IOM;
8. Organize, maintain and keep all construction records, photographs, drawings, test results, minutes of meetings, administrative records in a systematic manner in hard and soft copies whenever possible;
9. Take sequential photographs of all works daily and ensure as built drawings are prepared simultaneously with the progress of works;
10. Prepare and submit weekly and monthly progress reports highlighting plans against actual physical accomplishments, cost of the project to date, variations & cost, challenges during the period, actions taken and results, and work plans and schedules for the coming month;
11. Closely coordinate with Consultant’s team and Constructor in preparing “look ahead” work plans & schedules, materials, equipment and manpower requirements and periodically guide and follow up with the Constructor;
12. Review and recommend progress payments against physical progress and value of each work item, ensure that all standard requirements for payments are complied and attached to the bills;
13. Lead and record the regular coordination progress review meetings between Consultant’s Team, Contractors & Sub Contractors and Stakeholders;
14. Coordinate with IOM Procurement for scheduling of deliveries or works of IOM supplied furniture, equipment and specialized contractors/installers;
15. Coordinate and liaise with Government agencies and partners in obtaining permits for construction or other permits necessary until the handover of the project to Imigrasi;
16. Ensure that all government regulations and decrees are adhered to by the Consultant’s Team, Contractors or their sub-Contractors;
17. In consultation with the Lead Project Engineer, Project Manager and Imigrasi Karudenim, interface with local municipality concerning any problem generated during the course of implementation of the project;
18. Resolve technical or Constructors issues on the site; report site difficulties or unresolved problems encountered, recommend actions to be taken and seek help from Supervisor when necessary;
19. Ensure strict compliance with the IOM Operational Guidelines and Code of Ethics.
20. Maintain the highest ethical standards when interfacing with Constructors, Consultants, Suppliers and Government partners;
21. In the absence of the Lead Project Engineer, report to Project Manager for direction and guidance;
22. Supervise the Consultant’s Refurbishment Supervision & Management of Works Team, IOM’s Engineering Assistant and Project Administrative Assistant;
23. Undertake duty travel to all MCIIP II sites, as needed
24. Perform other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follows through with commitments
Performance Management
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that of team members
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team's work
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
Establishes realistic resource requirements to meet IOM needs
Technical
a) Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM
b) Effectively applies specialized knowledge of logistics and procurement to timely source goods and services.
c) Preferably a well-rounded Architect or Engineer with exposures and understanding of all facets of building engineering works, coupled with construction management skills and tons of initiatives;
d) Hands on experience in design and construction of buildings utility services systems such as water & sewer systems, electro mechanical systems, fire detection, alarm and fighting system;
e) Proficiency in Auto Cad drawing and 3D presentation, Microsoft Office tools such as Word, Excel, PowerPoint and project management tools
f) Good coordination, communications and negotiation skills.
g) Good experience in dealing with government agencies and professional design consultants.
h) Ability to manage workload within general schedule of work, instructions and standard practices
i) Able to work with minimum supervision and maintain composure under pressure
V. Education and Experience
a) University degree in Architecture, Engineering or Construction Management and relevant training and experience in construction field.
b) At least 6 (Six) years of working experience as Construction Project Manager, Project Engineer or Supervisor in the construction of a multi storey buildings, sprawling housing or commercial complexes, land development or soil stabilization projects;
c) Three (3) years’ experience as Facility Operation and Maintenance Engineer will be an added advantage;
VI. Languages
Fluency in English and Bahasa Indonesia both oral and written is a must.
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int indicating the reference code above as subject.
The deadline for applications is 29 November 2012
Due to the expected volume of applications, only candidates under positive consideration will be notified
For more detail info about us, please visit www.iom.or.id
International Organization for Migration (IOM) Indonesia is looking for 3 (three) Senior Engineering Assistant according to the terms of reference below:
I. Position Information
Reference No. SVN/ID10/2012/080
Position title Senior Engineering Assistant – 3 positions.
Position grade General Service Staff, Grade 6
Duty station Batam, Balikpapan, Semarang
Type of Contract Special All Inclusive Contract for 6 months, subject to the medical clearance (the first three months will be considered as probation period). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band: Band III
Job family: Operations
Organizational unit: MCIIP Phase II
Position number n/a
Position rated ¨ n/a
Subject to rotation n/a
Reporting directly to Lead Project Engineer
Overall supervision by
Project Manager
Managerial responsibility
Yes
Directly reporting staff
1
II. Organizational Context and Scope
Under the overall supervision of the Project Manager for the “Management & Care of Intercepted Irregular Immigrants Project Phase II (MCIIP II)”, under the direct supervision of the Lead Project Engineer and in close coordination with the Consultant’s Team for Refurbishment Supervision & Management of Works, the incumbent shall be directly responsible for the management, supervision and completion of the refurbishment of one of the three Migrant Accommodation Facilities in his respective area (Batam or Balikpapan or Semarang).
III. Responsibilities and Accountabilities
1. Responsible in the general management, supervision and completion of the construction of the Migrant Accommodation Facility project according to the plans, drawing, specifications, budget, milestones and contractual agreements with the Constructor:
2. In close coordination with the Lead Project Engineer, Consultant’s Project Engineer and Constructor the incumbent shall prepare a master work plan, milestones and schedules of the project, including implementing guidelines, Quality Control and Assurance systems, procedures & methods of works;
3. In coordination with Consultant Team monitor & review the daily work schedule of the Constructor and output at the end of the day, similarly review weekly and monthly outputs and chart against work plans and schedules, adjust work plans and schedules when necessary to meet timelines;
4. Manage and supervise day-to-day activities of the Consultant Team and Constructor, monitor every aspect of works through Subordinate or Consultant Team and ensure it meets 1) engineering or construction standards and practices, 2) plans, drawings and design specifications and 3) contractual obligations;
5. Prepare and maintain daily site diary report of the project highlighting major activities and accomplishments for the day, weather conditions, Team Compositions of IOM, Consultants & Constructors, equipment & usage, materials, visitors, challenges, actions taken and results;
6. Ensure the Quality Control and Assurance system of the project is strictly implemented and adhered to in all details; as such, supervise and monitor all testing procedures and methods applied in testing of materials and works, testing & commissioning of different building services systems, and maintain records of results;
7. Ensure all scope of works, detailed drawings, technical specifications of the project are executed in complete harmony with work plans and schedule between the General Contractor and Specialist Suppliers & Installers hired separately by IOM;
8. Organize, maintain and keep all construction records, photographs, drawings, test results, minutes of meetings, administrative records in a systematic manner in hard and soft copies whenever possible;
9. Take sequential photographs of all works daily and ensure as built drawings are prepared simultaneously with the progress of works;
10. Prepare and submit weekly and monthly progress reports highlighting plans against actual physical accomplishments, cost of the project to date, variations & cost, challenges during the period, actions taken and results, and work plans and schedules for the coming month;
11. Closely coordinate with Consultant’s team and Constructor in preparing “look ahead” work plans & schedules, materials, equipment and manpower requirements and periodically guide and follow up with the Constructor;
12. Review and recommend progress payments against physical progress and value of each work item, ensure that all standard requirements for payments are complied and attached to the bills;
13. Lead and record the regular coordination progress review meetings between Consultant’s Team, Contractors & Sub Contractors and Stakeholders;
14. Coordinate with IOM Procurement for scheduling of deliveries or works of IOM supplied furniture, equipment and specialized contractors/installers;
15. Coordinate and liaise with Government agencies and partners in obtaining permits for construction or other permits necessary until the handover of the project to Imigrasi;
16. Ensure that all government regulations and decrees are adhered to by the Consultant’s Team, Contractors or their sub-Contractors;
17. In consultation with the Lead Project Engineer, Project Manager and Imigrasi Karudenim, interface with local municipality concerning any problem generated during the course of implementation of the project;
18. Resolve technical or Constructors issues on the site; report site difficulties or unresolved problems encountered, recommend actions to be taken and seek help from Supervisor when necessary;
19. Ensure strict compliance with the IOM Operational Guidelines and Code of Ethics.
20. Maintain the highest ethical standards when interfacing with Constructors, Consultants, Suppliers and Government partners;
21. In the absence of the Lead Project Engineer, report to Project Manager for direction and guidance;
22. Supervise the Consultant’s Refurbishment Supervision & Management of Works Team, IOM’s Engineering Assistant and Project Administrative Assistant;
23. Undertake duty travel to all MCIIP II sites, as needed
24. Perform other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follows through with commitments
Performance Management
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that of team members
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team's work
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
Establishes realistic resource requirements to meet IOM needs
Technical
a) Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM
b) Effectively applies specialized knowledge of logistics and procurement to timely source goods and services.
c) Preferably a well-rounded Architect or Engineer with exposures and understanding of all facets of building engineering works, coupled with construction management skills and tons of initiatives;
d) Hands on experience in design and construction of buildings utility services systems such as water & sewer systems, electro mechanical systems, fire detection, alarm and fighting system;
e) Proficiency in Auto Cad drawing and 3D presentation, Microsoft Office tools such as Word, Excel, PowerPoint and project management tools
f) Good coordination, communications and negotiation skills.
g) Good experience in dealing with government agencies and professional design consultants.
h) Ability to manage workload within general schedule of work, instructions and standard practices
i) Able to work with minimum supervision and maintain composure under pressure
V. Education and Experience
a) University degree in Architecture, Engineering or Construction Management and relevant training and experience in construction field.
b) At least 6 (Six) years of working experience as Construction Project Manager, Project Engineer or Supervisor in the construction of a multi storey buildings, sprawling housing or commercial complexes, land development or soil stabilization projects;
c) Three (3) years’ experience as Facility Operation and Maintenance Engineer will be an added advantage;
VI. Languages
Fluency in English and Bahasa Indonesia both oral and written is a must.
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int indicating the reference code above as subject.
The deadline for applications is 29 November 2012
Due to the expected volume of applications, only candidates under positive consideration will be notified
For more detail info about us, please visit www.iom.or.id
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