Selasa, 18 Agustus 2015

USP PQM Indonesia



*POSITION: *Procurement & Logistics Assistant, USP PQM Indonesia Office

*DUTY STATION: *Jakarta, Indonesia

*REPORTS TO: *Operations Manager and Chief of Party USP PQM Indonesia Office


Under the general direction of the Operations Manager, the Procurement &
Logistics Assistant will provide procurement, logistics, and administration
services for the USP PQM Indonesia office, including but not limited to,
procuring goods and services in accordance with USAID and USP policies and
standards; providing guidance, advice and support to ensure procurement
processes are effective, efficient, and ethical and provide the best
possible value to USP and USAID, and provide on-going logistics support to
implement annual work plan activities. The Procurement & Logistics
Assistant will also provide administrative duties as related to
implementation of work plan activities in Indonesia. The Procurement &
Logistics Assistant is also responsible for all domestic travel and
meeting/workshop/training arrangements and related supportive service to
BPOM/MOH partners and other clients.


Supports the Operations Manager with Procurement, Logistics and
Administrative functions by ensuring the implementation of policies and
procedures in accordance with USP, USAID and Government of Indonesia
regulations, including:

· Contacting vendors to conduct due diligence for the procurement

· Compile and analyze information gain from the vendor in
preparation of procurement documents according to SOP:

ü Procurement Request

ü Bid Analysis

ü Vendor Selection Memo, Application for Appointment, and Reference

ü Purchase Order or Contract

· Coordination with Finance Officer on VAT Exemptions/

· Responsible for the documentation of all procurement and
administration documents including develop and maintain a comprehensive and
efficient filling system.

· Arrange operational vehicle and monitor the utilization, include
optional transportation if needed.

· Assist the Operations Manager with travel arrangement and workshop
or training arrangement.

· Assist the Operations Manager with daily office functions, such us
maintaining inventory and office supplies, coordination with building

· Assist the Operations Manager with administrative Human Resources

· Assists the Operations Manager with preparation and coordination
of the audit process.

· Perform other related procurement and administration task as


· Minimum S1 university degree in administration, finance,
accounting, tax, or other relevant field with a minimum 2 years of
experience performing similar duties as Procurement & Logistics Assistant
or Operations Officer.

· Working experience in a USAID project in Indonesia is required.

· Familiarity with USAID procurement rules and regulations

· Hard working and attention to detail is essential.

· Excellent in Microsoft Office and Inventory System skills.

· Excellent organizational, communication, and interpersonal skills.

· Fluency in Bahasa Indonesia and proficiency in written and oral
English required.

To apply:

Send CV and cover letter to:

With Copy to:

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