Coca-Cola Foundation Indonesia is seeking applications for the position of Finance & Administration Officer to support PerSeru Program.
The PerpuSeru Program aims to assist public library development to move become learning center of community.
The Finance & Administration Officer is based in Jakarta and full time position.
Overview :
The Finance & Administration Officer reports to the Finance & Administration Coordinator and key responsibilities include but not limited to following; preparing financial statements, maintaining cash control, preparing the payroll and personnel administration, maintaining accounts payable, administering payments, managing tax matters as well as managing office operations including petty cash.
Core Responsibilities :
1. Manage the payments process of all related expenditures:
· Make daily cash payments to suppliers.
· Issuing and monitoring of work floats and any cash advances, ensuring they are settled/repaid in a timely manner.
2. Record and review of financial transactions related to programs activities and operations.
· Entering all transactions onto field office spreadsheet on a daily basis, reconciling to cash counts.
· Ensure that all data fields are complete, codes are valid and formats are correct.
· Ensure that expenditures are fully charged in accordance with donor budgets on a monthly basis.
· Liaise with field Finance staff on any queries relating to financial information supplied.
3. Ensure sufficient levels of cash are available according to program/operational needs.
· Assist Budget holders in preparation of cash requirement forecasts in line with budgetary requirements.
· Submit monthly forecasts and subsequent weekly cash transfer requests to the Finance & Administration Coordinator.
4. Coordinate and monitor the operations of human resources, administration and logistic functions to ensure the achievement of their goals and efficient performance, such as:
· Ensure staff leave records are maintained and staff is reminded about utilizing their leave according to the individual leave plan for the year.
· Respond to all travel requests of the field team by arranging travel cost effectively and efficiently.
· Develop and maintain an efficient and simple filing system for the program, administration, HR and other general files.
5. Monitor implementation and improvement of office procedures (human resources, administration and logistics).
· Ensure all office requirements (stationary and other supplies) are made available on time.
· Organize for regular maintenance of office equipment, inventories and other resources to ensure efficient functioning of offices.
· Ensure an efficient and healthy office environment for improved efficiency.
Skill and Experiences :
· Minimum 3 years of total working experience and prior experience in an NGO.
· Ability to analyze multi-funded operations.
· Concern for detail with analytical thinking.
· Proven good track of implementing efficient supply chain management cycle.
· Ability to set up accounting system in small-medium scale organization.
· Expert in accounting recording system and audit field work.
· Proven good tracking in implementing Q-Books System and grants management systems will be favorable.
· Very good manage tight schedule as team player and good planner.
· Fluent in English, verbal and written.
· Excellent computer skill (Excel, Word, and Power Point).
· Ability to problem solve, show initiative and work independently.
· Respond to requests, queries in timely manner and high initiative.
· Good information sharing/communication skills.
· Excellent self-motivation and initiative to establish working relationships across diverse projects.
· Ability to effectively manage competing priorities and work under pressure.
Please updated CV and application letter should be sent to : info@perpuseru.org before 19 October 2012.
Only short listed candidates will be notified.
The PerpuSeru Program aims to assist public library development to move become learning center of community.
The Finance & Administration Officer is based in Jakarta and full time position.
Overview :
The Finance & Administration Officer reports to the Finance & Administration Coordinator and key responsibilities include but not limited to following; preparing financial statements, maintaining cash control, preparing the payroll and personnel administration, maintaining accounts payable, administering payments, managing tax matters as well as managing office operations including petty cash.
Core Responsibilities :
1. Manage the payments process of all related expenditures:
· Make daily cash payments to suppliers.
· Issuing and monitoring of work floats and any cash advances, ensuring they are settled/repaid in a timely manner.
2. Record and review of financial transactions related to programs activities and operations.
· Entering all transactions onto field office spreadsheet on a daily basis, reconciling to cash counts.
· Ensure that all data fields are complete, codes are valid and formats are correct.
· Ensure that expenditures are fully charged in accordance with donor budgets on a monthly basis.
· Liaise with field Finance staff on any queries relating to financial information supplied.
3. Ensure sufficient levels of cash are available according to program/operational needs.
· Assist Budget holders in preparation of cash requirement forecasts in line with budgetary requirements.
· Submit monthly forecasts and subsequent weekly cash transfer requests to the Finance & Administration Coordinator.
4. Coordinate and monitor the operations of human resources, administration and logistic functions to ensure the achievement of their goals and efficient performance, such as:
· Ensure staff leave records are maintained and staff is reminded about utilizing their leave according to the individual leave plan for the year.
· Respond to all travel requests of the field team by arranging travel cost effectively and efficiently.
· Develop and maintain an efficient and simple filing system for the program, administration, HR and other general files.
5. Monitor implementation and improvement of office procedures (human resources, administration and logistics).
· Ensure all office requirements (stationary and other supplies) are made available on time.
· Organize for regular maintenance of office equipment, inventories and other resources to ensure efficient functioning of offices.
· Ensure an efficient and healthy office environment for improved efficiency.
Skill and Experiences :
· Minimum 3 years of total working experience and prior experience in an NGO.
· Ability to analyze multi-funded operations.
· Concern for detail with analytical thinking.
· Proven good track of implementing efficient supply chain management cycle.
· Ability to set up accounting system in small-medium scale organization.
· Expert in accounting recording system and audit field work.
· Proven good tracking in implementing Q-Books System and grants management systems will be favorable.
· Very good manage tight schedule as team player and good planner.
· Fluent in English, verbal and written.
· Excellent computer skill (Excel, Word, and Power Point).
· Ability to problem solve, show initiative and work independently.
· Respond to requests, queries in timely manner and high initiative.
· Good information sharing/communication skills.
· Excellent self-motivation and initiative to establish working relationships across diverse projects.
· Ability to effectively manage competing priorities and work under pressure.
Please updated CV and application letter should be sent to : info@perpuseru.org before 19 October 2012.
Only short listed candidates will be notified.
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