International Organization for Migration (IOM) Indonesia is looking for a Project Assistant (DRR Facilitator II) according to the terms of reference below.
I. Position Information
Reference No. SVN/ID10/2012/049
Position title Project Assistant (DRR Facilitator II)
Position grade General Service Staff, Grade 4
Duty station District Ciamis – West Java, Indonesia
Type of Contract Special All Inclusive Contract for 3 (three) months.
Seniority band: Band IV
Job family: Operation
Organizational unit: DRR Unit
Position number n/a
Position rated Yes, April 2012
Subject to rotation n/a
Reporting directly to DRR Coordinator
Overall supervision by Head of Sub-Office (HoSO) / Project Manager (PM)
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
Under the direct supervision of DRR Coordinator and the overall supervision of the Head of Sub-Office, the Project Assistant (DRR Facilitator II) will be based in district satellite office and responsible for the planning, implementation and monitoring of the Disaster Risk Reduction (DRR) components at district level in West Java Province
III. Responsibilities and Accountabilities
1. Under the supervision of DRR Coordinator, ensure that all DRR components of the project are implemented in line with the approved proposal, project action plans and log-frames;
2. In coordination with DRR Coordinator, develop work plan and day-to-day project implementation activities at district level;
3. Develop planning session/workshops with government and other stakeholders to expand on project activities, timeframe and expected results;
4. Work closely with District Engagement Facilitator in the district to build and maintain liaison with government and relevant DRR stakeholders and platforms at district, sub-district and village level and facilitate bilateral or multi-lateral meetings at those level;
5. In coordination with District Engagement Facilitator, carry out advocacy and lobbying activities to various government departments at district, sub-district and village level to ensure their endorsement and participation in the project implementation especially in establishing district level Disaster Management Plan (RPB) and Resilient Village (Desa Tangguh);
6. Under the coordination of DRR coordinator, carry out various strategic planning and activities in developing District Disaster Management Plan and “Resilient Village” targets;
7. Provide technical assistance and capacity building to District BPBD, relevant government offices and targeted communities pertaining DRR;
8. In coordination with District Engagement Facilitator, actively participate in government coordination and development planning mechanism at various levels (district, sub-district, and village) to ensure that the Project stays in tune with local issues and development plans related to DRR and to encourage DRR mainstreaming into the government development priorities;
9. Representing IOM at district level in DRR relevant coordination meetings and working groups;
10. Provide timely inputs for narrative, progress reports and updated data to DRR Coordinator;
11. Provide timely inputs to DRR Coordinator in the development and dissemination of lessons learned and best practices of the project;
12. Represent IOM to stakeholders, government, line-agencies and other NGOs in relation to the Disaster Risk Reduction issues;
13. Promote and raise awareness of IOM’s activities to all relevant DRR stakeholders at local level through various DRR awareness raising activities and dissemination of IEC materials engaging government, partners, stakeholders and the public at local level;
14. Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times;
15. Perform other duties as may be assigned by HoO.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Presents goals as shared interests
Performance Management
Provides constructive feedback to colleagues
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Technical
a) Good understanding of national and sub-national DRR system, framework and regulations. Strong coordination and facilitation skills.
b) Ability to prepare quick and concise reports.
c) Ability to prepare clear and concise reports
d) Proficient in computer applications
V. Education and Experience
a) Minimum Diploma degree (D3), preferably in environment, disaster management, social science, or alternatively, combination of related education and professional experience. University Degree is advantage.
b) At least four years of professional experience with Disaster Risk Reduction (DRR) and/or Community Based Disaster Risk Management (CBDRM) Project.
c) Familiarity with Disaster Risk Reduction issues and Indonesian Spatial Data and Disaster Management laws.
d) Experience working in International or local NGOs, government DRR platform.
e) Previous and relevant experience working with community mobilization participatory approach and/or monitoring evaluation activities
VI. Languages
Fluency in English and Bahasa Indonesia both written and spoken. Ability to speak Sundanese is an advantage.
How to Apply
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int indicating the reference code above as subject.
The deadline for applications is 21 October 2012
Due to the expected volume of applications, only candidates under positive consideration will be notified. Previous applicants do not need to re-apply.
I. Position Information
Reference No. SVN/ID10/2012/049
Position title Project Assistant (DRR Facilitator II)
Position grade General Service Staff, Grade 4
Duty station District Ciamis – West Java, Indonesia
Type of Contract Special All Inclusive Contract for 3 (three) months.
Seniority band: Band IV
Job family: Operation
Organizational unit: DRR Unit
Position number n/a
Position rated Yes, April 2012
Subject to rotation n/a
Reporting directly to DRR Coordinator
Overall supervision by Head of Sub-Office (HoSO) / Project Manager (PM)
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
Under the direct supervision of DRR Coordinator and the overall supervision of the Head of Sub-Office, the Project Assistant (DRR Facilitator II) will be based in district satellite office and responsible for the planning, implementation and monitoring of the Disaster Risk Reduction (DRR) components at district level in West Java Province
III. Responsibilities and Accountabilities
1. Under the supervision of DRR Coordinator, ensure that all DRR components of the project are implemented in line with the approved proposal, project action plans and log-frames;
2. In coordination with DRR Coordinator, develop work plan and day-to-day project implementation activities at district level;
3. Develop planning session/workshops with government and other stakeholders to expand on project activities, timeframe and expected results;
4. Work closely with District Engagement Facilitator in the district to build and maintain liaison with government and relevant DRR stakeholders and platforms at district, sub-district and village level and facilitate bilateral or multi-lateral meetings at those level;
5. In coordination with District Engagement Facilitator, carry out advocacy and lobbying activities to various government departments at district, sub-district and village level to ensure their endorsement and participation in the project implementation especially in establishing district level Disaster Management Plan (RPB) and Resilient Village (Desa Tangguh);
6. Under the coordination of DRR coordinator, carry out various strategic planning and activities in developing District Disaster Management Plan and “Resilient Village” targets;
7. Provide technical assistance and capacity building to District BPBD, relevant government offices and targeted communities pertaining DRR;
8. In coordination with District Engagement Facilitator, actively participate in government coordination and development planning mechanism at various levels (district, sub-district, and village) to ensure that the Project stays in tune with local issues and development plans related to DRR and to encourage DRR mainstreaming into the government development priorities;
9. Representing IOM at district level in DRR relevant coordination meetings and working groups;
10. Provide timely inputs for narrative, progress reports and updated data to DRR Coordinator;
11. Provide timely inputs to DRR Coordinator in the development and dissemination of lessons learned and best practices of the project;
12. Represent IOM to stakeholders, government, line-agencies and other NGOs in relation to the Disaster Risk Reduction issues;
13. Promote and raise awareness of IOM’s activities to all relevant DRR stakeholders at local level through various DRR awareness raising activities and dissemination of IEC materials engaging government, partners, stakeholders and the public at local level;
14. Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times;
15. Perform other duties as may be assigned by HoO.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Presents goals as shared interests
Performance Management
Provides constructive feedback to colleagues
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Technical
a) Good understanding of national and sub-national DRR system, framework and regulations. Strong coordination and facilitation skills.
b) Ability to prepare quick and concise reports.
c) Ability to prepare clear and concise reports
d) Proficient in computer applications
V. Education and Experience
a) Minimum Diploma degree (D3), preferably in environment, disaster management, social science, or alternatively, combination of related education and professional experience. University Degree is advantage.
b) At least four years of professional experience with Disaster Risk Reduction (DRR) and/or Community Based Disaster Risk Management (CBDRM) Project.
c) Familiarity with Disaster Risk Reduction issues and Indonesian Spatial Data and Disaster Management laws.
d) Experience working in International or local NGOs, government DRR platform.
e) Previous and relevant experience working with community mobilization participatory approach and/or monitoring evaluation activities
VI. Languages
Fluency in English and Bahasa Indonesia both written and spoken. Ability to speak Sundanese is an advantage.
How to Apply
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int indicating the reference code above as subject.
The deadline for applications is 21 October 2012
Due to the expected volume of applications, only candidates under positive consideration will be notified. Previous applicants do not need to re-apply.
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