International Organization for Migration

OPEN TO INTERNAL AND EXTERNAL CANDIDATES
 
International Organization for Migration (IOM) Indonesia is looking for a Project Assistant I according to the terms of reference below. 
 
I. Position Information
Reference No.                          SVN/ID10/2012/051
Position title                              Project Assistant I
Position grade                          General Service Staff, Grade 4                       
Duty station                               Bandung – West Java, Indonesia
Type of Contract                     Special All Inclusive Contract for 3 (three) months with possibility of extension 

Seniority band:                        Band IV
Job family:                                 Operation
Organizational unit:               DRR Unit
Position number                     n/a
Position rated                           Yes, April 2012
Subject to rotation                  n/a

Reporting directly to                Project and Partnership Coordinator
Overall supervision by            Head of Sub-Office (HoSO) / Project Manager (PM)                                                                               
Managerial responsibility      No                
Directly reporting staff           0
 

II. Organizational Context and Scope
Under the direct supervision of Project and Partnership Coordinator, the overall supervision of the Head of Sub-Office and in close coordination with relevant units, the Project Assistant will assist in the planning, implementation and monitoring of DRR Project in West Java Province.
 
 
III. Responsibilities and Accountabilities
1.       Assist Project and Partnership Coordinator  in identifying, collecting and analyzing existing national and sub-national government regulations and policies as well as development plan pertaining to DRR and prepare abstracts and translations as necessary; 
2.       Assist Project and Partnership Coordinator in the generation and compilation of knowledge products such as best practices, lessons learned, case studies for policy advice and project implementation;
3.       Carry out identification and compilation of knowledge products pertaining DRR from various external sources and propose dissemination materials of those products as necessary;
4.       Ensure that various official communication e.g. MoU, official letters are compiled in a systematic filing;
5.       Under the supervision of Project and Partnership Coordinator, work together with units coordinators providing them ideas and suggestions for content and distribution channel of various IEC materials;
6.       Assist Project and Partnership Coordinator in identifying various opportunities for synergies with various stakeholders including universities and private sectors;
7.       Work together with Unit Coordinators to prepare and compile notes from official meetings, workshops and seminars;
8.       Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times;
9.       Perform other duties as may be assigned by PM/HO.
 
 
Technical
a)      Demonstrated strong communication skills as well as interpersonal and public relation skills.
b)     Good understanding of national and sub-national DRR system, framework and regulations. Strong coordination and facilitation skills.
c)      Ability to prepare quick and concise reports. 
d)     Ability to prepare clear and concise reports
e)      Proficient in computer applications 
 
 
V. Education and Experience 
a)      Minimum Diploma Degree (D3) preferably in communication, political and social science, information management or related field. A university degree in any of these fields will be highly regarded 
b)     Have at least four years of professional experience in managing and supporting knowledge sharing in DRR or development project, UN agencies, NGOs, and other stakeholders. Familiar with DRR and development issues. 
 
 
VI. Languages
Fluency in English and Bahasa Indonesia both written and spoken. Ability to speak Sundanese is an advantage. 


How to Apply
Interested candidates are invited to send the application in ENGLISH, with :
a)     Cover letter, clearly specify suitability and availability date,
b)     Complete the Personal History Form  which can be downloaded at the following link : 
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls  
c)      Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
 
Please submit the application by email  to recruitment-indonesia@iom.int indicating the reference code above as subject.
The deadline for applications is  21 October 2012


Due to the expected volume of applications, only candidates under positive consideration will be notified. Previous applicants do not need to re-apply.
 
 For more detail info about us, please visit www.iom.or.id