Conservation International, an international non-governmental organization, is seeking applicants for the following position to be based in Medan – North Sumatra.
Field Admin & Logistics Officer
This position will report to the Sumatra Operations Coordinator and mainly responsible for office administration and operational supports, ensuring that the office operates smoothly and efficiently. He/she needs to handle the correspondence, filing, arrange meetings/events, transportations and accommodations, managing office support staff and housekeeping. In finance this person is to assist in keeping record of outpatient claim and when deemed necessary involve in the budget calculation for a workshop and its related expense reimbursement.
The main duties of this position are:
1.Office Operational; Handle office operational supports/general affairs, including household and office. Ensuring that the filed office is routinely cleaned, and the furniture is maintained in good working order
2.Administration; Supervise Ancillary (Guard, Driver, Office Support), support staff activities, include arranging accommodation, travel plans and ticketing according to CI policies and procedures. Assist in the preparation and arranging of meeting, workshop and event, e.g. venue selection, logistic arrangement, materials preparation, communication with participants
3.Logistics; Procurement of equipment, supplies, maintenance, logistical, workshops reflecting CI's standard. Conduct regular inventories, monitoring and control and work closely with Jakarta Office.
4.Others; In the absence of fellow operation coordinator, assist in the petty cash and banking related task.
Required:
College degree management and a relevant diploma with at least 3 years' experience
Knowledge and experience in operation of basic computer software, i.e. Microsoft Word and Excel
Knowledge and experience in ticket & hotel booking, workshop arrangement and logistic preparation
Knowledge and experience if processing expatriate formalities
Knowledge and experience in filling data and information
Preferred:
Knowledge in cash management and preparation of expense report
Experience in dealing with vendor and procurement process
Working under limited supervision
Interested candidates should send a current resume and cover letter addressing the required skills and capabilities (no more than 3 pages) to: hrd@conservation.or.id
Closing date for the application is 20 October 2012
(Only short-listed candidates will be notified).
For more information about CI, please visit our web:
www.conservation.or.id http://www.conservation.org
Field Admin & Logistics Officer
This position will report to the Sumatra Operations Coordinator and mainly responsible for office administration and operational supports, ensuring that the office operates smoothly and efficiently. He/she needs to handle the correspondence, filing, arrange meetings/events, transportations and accommodations, managing office support staff and housekeeping. In finance this person is to assist in keeping record of outpatient claim and when deemed necessary involve in the budget calculation for a workshop and its related expense reimbursement.
The main duties of this position are:
1.Office Operational; Handle office operational supports/general affairs, including household and office. Ensuring that the filed office is routinely cleaned, and the furniture is maintained in good working order
2.Administration; Supervise Ancillary (Guard, Driver, Office Support), support staff activities, include arranging accommodation, travel plans and ticketing according to CI policies and procedures. Assist in the preparation and arranging of meeting, workshop and event, e.g. venue selection, logistic arrangement, materials preparation, communication with participants
3.Logistics; Procurement of equipment, supplies, maintenance, logistical, workshops reflecting CI's standard. Conduct regular inventories, monitoring and control and work closely with Jakarta Office.
4.Others; In the absence of fellow operation coordinator, assist in the petty cash and banking related task.
Required:
College degree management and a relevant diploma with at least 3 years' experience
Knowledge and experience in operation of basic computer software, i.e. Microsoft Word and Excel
Knowledge and experience in ticket & hotel booking, workshop arrangement and logistic preparation
Knowledge and experience if processing expatriate formalities
Knowledge and experience in filling data and information
Preferred:
Knowledge in cash management and preparation of expense report
Experience in dealing with vendor and procurement process
Working under limited supervision
Interested candidates should send a current resume and cover letter addressing the required skills and capabilities (no more than 3 pages) to: hrd@conservation.or.id
Closing date for the application is 20 October 2012
(Only short-listed candidates will be notified).
For more information about CI, please visit our web:
www.conservation.or.id http://www.conservation.org
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