OPEN TO INTERNAL AND EXTERNAL CANDIDATES
International Organization for Migration (IOM) Indonesia is looking for a Project Assistant III (Information Management - Monitoring and Evaluation Coordinator) according to the terms of reference below:
I. Position Information
Reference No. SVN/ID10/2012/072
Position title Project Assistant III (Information Management - Monitoring and Evaluation Coordinator)
Position grade General Service Staff, Grade 6
Duty station Bandung – West Java, Indonesia
Type of Contract Special All Inclusive Contract for 6 (six) months, subject to the medical clearance. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged
Seniority band: Band III
Job family: Support
Organizational unit: DRR – West Java Project
Position number n/a
Position rated n/a
Subject to rotation n/a
Reporting directly to Head of Sub-Office (HoSO) / Project Manager (PM)
Overall supervision by Chief of Mission
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
Background
The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. The organization acts to help meet the operational challenges of migration, advance understanding of migration issues, encourage social and economic development through migration, and work towards effective respect for the human rights and well-being of migrants. IOM’s work includes preparedness and response activities in migration crises and humanitarian emergencies through recovery and transitional settings.
IOM Indonesia has been working in disaster management for more than three decades, and is gearing up to implement a 24-month Disaster Management Capacity Building and Community Resilience project in West Java. The overall project objective is to contribute to the Government of Indonesia’s continuing disaster management efforts, with the end in view of reducing vulnerability and enhancing resilience of communities to natural disasters. The project will be carried out by IOM in partnership with the Australia Indonesia Facility for Disaster Risk Reduction (AIFDR), Disaster Risk Reduction Platforms, relevant national and sub-national government authorities, the private sector and vulnerable communities in selected districts in West Java province
General Functions:
Under the direct supervision and management of the Head of Office / Project Manager, the incumbent will provide technical assistance related to Information Management - Monitoring and Evaluation for the “STRENGTHENING DISASTER MANAGEMENT CAPACITY AND COMMUNITY RESILIENCE IN WEST JAVA” project.
III. Responsibilities and Accountabilities
1. Provide oversight in monitoring of project activities to assess the overall project implementation with respect to the relevance of the project, the effectiveness of initiatives, and key drivers and factors of success
2. Ensure proper monitoring and information collection of project results that captures changes against the baseline for the project outcome/output with reliable and verifiable sources of information;
3. Based on results of monitoring, where necessary, undertake trouble shooting, suggest corrective measures to the HoSo/PM to make the project stay on track and make arrangements for provision of necessary technical assistance to implementing partners;
4. Take a lead in effective monitoring of activities results implemented by the Project and/or in partnership with other key IOM partners
5. Initiate the periodic desk review of the program operational and administrative activities; providing recommendations to the HoSO to streamline IOM and local partner/ grantee procedures with a view to increasing effectiveness and efficiency
6. Support the project implementation to ensure efficiency of assistance by tracking strategies and actions being taken by partners that contributes to the DRR outcomes/outputs;
7. Work closely with and assist the project team in producing required reporting under the IOM internal Monitoring & Reporting frameworks, and agreements with donor agencies and other key IOM partners;
8. Ensure reporting arrangements are in place and are being implemented to ensure that the reporting requirements are met in a timely manner.
9. Lead the development and implementation of surveys, tracking tools, and computer analysis tools for both quantitative and qualitative data that will be used for adjusting Programs implementation, improving the strategic focus of field operations, providing regular reporting on key issues as defined by the Project Manager/Head of Sub Office.
10. Contribute to the program monitoring of performance indicators and regular reporting systems by preparing data analysis and reports in accordance to program needs.
11. Lead the sub-office Information Management – Monitoring and Evaluation Unit in collaboration with GIS/Information Management Training Coordinator maintain project database, making use of the existing tools and introducing new element as deemed necessary.
12. Collect information of the on-going DRR-related initiatives that capture the good practices, the challenges, and the lesson learned implemented by the project, government and non government agencies, and donor agencies
13. Make sound contributions to knowledge networks and communities of practice;
14. Produce, assimilate, analyse and use programs information from varied and diverse sources to provide in-depth analysis
15. Work closely with Project and Partnership Coordinator, Gender Specialist, and other relevant departments and units, developing database and ensuring smooth and constant flow of project-derived data from all activities recorded
16. Participate in theme group analysis, project technical meetings, workshops/seminars when deemed necessary and /or requested by the HoSO/Project Manager
17. Act as the focal point for BNPB, relevant Technical Working Groups and other national counterparts
18. Work with project team to ensure quality of documentation and reporting
19. Provide capacity-building for project team on the IOM operational guidelines, IOM rules and regulations.
20. Adhere to IOM data protection confidentiality policy as well as strict compliance to IOM Code of Conduct at all times.
21. Perform any other duties as may assigned by Head of Office/PM
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Leadership and Negotiation
Develops effective partnerships with prospective donors and other stakeholders
Establishes and maintains effective working relationships with implementing partners
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follows through with commitments
Performance Management
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that of team members
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
Establishes realistic resource requirements to meet IOM needs
Technical
a) Good understanding of DRR and DRR related framework and regulations.
b) Excellent computer skill (word-processing, spreadsheet, database, e-mail exchange), Advanced knowledge of MS Excel for data analysis and statistical reporting.
c) Proven ability to prepare comprehensive and timely report
d) Ability to provide creative solutions, establish priorities and undertake assigned tasks with minimum supervision.
e) Good written and spoken communications skills,
V. Education and Experience
a) University degree preferably master degree in Humanities and Social Sciences, Business Administration, International Relations. A Master Degree in any of these fields will be highly regarded.
b) At least six years of professional experience in the development and implementation of community-based projects in development and/or in the humanitarian sector with minimum two years at managerial level
c) Thorough knowledge of government structure and development planning and experience in liaison with government agencies, donor, and INGOs/NGOs.
VI. Languages
Fluent in English and Bahasa Indonesia. Ability to speak Sundanese is an advantage.
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int and Please put the following information in your email subject:
(Name)/(Level of Education)/(Educational Background)/(Years of Experience in monitoring & evaluation activities in DRR or development project, UN agencies, NGOs, and other stakeholders)
Example: Budi Setiawan/Bachelor Degree/Social Science/4 years in monitoring & evaluation from xxx organization.
The deadline for applications is 24 October 2012
Due to the expected volume of applications, only candidates under positive consideration will be notified
For more detail info about us, please visit www.iom.or.id
International Organization for Migration (IOM) Indonesia is looking for a Project Assistant III (Information Management - Monitoring and Evaluation Coordinator) according to the terms of reference below:
I. Position Information
Reference No. SVN/ID10/2012/072
Position title Project Assistant III (Information Management - Monitoring and Evaluation Coordinator)
Position grade General Service Staff, Grade 6
Duty station Bandung – West Java, Indonesia
Type of Contract Special All Inclusive Contract for 6 (six) months, subject to the medical clearance. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged
Seniority band: Band III
Job family: Support
Organizational unit: DRR – West Java Project
Position number n/a
Position rated n/a
Subject to rotation n/a
Reporting directly to Head of Sub-Office (HoSO) / Project Manager (PM)
Overall supervision by Chief of Mission
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
Background
The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. The organization acts to help meet the operational challenges of migration, advance understanding of migration issues, encourage social and economic development through migration, and work towards effective respect for the human rights and well-being of migrants. IOM’s work includes preparedness and response activities in migration crises and humanitarian emergencies through recovery and transitional settings.
IOM Indonesia has been working in disaster management for more than three decades, and is gearing up to implement a 24-month Disaster Management Capacity Building and Community Resilience project in West Java. The overall project objective is to contribute to the Government of Indonesia’s continuing disaster management efforts, with the end in view of reducing vulnerability and enhancing resilience of communities to natural disasters. The project will be carried out by IOM in partnership with the Australia Indonesia Facility for Disaster Risk Reduction (AIFDR), Disaster Risk Reduction Platforms, relevant national and sub-national government authorities, the private sector and vulnerable communities in selected districts in West Java province
General Functions:
Under the direct supervision and management of the Head of Office / Project Manager, the incumbent will provide technical assistance related to Information Management - Monitoring and Evaluation for the “STRENGTHENING DISASTER MANAGEMENT CAPACITY AND COMMUNITY RESILIENCE IN WEST JAVA” project.
III. Responsibilities and Accountabilities
1. Provide oversight in monitoring of project activities to assess the overall project implementation with respect to the relevance of the project, the effectiveness of initiatives, and key drivers and factors of success
2. Ensure proper monitoring and information collection of project results that captures changes against the baseline for the project outcome/output with reliable and verifiable sources of information;
3. Based on results of monitoring, where necessary, undertake trouble shooting, suggest corrective measures to the HoSo/PM to make the project stay on track and make arrangements for provision of necessary technical assistance to implementing partners;
4. Take a lead in effective monitoring of activities results implemented by the Project and/or in partnership with other key IOM partners
5. Initiate the periodic desk review of the program operational and administrative activities; providing recommendations to the HoSO to streamline IOM and local partner/ grantee procedures with a view to increasing effectiveness and efficiency
6. Support the project implementation to ensure efficiency of assistance by tracking strategies and actions being taken by partners that contributes to the DRR outcomes/outputs;
7. Work closely with and assist the project team in producing required reporting under the IOM internal Monitoring & Reporting frameworks, and agreements with donor agencies and other key IOM partners;
8. Ensure reporting arrangements are in place and are being implemented to ensure that the reporting requirements are met in a timely manner.
9. Lead the development and implementation of surveys, tracking tools, and computer analysis tools for both quantitative and qualitative data that will be used for adjusting Programs implementation, improving the strategic focus of field operations, providing regular reporting on key issues as defined by the Project Manager/Head of Sub Office.
10. Contribute to the program monitoring of performance indicators and regular reporting systems by preparing data analysis and reports in accordance to program needs.
11. Lead the sub-office Information Management – Monitoring and Evaluation Unit in collaboration with GIS/Information Management Training Coordinator maintain project database, making use of the existing tools and introducing new element as deemed necessary.
12. Collect information of the on-going DRR-related initiatives that capture the good practices, the challenges, and the lesson learned implemented by the project, government and non government agencies, and donor agencies
13. Make sound contributions to knowledge networks and communities of practice;
14. Produce, assimilate, analyse and use programs information from varied and diverse sources to provide in-depth analysis
15. Work closely with Project and Partnership Coordinator, Gender Specialist, and other relevant departments and units, developing database and ensuring smooth and constant flow of project-derived data from all activities recorded
16. Participate in theme group analysis, project technical meetings, workshops/seminars when deemed necessary and /or requested by the HoSO/Project Manager
17. Act as the focal point for BNPB, relevant Technical Working Groups and other national counterparts
18. Work with project team to ensure quality of documentation and reporting
19. Provide capacity-building for project team on the IOM operational guidelines, IOM rules and regulations.
20. Adhere to IOM data protection confidentiality policy as well as strict compliance to IOM Code of Conduct at all times.
21. Perform any other duties as may assigned by Head of Office/PM
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Leadership and Negotiation
Develops effective partnerships with prospective donors and other stakeholders
Establishes and maintains effective working relationships with implementing partners
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follows through with commitments
Performance Management
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that of team members
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
Establishes realistic resource requirements to meet IOM needs
Technical
a) Good understanding of DRR and DRR related framework and regulations.
b) Excellent computer skill (word-processing, spreadsheet, database, e-mail exchange), Advanced knowledge of MS Excel for data analysis and statistical reporting.
c) Proven ability to prepare comprehensive and timely report
d) Ability to provide creative solutions, establish priorities and undertake assigned tasks with minimum supervision.
e) Good written and spoken communications skills,
V. Education and Experience
a) University degree preferably master degree in Humanities and Social Sciences, Business Administration, International Relations. A Master Degree in any of these fields will be highly regarded.
b) At least six years of professional experience in the development and implementation of community-based projects in development and/or in the humanitarian sector with minimum two years at managerial level
c) Thorough knowledge of government structure and development planning and experience in liaison with government agencies, donor, and INGOs/NGOs.
VI. Languages
Fluent in English and Bahasa Indonesia. Ability to speak Sundanese is an advantage.
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int and Please put the following information in your email subject:
(Name)/(Level of Education)/(Educational Background)/(Years of Experience in monitoring & evaluation activities in DRR or development project, UN agencies, NGOs, and other stakeholders)
Example: Budi Setiawan/Bachelor Degree/Social Science/4 years in monitoring & evaluation from xxx organization.
The deadline for applications is 24 October 2012
Due to the expected volume of applications, only candidates under positive consideration will be notified
For more detail info about us, please visit www.iom.or.id
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