Save the Children is a leading, private child-focused non-governmental alliance of 29 member organizations that works in 120 countries throughout the world. Save the Children has worked in Indonesia since 1976 to promote health and nutrition, education, child protection, livelihoods, and emergency preparedness and response. Save the Children has grown enormously in the country and today we operate in 13 provinces across Indonesia. Our program in Indonesia has made significant progress at the national policy level and in Bandung, West Java metropolitan area in facilitating family-based care for neglected and vulnerable children. Currently Save the Children immediately need for experienced staff to be part of our support team whose will assist all West Java program/project in Bandung and Kabupaten Bandung. All position will be based in Kabupaten Bandung.
The position we are looking for are:
Senior Finance & Admin Officer (code: Sr. FAO – Bdg) – 1 post, based in Kabupaten Bandung
The post holder is directly report to Operation Manager (in Jakarta office) – S/he is will take primary responsibility for the financial management of West Java activities and providing support to the Grants Manager in Jakarta Office. S/he will manage all administrative, logistic and HR functions in the field, to ensure optimum support to the Project Managers and smooth functioning of field offices as well as safety and security aspect. Senior Finance & Admin Officer will supervise Cashier and Logistic and Admin Officer for West Java program/project.
Job Responsibilities:
Core Responsibilities
1. Manage the payments process of all West Java project related expenditures:
· Make daily cash payments to suppliers.
· Issuing and monitoring of work floats and any cash advances, ensuring they are settled/repaid in a timely manner.
· Provide support and advice to West Java staff on purchase and payment matters, provide coding as required.
2. Record and review of financial transactions related to programs activities and operations.
· Entering all transactions onto field office spreadsheet on a daily basis, reconciling to cash counts.
· Consolidate and review the monthly field office spreadsheets for all Emergency field offices, prior to submission to the Finance Manager for review.
· Ensure that all data fields are complete, codes are valid and formats are correct.
· Ensure that expenditures are fully charged in accordance with donor budgets on a monthly basis.
· Liaise with field Finance staff on any queries relating to financial information supplied.
3. Ensure sufficient levels of cash are available according to program/operational needs.
· Assist Budget holders in preparation of cash requirement forecasts in line with budgetary requirements.
· Submit monthly forecasts and subsequent weekly cash transfer requests to the Finance Manager.
4. Coordinate and monitor the operations of human resources, administration and logistic functions to ensure the achievement of their goals and efficient performance, such as:
• Ensure staff leave records are maintained and staff is reminded about utilizing their leave according to the individual leave plan for the year.
• Respond to all travel requests of the field team by arranging travel cost effectively and efficiently.
• Develop and maintain an efficient and simple filing system for the program, administration, HR and other general files with the support of an Office Assistant.
5. Monitor implementation and improvement of office procedures (human resources, administration and logistics), such as:
• Socialize SC’s logistic policy and procedures to all field staff.
• Ensure all office requirements (stationary and other supplies) are made available on time.
• Regularly update the Projects Manager West Java program regarding the condition of vehicle and buildings (physical and contractual status).
• Organize for regular maintenance of office equipment, inventories and other resources to ensure efficient functioning of offices.
• Ensure an efficient and healthy office environment for improved efficiency.
• Ensure safety and security implementation in West Java operation and update the PM West Java regularly.
Occasional Significant Duties
1. Provide other financial and grants management support as and when required by Jakarta Office such as;
- liaising with budget holders regarding budgeting, monitoring and revisions to budgets.
- Prepare effective financial management within an emergency program context.
- cover to other Finance staff as required and agreed by Operations Manager.
2. Contribute to ongoing development of improved emergency response policy and practices.
Specific Requirements:
Education: Bachelor degree in Accounting and/or Finance Management.
Skill and Experiences:
· Minimum 5 years of total working experience with at least 3 years working with International NGO .
· Ability to analyze multi-funded operations.
· Concern for detail with analytical thinking.
· Proven good track of implementing efficient supply chain management cycle.
· Good in sub grant, sub contract, partnership process, procedures agreement, etc.
· Ability to set up accounting system in small-medium scale organization.
· Expert in accounting recording system and audit field work.
· Proven good tracking in implementing SUN System and grants management systems will be favorable
· Very good manage tight schedule as team player and good planner.
· Fluent in English, verbal and written.
· Excellent computer skill (Excel, Word, and Power Point).
· Ability to problem solve, show initiative and work independently.
· Respond to requests, queries in timely manner and high initiative.
· Good information sharing/communication skills.
· Excellent self-motivation and initiative to establish working relationships across diverse projects.
· Ability to effectively manage competing priorities and work under pressure.
Updated CV and application letter should be sent toIndonesia.Recruitment@savethechildren.orgid.recruitment@savechildren.org>
Please fill the “subject” column of the e-mails in this format: code of the position <…> - your name <…>.
Closing date for application is 7 (seven) days after this advertisement or up to 10 October 2012
(Only short-listed candidates will be notified)
All recruitment practices and procedures reflect SC’s commitment to protecting children from abuse
The position we are looking for are:
Senior Finance & Admin Officer (code: Sr. FAO – Bdg) – 1 post, based in Kabupaten Bandung
The post holder is directly report to Operation Manager (in Jakarta office) – S/he is will take primary responsibility for the financial management of West Java activities and providing support to the Grants Manager in Jakarta Office. S/he will manage all administrative, logistic and HR functions in the field, to ensure optimum support to the Project Managers and smooth functioning of field offices as well as safety and security aspect. Senior Finance & Admin Officer will supervise Cashier and Logistic and Admin Officer for West Java program/project.
Job Responsibilities:
Core Responsibilities
1. Manage the payments process of all West Java project related expenditures:
· Make daily cash payments to suppliers.
· Issuing and monitoring of work floats and any cash advances, ensuring they are settled/repaid in a timely manner.
· Provide support and advice to West Java staff on purchase and payment matters, provide coding as required.
2. Record and review of financial transactions related to programs activities and operations.
· Entering all transactions onto field office spreadsheet on a daily basis, reconciling to cash counts.
· Consolidate and review the monthly field office spreadsheets for all Emergency field offices, prior to submission to the Finance Manager for review.
· Ensure that all data fields are complete, codes are valid and formats are correct.
· Ensure that expenditures are fully charged in accordance with donor budgets on a monthly basis.
· Liaise with field Finance staff on any queries relating to financial information supplied.
3. Ensure sufficient levels of cash are available according to program/operational needs.
· Assist Budget holders in preparation of cash requirement forecasts in line with budgetary requirements.
· Submit monthly forecasts and subsequent weekly cash transfer requests to the Finance Manager.
4. Coordinate and monitor the operations of human resources, administration and logistic functions to ensure the achievement of their goals and efficient performance, such as:
• Ensure staff leave records are maintained and staff is reminded about utilizing their leave according to the individual leave plan for the year.
• Respond to all travel requests of the field team by arranging travel cost effectively and efficiently.
• Develop and maintain an efficient and simple filing system for the program, administration, HR and other general files with the support of an Office Assistant.
5. Monitor implementation and improvement of office procedures (human resources, administration and logistics), such as:
• Socialize SC’s logistic policy and procedures to all field staff.
• Ensure all office requirements (stationary and other supplies) are made available on time.
• Regularly update the Projects Manager West Java program regarding the condition of vehicle and buildings (physical and contractual status).
• Organize for regular maintenance of office equipment, inventories and other resources to ensure efficient functioning of offices.
• Ensure an efficient and healthy office environment for improved efficiency.
• Ensure safety and security implementation in West Java operation and update the PM West Java regularly.
Occasional Significant Duties
1. Provide other financial and grants management support as and when required by Jakarta Office such as;
- liaising with budget holders regarding budgeting, monitoring and revisions to budgets.
- Prepare effective financial management within an emergency program context.
- cover to other Finance staff as required and agreed by Operations Manager.
2. Contribute to ongoing development of improved emergency response policy and practices.
Specific Requirements:
Education: Bachelor degree in Accounting and/or Finance Management.
Skill and Experiences:
· Minimum 5 years of total working experience with at least 3 years working with International NGO .
· Ability to analyze multi-funded operations.
· Concern for detail with analytical thinking.
· Proven good track of implementing efficient supply chain management cycle.
· Good in sub grant, sub contract, partnership process, procedures agreement, etc.
· Ability to set up accounting system in small-medium scale organization.
· Expert in accounting recording system and audit field work.
· Proven good tracking in implementing SUN System and grants management systems will be favorable
· Very good manage tight schedule as team player and good planner.
· Fluent in English, verbal and written.
· Excellent computer skill (Excel, Word, and Power Point).
· Ability to problem solve, show initiative and work independently.
· Respond to requests, queries in timely manner and high initiative.
· Good information sharing/communication skills.
· Excellent self-motivation and initiative to establish working relationships across diverse projects.
· Ability to effectively manage competing priorities and work under pressure.
Updated CV and application letter should be sent toIndonesia.Recruitment@savethechildren.org
Please fill the “subject” column of the e-mails in this format: code of the position <…> - your name <…>.
Closing date for application is 7 (seven) days after this advertisement or up to 10 October 2012
(Only short-listed candidates will be notified)
All recruitment practices and procedures reflect SC’s commitment to protecting children from abuse
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