The Johns Hopkins Center for Communication Programs (JHU.CCP), a not-for-profit human development organization, combines the science and art of strategic communication to help people around the world make better choice for themselves, their families and their communities. Johns Hopkins established CCP over 20 years ago in recognition of the pivotal role communication plays in the way people think and behave about health and development issues. As a leading international authority on public health, the Johns Hopkins Bloomberg School of Public Health is dedicated to protecting health and saving lives. The mission of JHU.CCP is to use its core strengths —strategic behavior change, knowledge management, advocacy, capacity building and research and evaluation — to achieve these goals. We are currently seeking a qualified candidate for the position of Administrative Assistant in Jakarta.
Project Description:The “My Choice” project is a two-and-a-half year project funded by the Bill & Melinda Gates Foundation. It is designed to contribute to the Government of Indonesia’s family planning goal to increase the nation’s mCPR (modern Contraceptive Prevalence Rate) by addressing barriers to supply and demand issues in 11selected districts. The project is in the process of building its team and is looking forward for a team player and motivated individual to fill this position.
General Position Description: The AdministrativeAssistantwill perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization. S/He will be responsible for answering, screening and transferring inbound phone calls and receiving and directing visitors and clients. S/He will be responsible for supporting the coordination and oversight of logistics, procurement and general office administration activities and systems related to the functioning of the JHU.CCPIndonesia Field Officeto ensure uninterrupted the day-to-day operations within the organization. Will work with in-country personnel to serve and assist with the planning logistics and management of meetings, workshops, training, scheduling and confirmation of appointments, and conduct staff travel arrangement. Maintainsand update records of all administrative related documents, responsible for physical inventory of non-expendable equipment, responsible for procurement support for in-country office, such as, office supplies, equipment maintenance, and manage local procurement in accordance with the office policy and regulation, including oversight of all bids and billings as appropriate.Work with others in a team environment, and other relevant duties as assigned.
Minimum qualifications: D3 degree in administration or related field and five years of relevant experience in the field of management or administrative. Experience working with an INGO is preferable. Requires highly detail-oriented individual capable of working in a very dynamic and fast-paced environment; must have the ability to work independently; must be able to multi-tasks and prioritize; ability to communicate and write in English, and have good knowledge of Microsoft Office packages.
Interested candidatesmay submit CV/resume and application letter to firstname.lastname@example.org by November 30, 2014. Please notify the position applied in the subject line. Only short-listed candidates will be contacted.