Swisscontact promotes economic,
social and ecological development by supporting people to successfully
integrate into local commercial life. Swisscontact creates opportunities for
people to improve their living conditions as a result of their own efforts. The
focus of its systemic intervention in the private sector is the strengthening
of local and global value chains. Through its projects, Swisscontact works to
enable access to professional training, promotes local entrepreneurship,
creates access to local financial service providers and supports the efficient
use of resources with the goal of successfully promoting employment and income
generation.
The
foundation is based in Zurich, Switzerland, and is active in 29 countries and
has some 750 employees.
The
SCPP is a large Public Private Partnership (“PPP”) in Indonesia which has
started in January 2012. The Program is financed by the Swiss Secretariat for
Economic Affairs SECO, The Sustainable Trade Initiative IDH, the Embassy of the
Kingdom of the Netherlands, and five Private Sector Companies from the cocoa
sector for the duration from 2012 – 2015. The Program works directly with
60,000 cocoa farming households in six Indonesian Provinces to improve farm
productivity and livelihood conditions.
For
our Swisscontact SCPP-Program in Indonesia, we are looking for an:
District Admin and Finance Officer
Begin of Employment : December 2014
or as agreed
Place of Duty : 1 person – Aceh Tenggara
1
Person – Pidie Jaya
Overall Task
The District Administration and Finance Officer
is in charge to the proper administration, documentation, and cash accounting
and timely manner payment of the SCPP project in district office.
TASK:
Finance Tasks:
- Prepare monthly Cash Advance Request for District Office in corporation with PO and FC then submit to Regional Office latest on 23rd every month
- Received and Reviewed request of money from FC then give money to FC as program needs after getting approval from Program Officer
- Received all payment voucher/ Receipt from FC and third party then reviewed arithmetically, and properly coding to respective budget
- Received all payment voucher/ Receipt from FC and third party then reviewed arithmetically, and properly coding to respective budget
- Ensure all payment vouchers/ payment receipts are adequate supporting document and following SOP SCPP program such as travel policy, cash management, and procurement standard. If not correct return to requester
- Prepare payment trough petty cash for office operational and ensure all payments are upon approval by PO
- Entry entire payments into BoE after payment done according to correct code of account
- Conducts a petty cash count with PO in a weekly basis.
- Controlling money requested of FC in order settled in timely manner
- Submitted monthly BoE (settlement of advance) to RFO in Medan Office after approved by Program Officer latest on 26th every month
- Send all Original document of BoE to Medan Office for accounting purpose in timely manner
- Copy and Filling entire financial document in District Office
- Any other tasks arise during the course when needed.
Administration
Tasks:
- Responsible for keeping filing system of project activity and financial documentation, and correspondences as well.
- Assist the PO and or Field Facilitators for preparing minutes of meeting of SCPP staff and or project management meeting in the district.
- Organize documentation of staff time recording, and staff’s leave request form of district staff.
- Ensure availability and effective management of office supplies and stock record updating.
- Answer, screen forward and or return phone calls as well as the message.
- Responsible for travel arrangement and hotel reservation for District staff, and official visitors (as requested) in coordination with HR & Admin Officer in Medan Ofice
- Control and review the car LOGBOOKs which are submitted by FC and then provide the resume on monthly base.
- Control Office inventory in corporate with Logistic officer in Regional office
DCC/
Cooperative Tasks:
- Assist DCC and cooperative Board manage DCC fund for operational of DCC and cooperative
- Assist DCC and cooperative in preparing financial report in order completed in timely manner
- Assist DCC and cooperative for all activities and prepare all document/ form that requested by DCC and cooperative
Communication, supervision, and Reporting:
- Prepare monthly Cash Advance Request for District Office in corporation with PO and FC then submit to Regional Office latest on 23rd every month
- Send the monthly financial report to Regional Finance Officer
- Working in close cooperation with Regional Finance Officer, Cash Accountant, and Program Officer in project Regional Office for ensuring the proper accounting process of SCPP project
- Report to the Program Officer and Regional Finance Officer
Special Arrangement:
This job description can be
adjusted according to the development and new requirements of the project upon
agreement of both parties
Education/Qualifications Required Preferred
University degree ( in Accounting and Economic) , preferably with post graduate qualification.
University degree ( in Accounting and Economic) , preferably with post graduate qualification.
Knowledge/Skills:
•
Min three years (included two years on management level
•
Previous working
with one of NGOs
•
Strong sense of
responsibility and control
•
Good interpersonal
skills and commitment working in a team
•
Skills in computer,
software systems (windows, spreadsheet, word processing, e-mail, internet.)
Please submit
your application letter addressing the above qualifications and experience with
your curriculum vitae on 15 November 2014 at the latest to:
Swisscontact-SCPP,
Human Resources Unit, The Vida Building, 5th floor, Jl. Raya Perjuangan No. 8,
Kebon Jeruk – Jakarta Barat 11530 , Tél. +62 21 2951 0200
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