National Oceanic and Atmospheric Administration (NOAA) Assistant - Indonesia
Chemonics International Inc. seeks a National Oceanic and Atmospheric Administration (NOAA) Assistant for the USAID-funded Indonesia Marine and Climate Support (IMACS) Project. The goal of the IMACS Project is to contribute to the sustainable management of Indonesia's marine and coastal ecosystems through support to the Ministry of Marine Affairs and Fisheries (MMAF). For more information on the IMACS Project, please visit our website atwww.imacsindonesia.com.
The IMACS Project is now in its fifth and final year, and is seeking a short-term, National Oceanic and Atmospheric Administration (NOAA) Assistant to help the NOAA representative operations team, to conduct short-term in-country training, workshop, and event requirements for the project in a holistic manner. The position of Short-Term National Oceanic and Atmospheric Administration (NOAA) Assistant will be responsible for assisting in the management, design arrangement and execution of training programs, workshops, and events carried out or supported by NOAA. The assistant will do this work in compliance with USAID regulations and the contract signed by USAID and Chemonics.
National Oceanic and Atmospheric Administration (NOAA) Assistant will at all times adhere to and act according to the Chemonics Professional Code of Ethics (“Living Our Values”) and will make the principles of the Code a part of the project’s culture and standard operating procedures.
National Oceanic and Atmospheric Administration (NOAA) Assistant will also ensure that a good and professional relationship with the Ministry of Marine Affairs and Fisheries is fostered and maintained throughout the life of the project.
This position is based in Jakarta, beginning on/around May 15, 2015 through on/around June 25, 2015, working approximately 20 days for the Level of Effort (LOE).
The Short-Term National Oceanic and Atmospheric Administration (NOAA) Assistant will ensure short-term training, workshops and events meet organizational and administrative quality goals, including all record keeping, data on participants and bills from vendors are complete in a timely and cost-effective manner. Specifically the Short-Term National Oceanic and Atmospheric Administration (NOAA) Assistant will carry out the following tasks, among others as needs dictate:
- Coordinate all logistical aspects of trainings, workshops and events including, but not limited to, arranging travel, processing travel clearances, fielding consultants, arranging the venue, confirming training participants, preparing invitations, banner and backdrops.
- Label and maintain all administrative files in regards to trainings, workshops and events including travel clearances/itineraries, consultant transport and lodging information, and all other non-accounting related documentation.
- Provide administrative support to the operations and NOAA’s technical teams in Jakarta.
- Responsible the training, workshop, event reimbursements and bookkeeping, and monthly expenditure reports and back-ups to Chemonics’ home office.
- Ensure that evaluations are completed for each training.
- Prepare brief reports of trainings convened or attended by NOAA’s technical teams and Task leaders and the financial report of the training(s) she/he is responsible for.
- Assist the operations team in hosting project visitors and arranging meeting details.
- Answer inquires and supply available project information from counterparts or work partners, as necessary.
- Fulfill other administrative and financial functions, and travel, as required.
- Bachelor’s degree in business management required or in lieu of at least two years working experience in donor related program.
- Experience in arranging logistical, travel and venue is required.
- Experience in working with stakeholders such as government officer and fisheries industry related is an advantage.
- Familiarity with MMAF governance systems and roles of key stakeholders both national and local levels of government.
- Experience in providing administrative support on donor related program specifically working with USAID program is an advantage.
- Good communication and written in English is required.
- Strong communication skills.
Interested candidates should send a CV and cover letter to IMACSproject@gmail.com not later than May 13, 2015 with “NOAA Assistant” in the subject line. No telephone inquiries, please. Finalists will be contacted.
In addition, please download and complete Chemonics’ equal employment opportunity self-identification form and submit it separately to EEOselfidentify@chemonics.com with only “NOAA Assistant” in the subject line. If you prefer not to disclose your sex, race, or ethnicity, you may check “I do not wish to complete the information requested.” Thank you for completing the form and supporting our equal employment opportunity reporting requirements.
Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.