Kemitraan

Currently we have immediate vacancy for high caliber Indonesians with high integrity to fill the following position: 

VACANCY: EXECUTIVE SECRETARY/ HEAD OF INDONESIA JIC SECRETARIAT (MFP3)

Organizational Context

The Government of Indonesia (GoI) embarked on a negotiation process with the European Union (EU) regarding a Voluntary Partnership Agreement (VPA) under the Forest Law Enforcement, Governance and Trade (FLEGT) Action Plan in 2007. Central to the VPA is a timber legality assurance system (TLAS) or Sistem Verifikasi Legalitas Kayu (SVLK) as laid down in Forestry Minister’s Regulation P.38/Menhut‐II/2009 and its amendments P.95/Menhut‐II/2014. SVLK assures that timber and timber products harvested and processed in Indonesia are originated from legal sources and comply with Indonesian laws and regulations.

Functions/Key Results Expected

-To plan and to ensure the implementation of all Secretariat activities;  

-To prepare the Terms of Reference (ToR) and reports for relevant JIC activities; Closely coordinate with MoEF and MFP   team to facilitate the implementation of meetings, discussions, and workshops of the JIC and its related meetings which     includes but not limited to: 

   a. Impact Monitoring; b. Periodic Evaluation; c. Annex revisions (as required); d. Independent Market Monitoring); e.        Joint Communication; f. Joint Expert Meeting;   g. Technical Working Group Meeting h. Joint Working Group Meeting i.    Joint Implementation Committee   Including all preparation meeting  

-To coordinate and to report the results of the activities to the Focal Points through the relevant Directors and Chairman of   the Negotiations (including MoM, RoD etc)    

-To facilitate translation of documents;    

-To facilitate meetings with other relevant stakeholders related to the implementation of the FLEGT‐VPA and SVLK;  

-To facilitate a field visit as necessary   And other tasks as directed by supervisor

Impact of Results

Good coordination with relevant stakeholders and MoEF and good delivery of the Secretarial tasks will strongly support the implementation of the FLEGT VPA

Competencies

Corporate Responsibility & teamwork: Serves and promotes the vision, mission, values, and strategic goals of the Partnership Plans, prioritizes, and delivers tasks on time Participates effectively in a team-based, information-sharing environment, collaborating and cooperating with others Responds flexibly & positively to change through active involvement People Skills: Recognizes and responds appropriately to the ideas, interests, and concerns of others Sets clear performance goals and standards; executes responsibilities accordingly Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Partnering & Networking: Seeks and applies knowledge, information, and best practices from within and outside the Partnership Results-Orientation: Plans and produces quality results to meet established goals Innovation & Judgment Contributes creative, practical ideas and approaches to deal with challenging situations Strives for quality client-centered services (internal/external) Communication: Demonstrates effective written and oral communication skills Demonstrates skills of a successful negotiator Job Knowledge & Expertise Executes day-to-day tasks systematically & efficiently Uses Information Technology effectively as a tool and resource Motivated & demonstrates a capacity to pursue personal development & eager to learn

Recruitment Qualifications 

Education and Skill: 

• Bachelor degree in relevant subjects. Preferably with good understanding of Forestry Sector and/or timber certification and international negotiation process;    • Extensive experience in working with multistakeholders, including with government institutions and structures; • Good leadership and managerial skill is a must, including good experience as event organizer. Preferably have prior experience in working for bilateral and multilateral international projects; • Good understanding of project administration, including development of TOR, event organizing, administering letters;   • Good interpersonal skills including ability to liaise with numbers of different stakeholders and numbers of different teams within the Secretariat ; • Good responsive skills and ability to work under pressure and tight deadlines. • Good communication skill, both Bahasa Indonesia and English, in verbal, writing, reporting, and presentation;   

Experience: 

Min. 5 years of relevant experience in managing Secretariat and facilitating negotiation between parties 

Language Requirements: 

Fluency in English and Bahasa Indonesia

Please visit http://www.kemitraan.or.id/vacancy-executive-secretary-head-indonesia-jic-secretariat-mfp3  for more details of the position. Only application submitted through our website will be processed. All applications are appreciated and will be treated with confidential manner. Only shortlisted candidates will be contacted.