Monitoring and Reporting Officer for SPARC Project (for Indonesian Nationality Only)
Location : Kupang, INDONESIA
Application Deadline : 13-May-15
Type of Contract : Service Contract
Post Level : SC-8
Languages Required :
Duration of Initial Contract : 12 months with possibility for extension
“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”
Strategic Planning and Action to strengthen climate resilience of Rural Communities in Nusa Tenggara Timur (SPARC) is a Global Environment Facility/Special Climate Change Fund (GEF/SCCF) funded project through UNDP and being implemented by Ministry of Environment and Forestry (KLHK) and Bappeda NTT Province. Project duration is 2013-2016. SPARC project focuses on strengthening and developing climate resilient institutions and rural communities around livelihoods, food and water security in NTT Province. The pilot districts are East Sumba, Sabu Raijua and Manggarai districts. In particular, the project will support the following long-term solution: 1) Local government (including both provincial and district governments) has integrated climate resilience principles in policy, planning and budgeting, and have the institutional capacity to develop, implement and monitor; and 2) Communities will strengthen their food and water security as well as diversify their livelihoods in anticipation of further changes in the climate and its impacts. The results of the project are expected to contribute to the development on national policy on climate change adaptation.
Under the guidance and supervision of the SPARC Project Manager, the Monitoring and Reporting Officer contributes to the effective implementation of the evaluation policy, ensures that minimum monitoring and evaluation requirements for the project are met, and participates in the conduct of thematic and crosscutting evaluations.
The Monitoring and Reporting Officer works in close collaboration with other Project Management team members, Programme and Operations Teams in the UNDP Country Office, and Government officials, particularly the SPARC project Implementing Partners Ministry of Environment and Forestry and BAPPEDA NTT province, to ensure that thematic, programme and project evaluations are carried out according to schedules and that findings and recommendations are implemented and followed up.
This position is located primarily in project under the overall guidance of National Project Manager (NPM) or Project Officer depending structure in the PMU. The incumbent will contribute to the effective implementation of the evaluation policy, ensures that minimum monitoring and evaluation requirements for projects are met, and participates in the conduct of thematic and crosscutting evaluations. S/he will be responsible to ensure that project evaluations are carried out according to schedules and that findings and recommendations are implemented and followed up.
The M&R Officer will also track results and apply the monitoring framework as set up in the project document in line with prevailing internal monitoring guidelines, ensuring that reporting arrangements and requirements are in place and are being implemented in a timely manner.
Duties and Responsibilities
1. Ensures the implementation of monitoring and reporting policies and strategies, focusing on achievement of the following results:
Analysis of requirements as basis for development of monitoring and evaluation guidelines for SPARC project.
Implementation of performance monitoring and evaluation of partner NGOs and targeted communities (Kemas ProKlim) based on the submitted work plan and proposal.
Monitoring and development of evaluation report on the achievements of SPARC project based on the expected results, following the Government and GEF monitoring template.
Inputs to the monitoring and evaluation workplan of NGOs and Communities.
Promotion of evaluation standards, quality assurance/control and capacity development in the project.
2. Facilitation of capacity building process of stakeholders for effective monitoring, focusing on achievement of the following results:
Guidance on project monitoring and evaluation policies, procedures and practices to project team, NGOs partners and Community groups (Kemas Proklim). Provision of guidance at the design stage of activities.
Provision of technical capacity for monitoring and evaluation to project team NGOs partners and Community groups (Kemas Proklim).
Follow up on implementation of evaluation recommendations.
3.Ensures facilitation of knowledge building and knowledge sharing in the area of monitoring and reporting, focusing on achievement of the following results:
Identification and formulation of lessons learned from evaluations and studies to be integrated into broader knowledge management efforts.
Contribution to the implementation of Evaluation Knowledge Management and Learning Strategy.
Participation in results-oriented monitoring and evaluation training efforts in the Country Office.
• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others.
• Informed and transparent decision making
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Preparing information for advocacy
Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis
Assesses project performance to identify success factors and incorporates best practices into project work
Researches linkages across programme activities to identify critical points of integration
Monitors specific stages of projects/programme implementation
Building Strategic Partnerships
Level 1.2: Maintaining a network of contacts
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products
Generates new ideas and proposes new, more effective ways of doing things
Documents and analyses innovative strategies/best practices/new approaches
Resource Mobilization (Field Duty Stations)
Level 1.2: Providing inputs to resource mobilization strategies
Analyzes information/databases on potential and actual donors
Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Documents and analyses innovative strategies and new approaches
Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline
Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Analyzes the requirements and synthesizes proposals
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Level 1.2: Preparing information for global advocacy
Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
Maintains a functioning network of contacts in the media and civil society, to promote a
Level 1.2: Establishing effective client relationships
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Willingness to take Prince2 training and certification, RMG
Required Skills and Experience
Bachelor Degree or Master Degree or equivalent in Environmental Science, Agriculture/Forestry, Political Science, Economics. Higher education degree is preferable.
Minimum 6 years for Bachelor Degree or 2 years for Master Degree of relevant experience in development issues. Some experience in monitoring and evaluation with a background and interest in the analysis of socio-economic issues and related policy matters. Experience in the usage of computers and office software packages, experience in handling of web based management systems.
Experience working in NTT province is a plus.
• Fluency in written and spoken English is an absolute necessity;
• Fluency in written and spoken Bahasa Indonesia is required.
• Demonstrated strong familiarity with UNDP development projects in Indonesia.
• Solid experience monitoring and producing high quality report of SPARC projects.
• Strong knowledge and experience in project management support are essential as as well as ability to draft high quality report supported with graphic and statistical summaries.
• Experience in monitoring, evaluation and reporting with a background and interest in the analysis of socio-economic issues and related policy matters.
• Knowledge on various donor’s reporting requirements
• Excellent analytical skill and advance computer skills required, knowledge of spreadsheet and database packages
• Good inter-personal and team building skills.
• Full time availability for project management support duties is essential.
• Familiar with Government and UN/UNDP procedures would be desirable
• Experience in handling of web based management systems would be highly desirable.
APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11
Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements
Position No. :
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.