Minggu, 15 Februari 2015


Hivos is a Dutch non-governmental organization guided by humanist values. It
aims at structural poverty alleviation with a strong focus on civil society
building and sustainable economic development. Hivos provides financial
support for local NGO's, is active in networking, lobbying and exchanging
knowledge and expertise. For its Southeast Asia Regional Office in Jakarta,
Hivos seeks qualified Indonesian candidates for the position of:

Title : Programme Assistant Switch Asia

Duty Station : Jakarta, Indonesia 

Duration : One year with possibility of extension

Report to : Project Manager Switch Asia

Aim of the job

The European Union will support the promotion of Sustainable Consumption and
Production (SCP) patterns and behavior in Asia through an improved
understanding by mobilizing the private sector, i.e. SMEs, retailers,
consumer organization, financial institution, along with relevant public
sector authorities. Based in Jakarta, Indonesia, the project aims to promote
SCP of hand-woven textiles (songket, ulos, lurik, abaca, ikat) in Indonesia
and the Philippines by scaling up successful SCP practices throughout the
market chain and supporting the development of an enabling policy
environment. Hivos will implement the project together with 3 partner
organizations who's all have experience of working with producers, industry
and government to promote the development of the sector. The action targets
8,500 hand-woven textile entrepreneurs and cooperatives in 20 provinces in
Indonesia and the Philippines over 4 years project period. 

Functional context

The Programme Assistant Switch Asia will be part of the management team
overseeing the project, designed, to be delivered with the following
implementing partners in Indonesia, and the Philippines: Association for
Women in Small Business Assistance (ASPPUK in Indonesia), Non-Timber Forest
Product - Exchange Programs (NTFP-EP in Philippines), Cita Tenun Indonesia
(CTI in Indonesia), Badan Nasional Sertifikasi Profesi (BNSP in Indonesia),
and the Philippines Textile Research Institute.

The Programme Assistant will also be assisting the Project Manager to ensure
the contract management and implementation of the project is delivered as
outlined in the Project Contract with the European Union and to meet with
Hivos standard.

The position is Jakarta-based.

Roles and responsibilities

A. Programme Management Support

1. Support Project Manager in monitoring the effectiveness and efficiency
of the implementing partners' performance. In particular: monitoring and
evaluation task, compiling financial and technical reports of the project
implementation in accordance with EU and Hivos standard.

2. Provide technical support to implementing partners, if required. The
support will require short term but frequent travel to different locations
in Indonesia and Philippines.

3. Coordinate with all partners, directly or indirectly (by email or
telephone) for i.e. report reminder.

4. Organize meeting/workshop/events that led by Hivos in relation with
the project implementation

5. Prepare Minutes of Meeting (MoM) during coordination meeting and other
activities involving Hivos. Make a documentation and send this MoM to all

6. Manage the website (i.e. update content, photos, translation, check
visitors, etc).

7. Support Project Manager in coordination with Finance Officer.

B. Project Administration

1. Collect reports, photos and other documents from partners related to
project (i.e. ToR, MoM, training materials).

2. Update number of project beneficiaries.

3. Register Quarterly Narrative Report to Hivos' Management Information
System by forwarding emails in coordination with Admin team.

4. Check Hivos' Management Information System regularly (i.e. for
assessment schedule, payment schedule, etc).

5. Prepare contract and ToR for consultants.

6. Process payment to partners for activities by using Hivos Own Project
(transfer request) upon completion of supporting documents from partners as
a valid document for reimbursement.

7. Prepare payment/transfer request to consultants (i.e. report writer,
translator, auditor, etc).

8. Prepare ToR, transportation ticket, cash advance for duty trips of the
staff of department.

9. Prepare liquidation report of the duty trips that have been completed.

10. Provide duty trip report (if participated) and remind other team members
to prepare such report.

11. Ensure that time sheets of all project staffs are prepared based on EU

12. Register in and outgoing mails.

13. File all Switch Asia project documents and ensure the availability of
the documents when needed.

Knowledge and Experiences

* Minimum 2 (two) years of professional experience in private
sector or donor organization, on project management.

* Has a strong experience managing administrative and financial
reporting of project.

* Demonstrate professional verbal and written communication skill
in English and Bahasa Indonesia.

* Demonstrate successful tracking record working in and within
multidisciplinary team.

* Has a strong interpersonal communication and negotiation skill
with internal and external stakeholder.

* Having EU-funded project management experience is a preference.

* Previous working experience in an international
environment/organization is an advantage.

* Passion in capacity building, social development or
entrepreneurship-related issues would be an advantage.

* Having respect for a humanitarian or humanist principle and
willing to work in a non-discriminating, neutral, impartial and gender equal

What do we offer? 

An inspiring and dynamic working environment, dedicated colleagues and the
possibility to work for an ambitious new international initiative of Hivos

How to apply?

To apply for this position please submit:

* A cover letter expressing motivation for the position.
* A CV, no more than 4 (four) pages, that highlights how the candidate
meets the expected qualifications.

To: application.id@hivos.org no later
than Thursday, 26 February 2015.

Please specify the position name you are applying for ('Programme Assistant
Switch Asia') in the 'subject' line of your email. This position is opened
for Indonesian nationality. Only shortlisted candidates will be notified.

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