|Division/Department||Finance and Administration|
|Salary||IDR 116,373,611 Annually|
|Reports to||Director of Management and Operations|
STATEMENT OF WORK (SOW)
Imprest Fund Management
- Makes properly authorized cash and EFT payments to commercial vendors, contractors, staff, and Volunteers. Verifies all vouchers
- Provides interim advances for the purchases of supplies to Peace Corps staff when authorized by the DMO or Country Director
- Monitors and anticipates cash flow expenditures to maintain sufficient cash for Peace Corps operations while remaining below
- Prepares weekly replenishment requests (unless expecting collections that will raise imprest balance over authorized
- Serves as the primary point of contact with local bank officials on matters pertaining to Peace Corps/Indonesia banking operations.
- Reconciles bank account balances on a monthly basis during monthly cash count and submits the monthly bank statement to FSC
- Performs the analysis and submits requests for temporary increases to imprest level during the PST and periodically as needed.
- Prepares and maintains accountability for advances to alternate cashiers when such advances are properly authorized by the CD.
- Collects funds due on bills of collection, travel advance reimbursement, and proceeds of sale; retains or deposits collected funds,
- Balances imprest fund on a daily basis, and reconciles imprest fund with ACDC reports immediately upon arrival each Monday.
Finance and Accounting Duties
- Enters all cash transactions into ForPost on a real-time basis, coding all payments and collections according to policy in the Peace Corps Manual and the Overseas Financial Management Handbook.
- Maintains all records of and ensures the safekeeping of all accountable forms, including collections forms, cashier reimbursement vouchers and/or accountability report forms, and deposit slips.
- Maintains accurate and current files of sub-vouchers, cashier replenishment requests, purchase card and travel card, reconciliation and verification documents, FSC Bangkok reports, and all other relevant cashier documents. Prepares reports as required, meeting timelines as set down by DMO, IFO, FSC Bangkok, Peace Corps/Indonesia, and/or Peace Corps/Washington.
- Serves as a cardholder of USG Travel Card and Purchase Card. Liaise with vendor to pay goods and services received and maintain complete purchase file.
- Establishes and adjusts Credit Card obligations based on estimations and/or actual invoices as necessary.
- Monitors the Outstanding Travel Advances Report on a weekly basis.
- Recommends possible solutions to the DMO about financial issues or the establishment of suitable control procedures. Tracks exchange rates.
- Prepares local and international Travel Authorizations, inquires to ensure sufficient budget authority, establishes and adjusts obligations as needed.
- Communicates with local staff about travel plans and ensures obligations are sufficient throughout the quarters.
- Reviews all travel vouchers for accuracy and processes all travel advances
- Serves as the backup point of contact with travel agencies and obtains quotes and/or tickets for Volunteers and staff when necessary.
Volunteer Support Duties
- Facilitates the opening of bank accounts for Volunteers and serves as the point of contact for all bank related issues.
- Gives presentations during Peace Corps trainings including In Service Training (IST) and Pre Service Training (PST).
- Performs official travel as required to ensure that all Volunteer payment systems are functioning well.
- Other duties as assigned by the DMO.
- Serves as backup to the Financial Specialist, Administrative Assistant-Finance and GSA on an as-needed basis.
- TDY Travel: The Contractor is subject to worldwide availability and may be requested by the Peace Corps to be reassigned or transferred permanently to another Peace Corps Post/Headquarters or perform temporary duties (TDY) as required and to travel to other assignments within Peace Corps’ as assigned. Any such reassignment or transfer shall be subject to agreement of the Contractor. The Statement of Work as defined will remain the same; however the duties may be subject to change as determined by the Contracting Officer.
SAFETY AND SECURITY SUPPORT
- Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD.
- Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
LEVEL AND EFFORT
- Performs duties at assigned Post during a 40 hour work week. Will be required to travel on an overnight basis as needed to support PCVs. May be required to work outside of or in addition to normally scheduled hours to support PCVs and fulfill other post requirements. May participate in in-country or out-of-country trainings provided to PC staff.
WORK EXPERIENCE REQUIREMENTS AND QUALIFICATIONS
- Demonstrated ability to manage cash fund and analyze financial transactions, records, and reports.
- Ability to meet deadlines, meticulous work habits, attention to detail, and the highest level of integrity and honesty.
- Ability to understand, interpret, and communicate complex transactions, policies, procedures, issues and inquiries in both languages.
- Ability to travel outside Surabaya, occasionally overnight.
- Proficiency in the use of Microsoft Office, especially spreadsheets.
- Must be able to pass and keep a background investigation clearance.
- Bachelor’s degree or Equivalent in Accountancy, Business Administration, Finance or related field.