Job Vacancy: Program Officer
ASEAN Parliamentarians for Human Rights (APHR) was founded in June 2013 with the objective of protecting the human rights of the people of ASEAN. A member-based organisation made up of parliamentarians and influential persons from across Southeast Asia, APHR represents a regional response and approach to human rights concerns, utilizing the specific characteristics and abilities of its members to advocate for rights protection and the bringing of offenders to justice
APHR works closely with and supports the work of civil society and human rights defenders and encourages sustainable and alternative solutions that increase pressure on international, regional and multilateral bodies and governments to ensure accountability and the enforcement of international human rights laws.
APHR founding members include many of the region’s most progressive parliamentarians with a proven track record on human rights advocacy work. It also counts among its advisors senior statesmen and highly influential and respected individuals that traverse political and national divides.
This dynamic and young organization is looking to fill a number of positions within its Secretariat, providing opportunities for motivated and talented individuals to help drive and shape the organization as it grows.
Scope of the Work
ASEAN Parliamentarians for Human Rights (APHR) is looking to recruit a Programs Officer to ensure proper administration of its projects and implementation of activities. In addition, the Program Officer will occasionally engage in advocacy and networking with NGOs, CSOs parliamentarians and other stakeholders. Applicants should be highly motivated and be able to demonstrate previous experience and knowledge of running NGO programs. Knowledge and demonstrated interest in human rights issues in Southeast Asia is highly desirable for this position but those with relevant professional experience in related fields will be considered. The position requires regular travel in the region.
APHR’s existing programs are focussed on advocacy and research activities on key human rights in Southeast Asia. APHR is also working on internal strategies including strengthening MP membership, reach, and awareness of the organisation throughout the region and beyond, which the Programs Officer will play a large part in ensuring the success of.
The Programs Officer, working closely under the Programs Manager and Executive Director, is responsible for the day-to-day management, planning and delivery of APHR programs and related activities. He/she must be organised and able to work on several projects concurrently.
Working remotely much of the time you must be self-motivated, disciplined and well organised, and possess strong communications skills in English. Applicants of all nationalities are encouraged to apply.
Primary Duties and Responsibilities
Plan the project
- Define the scope of the project in collaboration with senior management
- Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
- Determine the resources (time, money, equipment, etc) required to complete the project
- Develop a schedule for project completion that effectively allocates the resources to the activities
- Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
- Determine the objectives and measures upon which the project will be evaluated at its completion
Implement the project
- Execute the project according to the project plan
- Develop forms and records to document project activities
- Set up files to ensure that all project information is appropriately documented and secured
- Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
- Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
- Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
Control the project
- Co-write reports on the project for management and for funders
- Assist in communications with funders as outlined in funding agreements
- Monitor and approve all budgeted project expenditures
- Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
- Manage all project funds according to established accounting policies and procedures
- Ensure that all financial records for the project are up to date
- Prepare financial reports and supporting documentation for funders as outlined in funding agreements
Evaluate the project
- Ensure that the project deliverables are on time, within budget and at the required level of quality
- Evaluate the outcomes of the project as established during the planning phase
Qualifications and Experience
· At last three years experience working in a related field, preferably in the field of NGO program management in human rights within a Southeast Asian context
· Bachelors degree in a related field
· Demonstrated knowledge of NGO program management and capacity building principles
· Fluency in written and spoken English
· Self-motivation, self-discipline and communication skills are a key element of the position as you will often not be working in a traditional office environment
· Ability to meet deadlines in a high pressure environment
· Proficient use of common office software programs including Microsoft Word and Excel
· Demonstrated knowledge and dedication to human rights values and of Southeast Asian politics and human rights issues
· Fluency in at least one ASEAN language
· Experience working with parliamentarians and/or government
· Expert knowledge of ASEAN human rights instruments and the issues facing the development of a regional human rights mechanisms in Southeast Asia
Working Conditions / Salary and Benefits
· As the Programs Officer you will be based in the city of your choosing within ASEAN. The majority of APHR staff work remotely though APHR has offices in Jakarta and Bangkok. Applicants based in Bangkok, Jakarta, Manila, Kuala Lumpur, Singapore, Phnom Penh, Yangon and any other regional capital are encouraged to apply. No relocation package is offered.
· You will be hired on a fixed-term, 12-month contract (renewable each year) and will be responsible for your own tax contributions and visa and work permit requirements where applicable.
· APHR operates under a standard five-day working week but you may be required to work some evenings and weekends to monitor program activities and when on mission. Days in lieu will be provided for non-standard workdays.
· National holidays of the country of your residence will be observed, as well as 15 days paid annual leave.
· APHR offers a competitive local salary package with health benefits.
How to apply
APHR is a dedicated equal opportunities employer and invites applicants of all nationalities based in Jakarta, Indonesia to apply. APHR offers competitive salaries and benefits packages and positions are on a yearly fixed-term contract basis with the option of renewal.
Deadline for application: 12 May 2015. We will be reviewing applications as they come in and may consider selecting a shortlist before the deadline, so we welcome early applications. Send your CV/resume and cover letter to firstname.lastname@example.org. Please also state your earliest start date in your application.
Only shortlisted candidates will be contacted