Hivos is a Dutch non-governmental organization guided by humanist values. It aims at structural poverty alleviation with a strong focus on civil society building and sustainable economic development. Hivos provides financial support for local NGO's, is active in networking, lobbying and exchanging knowledge and expertise. For its Southeast Asia Regional Office in Jakarta, Hivos seeks qualified Indonesian candidates for the position of:
Title : Project Officer for Survivor Project
Duty Station : Dilli, Timor Leste
Duration : 2 years (2014-2016).
Responsible to: Project Manager
Functional context
The Project Officer supports the Project Manager in implementing the project named "Empowering Timorese Survivors of Gender Based Violence during the Conflict and Post Conflict Periods". Special focus is on management and administrative tasks for overall grant system of the program as well as assisting in logistics for brokering events. However, it also requires a strong initiative and independency in managing the program.
Roles and responsibilities:
A. Programme Management Support
1. To support the partnership management including performing monitoring and evaluation through out-of-town travels.
2. To assist studies or research for the development of Hivos's programmes including performing desk review.
3. To organize workshops, meetings, trainings as necessary, take minutes and coordinate overall project agendas.
B. Project Administration
1. To assist in the preparation of all necessary documents and administrative handling for new outgoing contractual commitments for partner organizations and consultants according to existing procedures (rejection
letters, organization assessments, project summary and organization descriptions, entrance of data in project administration, contract letter and cover letter to partners) and ensure the collection and record/filling
system of all documentation.
2. To process annual progress reports and informing partners on the outcome.
3. To monitor the timeliness of report submission from partners and follow up any delay.
4. To process and ensure the project payments; ensure the confirmation of receipt of payments by partner organizations and communicate the transfer process with partner organizations and register the receipt of financial reports in project administration and forward necessary information to relevant Project Managers.
5. To ensure effective administration and information support services to facilitate project management and communication with partner organizations.
6. To register relevant administrative data in the project administration.
7. To ensure that logistics of the project is available (procurement and maintenance of project equipment and supplies according to guidelines and procedures).
Knowledge, experiences and competencies
Excellent knowledge of development issues with emphasis on gender and violence against women issues in Timor Leste. Good understanding of and strong affinity with civil society, in particular with non-governmental
organizations. Strong organizational, administrative and communication skills, particularly proficiency of writing in English. A good team worker. Prior experience in grant making will be regarded as an asset.
Furthermore, PO are flexible, communicative and open. They can indicate their limits in time, plan well, be assertive and decisive. PO often bring academic and analytical thinking along and have a proactive attitude and
often come up with new ideas. She/He is willing to work, responsible and independent and can perform under pressure.
What do we offer?
An inspiring and dynamic working environment, dedicated colleagues and the possibility to work for an ambitious new international initiative of Survivors Project.
How to apply?
To apply for this position please submit your CV including 3 references and a cover letter to application.id@hivos.org
no later than Tuesday, 10 February 2015.
Please specify the position name you are applying for ('PO Survivor Project') in the 'subject' line of your email. This post opens for Timorleste nationality. Only shortlisted candidates will be notified.
Title : Project Officer for Survivor Project
Duty Station : Dilli, Timor Leste
Duration : 2 years (2014-2016).
Responsible to: Project Manager
Functional context
The Project Officer supports the Project Manager in implementing the project named "Empowering Timorese Survivors of Gender Based Violence during the Conflict and Post Conflict Periods". Special focus is on management and administrative tasks for overall grant system of the program as well as assisting in logistics for brokering events. However, it also requires a strong initiative and independency in managing the program.
Roles and responsibilities:
A. Programme Management Support
1. To support the partnership management including performing monitoring and evaluation through out-of-town travels.
2. To assist studies or research for the development of Hivos's programmes including performing desk review.
3. To organize workshops, meetings, trainings as necessary, take minutes and coordinate overall project agendas.
B. Project Administration
1. To assist in the preparation of all necessary documents and administrative handling for new outgoing contractual commitments for partner organizations and consultants according to existing procedures (rejection
letters, organization assessments, project summary and organization descriptions, entrance of data in project administration, contract letter and cover letter to partners) and ensure the collection and record/filling
system of all documentation.
2. To process annual progress reports and informing partners on the outcome.
3. To monitor the timeliness of report submission from partners and follow up any delay.
4. To process and ensure the project payments; ensure the confirmation of receipt of payments by partner organizations and communicate the transfer process with partner organizations and register the receipt of financial reports in project administration and forward necessary information to relevant Project Managers.
5. To ensure effective administration and information support services to facilitate project management and communication with partner organizations.
6. To register relevant administrative data in the project administration.
7. To ensure that logistics of the project is available (procurement and maintenance of project equipment and supplies according to guidelines and procedures).
Knowledge, experiences and competencies
Excellent knowledge of development issues with emphasis on gender and violence against women issues in Timor Leste. Good understanding of and strong affinity with civil society, in particular with non-governmental
organizations. Strong organizational, administrative and communication skills, particularly proficiency of writing in English. A good team worker. Prior experience in grant making will be regarded as an asset.
Furthermore, PO are flexible, communicative and open. They can indicate their limits in time, plan well, be assertive and decisive. PO often bring academic and analytical thinking along and have a proactive attitude and
often come up with new ideas. She/He is willing to work, responsible and independent and can perform under pressure.
What do we offer?
An inspiring and dynamic working environment, dedicated colleagues and the possibility to work for an ambitious new international initiative of Survivors Project.
How to apply?
To apply for this position please submit your CV including 3 references and a cover letter to application.id@hivos.org
no later than Tuesday, 10 February 2015.
Please specify the position name you are applying for ('PO Survivor Project') in the 'subject' line of your email. This post opens for Timorleste nationality. Only shortlisted candidates will be notified.
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