Greenpeace

GREENPEACE RECRUITMENT PACK

Greenpeace, one of the world’s most respected and dynamic organizations, is an international non-profit global campaigning organization that acts to ensure the ability of Earth to nurture life in all its diversity.  At the heart of Greenpeace’s campaigns is the tradition of non-violent, direct action against environmental abuse and destruction.

Greenpeace exists because this fragile earth deserves a voice. It needs solutions. It needs change. It needs action.

Greenpeace acts to change attitudes and behavior, to protect and conserve the environment and to promote peace by:

• Catalyzing an energy revolution to address the number one threat facing our planet: climate change.
• Defending our oceans by challenging wasteful and destructive fishing, and creating a global network of marine reserves.
• Protecting the world's ancient forests and the animals, plants and people that depend on them.
• Creating a toxic free future with safer alternatives to hazardous chemicals in today's products and manufacturing.
• Campaigning for sustainable agriculture by rejecting genetically engineered organisms, protecting biodiversity and encouraging socially responsible farming.

Greenpeace is present in 40 countries across Europe, the Americas, Asia, Africa and the Pacific.

To maintain our independence, Greenpeace does not accept donations from governments or corporations but relies on contributions from individual supporters and foundation grants.

For over 40 years, Greenpeace has been successful in our campaigns to reverse environmental degradation by bearing witness to environmental destruction and exposing and confronting environmental abuse. Greenpeace campaigns have been vital in informing government policies on the environment and effecting changes in business practices which lead to various environmental problems.

Greenpeace in Southeast Asia

Greenpeace opened our first office in Southeast Asia in 2000. In that time we have led successful campaigns throughout the region, securing fresher air, cleaner water and a healthier environment through changing industry practices and government policies. Greenpeace actively campaigns across the region to catalyze an energy revolution, protect ancient forests and our oceans, create a toxics-free future and create a shift to sustainable agriculture.

Greenpeace has three offices in Southeast Asia (GPSEA) —in Thailand, Indonesia and the Philippines and each office is currently composed of six departments: Campaigns, Fundraising, Communications, Mass Mobilization ( all under Programme), Human Resources and Organizational Support (under Operations).  Currently, Greenpeace Southeast Asia employs nearly 200 staff across the region, excluding the direct dialogue fundraisers.

THE POST:  Programme Director Assistant

Job Summary:

In this role, you will assist the Programme Director in executing, improving and implementing systems and procedures primarily in the areas of internal communication and proactive task follow ups within programme departments.  Programme management  forums and their supporting roles;  assist in preparation of programme related projects and budget monitoring and reports mechanisms; and ensuring the provision of logistical and administrative support to Programme Director.

This is a full-time position  with an initial 2 year contract.

Key Duties

1.    Assist the Programme Director in implementing and proactively facilitating internal communication flows/systems and procedures for effectively managing GPSEA programme developments and operations.

2.    Assist the Programme Director in the organization of programme meetings/management forums and related travels.

3.    Taking minutes, keeping and maintaining records and proactively following up tasks and requirements related to Programme management forums.

4.    Develop and maintain strong cooperation and coordination with other Programme issue area/Country Directors and Org Support department assistants.

5.    In coordination with the Organizational Support Department, regularly monitor and keep track of programme coordination budget expenditures, including monitoring of Programme Director’s line managed staff submission of monthly reconcilers and ensuring operational budget requests submissions and approvals on time.

6.    Assist in the preparation  and submission of projects monthly and quarterly reports, project evaluation.

7.    Assist in maintaining programme calendar, ensuring it is being a living document, through close communication with programme unit/departments.

8.    Participate in programme forums discussions and planning regarding strategic issues within GPSEA.

9.    Provide assistance to Programme Department in day to day operations/logistical needs including arranging schedules, bookings of VCs, arranging travels (in coordination with the country Admin), managing incoming and outgoing messages, filing of relevant data/records.

10.  Perform other job-related duties as requested or assigned by the Programme Director.

Educational Background & Fundamental Qualifications

Bachelor’s degree/ or at least a Diploma or A level certification

Administration or related course

At least 5 years of relevant experience in providing support to executive roles

Functional Skills

·         Excellent communications skills in English (both written and oral) and at least one of the major language spoken in the Southeast Asian region

·         Strong documentation, writing and presentation skills

·         Proven excellent ability to prepare meeting minutes and reports

·         Demonstrated ability in planning and organizing meetings

·         Excellent computer skills including mastery of program on database management and budget preparation

·         Ability to carry out budget forecasting and prepare annual budget for Programme Department

·         Networking skills and ability to communicate with a wide range of sectors and organizations

·         Proven record of keeping confidential information

·         Adapt at working with people of different cultures

·         Ability to work effectively in a team but also work independently and unsupervised

Specific Work Environment

This position requires the employee to have a flexible approach and the ability to adapt and work in different and challenging work and cultural environments, which may include flexible arrangements working in challenging field and frontline work environments.

Committed to non-violent direct action as a means of affecting change

Willingness to work beyond normal working hours

Willingness to travel

                  

Organizational Competencies

Professionalism:  Knowledge and/or experience in managing conduct and emotions in a way that represents the values and realizes the objectives of the organization

Quality:   Knowledge and/or experience in meeting and surpassing requirements by setting high standards for the condition of outputs.

Teamwork and Communication:  Knowledge and/or experience in working with others and presenting information, ideas and positions in a clear manner that can easily be understood across diverse and multi-culture audiences.

THINGS YOU SHOULD KNOW BEFORE APPLYING TO THIS POST

WORKING HOURS

Normal hours of work for full time Employee will be forty (40) per week or (5) days in a week, at 8 hours per day excluding an hour lunch break. This will be from Monday to Friday, between the hours of 8:30 am to 6: 30 pm.Ordinary hours of work may be varied as agreed between staff and the line managers.

LEAVE

A permanent employee will be entitled to the following leaves:

Annual Leave: 20 days

Parental Leave:  As per labor laws and Greenpeace policy

Long Service Leave: 2 months paid leave after 5 years of continuous service

          Compassionate leave: maximum of 5 days for the death of significant others

SALARY

In determining salary offer for this position, Greenpeace applies its Salary Grading Process, taking into consideration the job description and applicant’s previous experience, and the organization’s salary grade.

INSURANCE
Greenpeace provides health insurance and travel insurance to its employees.

LEARNING AND DEVELOPMENT

Greenpeace is committed to providing its employees with learning and development opportunities to be able to perform its functions more effectively.  Through its mentoring process and annual Performance Management System, staff’s development objectives are identified and prioritized.

EQUAL EMPLOYMENT OPPORTUNITY

Greenpeace is committed to the principle of Equal Employment Opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicant’s merits and abilities.

HR POLICIES AND PROCEDURE

Greenpeace management and staff are given guidance on the implications of the equal opportunities policy. Policies and procedures are reviewed to review and adapt current practices to promote equality of opportunity. Other organizational policies and procedures will be fully discussed to the successful applicant.

APPLICATION GUIDELINES

Interested candidates are invited to write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace, fill-up the attached Application Form  which you can download fromhttp://www.greenpeace.org/seasia/id/aksi-kamu/jobs/Programme-Director-Assistant/

and email to:

jobs.id@greenpeace.org

Deadline for Applications:    June 23, 2015